Marie Stopes Tanzania (MST), a Non-Governmental Organization, is a
social enterprise and a leading provider of family planning, sexual and
reproductive health care, and allied services. MST is a partner of the
Government of Tanzania and a member of the Marie Stopes International
(MSI) Global Partnership, which operates in over 37 countries worldwide.
MST is committed to its employees, clients, children, and vulnerable
adults’ protection, and has zero tolerance to any sort of harassment.
MST promotes a speaking up culture whereby employees work transparently
and are empowered to report any existence or potential existence of
harassment at workplaces.
MST’s mission is that all women and men in Tanzania will have “Children by Choice, Not Chance”.
We are looking for active and qualified individuals for the following roles: Women are more encouraged to apply:
Job Title: Project Manager
Job Purpose:
Reporting to Project Lead. The Project Manager will be responsible for management and coordination of assigned donor-funded projects. The Project Manager coordinates, monitors, and facilitates the activities of all donors funded projects assigned; He/she develops, monitors, evaluates, implements and reviews effectiveness of donor project plans, strategies, policies and activities in line with the projects goals and objectives.
Among Key Responsibilities:
- Participate in project design
- Situational Analysis: coordinate situational analysis with Research Monitoring and Evaluation [RME] Lead before proposal development; as well as developing frameworks before projects implementation commencement.
- Proposal Development: Work with/support Project Lead in developing proposals including identification and submission of relevant prospect calls for proposals.
- Partnership development: Develop good relationships and partnerships with various stakeholders such as donors, other NGOs, LGAs and relevant ministries.
- Setting targets/indicators: Contribute to ensuring that projects have clear targets and indicators for reporting, and the field teams understand them; as well as supporting implementation of the PSS model and capacity building to LGAs.
Key Responsibility: 2
- Coordinate planning process of specific projects
- Prepare project work plans: Put in place project work plans before as well as after implementation starts and update them quarterly through review meetings.
- Share project work plans with stakeholders in the field: Enable project implementers to have a clear picture of timing and content of specific activities to be implemented.
- Coordinate demand generation activities: Organize activities that will increase number of clients visiting the PSS facilities.
- Coordinate implementation of assigned project including capacity building component for public sector site staff and facilitate or provide any operational support to field staff.
- Coordinate with other departments/partners monthly: conduct meetings between projects and operations teams to strengthen effective implementation of project activities.
- Budget Control: Provide monthly project spending report for easy tracking of project spending against the approved donor budgets.
- Preparations of project reports: Prepare on a timely manner narrative reports and financial review reports according to set project reporting calendar.
- Coordinate and participate in monitoring and evaluation of project [s]
- Maintain documentation/filing: Put in a good custody all relevant project documents in good and clearly located places in both soft and hard copies. Work with IT department to create a safe backup support for all soft copies of the project documents.
- Data collection and analysis: supervise appropriate data collection during implementation that is relevant to set project indicators. Conduct accurate data analyses for quality reporting for donors, knowledge management and institutional memories.
- Reporting against targets/indicators: prepare project reports that answers all the set project indicators.
- Coordinate and participate in project appraisal process
- Prepare and conduct dissemination/consultation/presentation meetings: Disseminate/share lessons learned, and good practices obtained from projects with stakeholders, donors, and other implementers.
- Representing Marie Stopes Tanzania and project: Act as a focal person that represents Marie Stopes Tanzania and the project to stakeholders.
- Support media relating to projects: Work with External communication team to publish project related articles in media and conduct project related media events such as press conferences.
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Minimum Requirements:
Qualifications:
- Master’s Degree in social sciences (MPH, epidemiology, sociology, community development etc.). Candidates without master’s degree will be considered if they present demonstrated experience of working as project manager for a period of at least three years.
- Demonstrated knowledge of project management cycle, Log Frame Analysis, work planning, reporting and Results-Based Management tools.
- Experience in inclusive programming and public sector support/strengthening is an added advantage.
Experience:
- Demonstrated experience of working on Public Sector Support, BCC/IEC program, with experience working with and managing creative agencies.
- Experience working with USAID – funded projects will be an added advantage.
- 3- year experience on project/business management.
- Sound experience of setting up, and closing projects successfully.
- Proven experience in managing youth, IEC, and BCC related activities.
- Contributing to the preparation and regular monitoring of project work plans, budgets, and proposals.
- Sound experience on financial management of Donor funded projects.
- Development of project financial and narrative reports Working closely with other stakeholders including the Government Authorities at national, Regional, District and community levels.
- Collaborating and Networking with other NGOSs/CSOs at national, local, and international levels.
- Experience in documentation of lessons learnt/success stories and best practices.
- Desirable: Experience of working on health-related/community development projects.
Job Title: Public Sector Strengthening (PSS) Manager:
Job Purpose:
Reporting to Clinical Quality & PSS Lead. The PSS Manager will be responsible for managing of assigned PSS channel implementation to meeting project deliverables for donor funded projects at the field level. The PSS Manager supported by PSS coordinator overseas, monitors and facilitates the activities of all PSS sites, in completion of donor funded projects assigned, participates in promoting sexual reproductive health, ensuring the services providers do observe clinical quality standards and reports regularly to MST Support Office in Dar es Salaam.
Among Key Responsibilities:
- Manage and ensure that the PSS channel delivers as per annual business plan
- Ensure that the annual business plan objectives for the channel including client number served, method-mix and trainings conducted are met/exceeded.
- Develop good relationships and partnership with various stakeholders at the field level especially the local government authorities and relevant Ministries.
- Lead the implementation of the PSS model in all our Public Sector Sites supported government health facilities while ensuring capacity building to LGAs for sustainable efforts by providing quality family planning services provision.
- Promote family planning services provision
- Improve number of women served: Ensure the teams are supported to deliver services to their capacity.
- Monitor availability of necessary equipment and supplies to the teams: Update on supplies of commodities and equipment for family planning provision.
- Coordinate demand generation activities: Organize activities that will increase number of clients visiting the PSS facilities.
- Manage proper data reporting
- Liaise with HMIS focal personnel in MST and MOH to improve entry, analysis, and usage of collected data to improve PSS impact.
- Access DHIS system, share data with relevant users including management team on MRP.
- Ensure timely preparation of project reports according to set project reporting calendar.
- Oversee capacity building component for public sector site staff
- Liaise with Clinical quality manager to plan and implement annual competency assessment for all Public Sector Site staff.
- Plan and participate in internal audits, including follow up and completion of actions that will be developed as part of the audits.
- Abide by MSI requirement of visiting every site once a quarter by developing and managing field supervisors who will oversee the sites>
- Monitoring and evaluation of project
- Working with M&E team in the production of quality donor deliverables including annual and quarterly progress reports, presentations, etc. for Clinical Quality and PSS Lead review.
- Organize events to disseminate information on supporting projects and program implementation and evaluations through written reports, presentations and PSS shared learning forums.
- Participate in both internal and external evaluations: Work with Research team to carry out project evaluation.
Read Also:
Minimum Requirements:
Qualifications:
- Degree in Medicine or Nursing. Master’s degree in public health or relevant field will be an added advantage.
- Additional qualification in project skills in overseeing financial utilization and reporting
- Thorough knowledge of Reproductive and Sexual Health and Right issues, including family planning services, related to the public and private sector, CBO, FBOs and NGOs.
Experience:
- 3- year experience in managing donor funded projects including project budgets, strong administrative skills and experience.
- Experience working with CSO’s, CHMT’s, RHMT’s and National level bodies advancing SRHR issues.
- 2- year experience in the field level coordination is desirable.
- Sound experience in the field of quality of health care.
- Sound experience in the fields of family planning and advocacy.
- Experience working in Tanzania with the Tanzanian government and Ministry of Health systems.
Skills:
- Ability to network and create positive, mutually co-operative relationships.
- Excellent organizational and decision-making skills.
- Able to prioritise complex workload and work independently.
- Numerate (for performance analysis and budget development) strong written, presentation and verbal communication skills.
- Fluency in English and Kiswahili, including strong public speaking and writing skills are a must.
- Strong administrative skills as well as analytical in problem solving.
Mode of Application:
If you feel that you are able to meet the requirements, and you are motivated enough to be part of the team, please send your application CV and cover letter by email detailing your suitability and why you are interested in the post, to the address below:
Director of Human Resources and Administration
Marie Stopes Tanzania
Plot 421 & 422 Mwenge | Kijitonyama area
P.O. Box 7072, Dar es Salaam | Tanzania.
Telephone: +255 22 2774991-4, +255 22 2702030-2
E-mail: jobs@mst.or.tz