Procurement & Logistics Assistant at IOM
Job Description
Under the overall supervision of the Chief of Mission and the direct
supervision of the Resource Management Officer, the successful candidate
will be responsible for the carrying out the following duties and
responsibilities:
Responsibilities
Responsibilities and Accountabilities
Organize and oversee all procurement activities, in line with the
needs of the IOM Dar es salaam and according to the IOM Procurement
Policy. Set up and implement appropriate mechanisms to avoid fraud and
ensure transparency.
Process purchase requisitions (PR), request for quote (RFQ) with
vendor/s preparation of bid analysis
Recommended:
summaries (BAS) followed by
financial preparation of purchase order (PO).
Ensure all procurement documents are routed for approval using the IOM
authorization matrix as applicable for the mission in the Republic of
Tanzania.
Prepare Request for payment (RFP) documents and close purchase orders
when all consignment is received; submit RFP copies with supporting
documentation to the account’s unit.
On a local level, liaise with customs and revenue officials to
facilitate clearance of IOM consignment, as required by the country law.
Keep and update an inventory list and tracking system of all IOM assets
in Dar es salaam and set up/streamline procedures to manage and
safeguard all IOM Dar es salaam assets/supplies. Take care of disposal
of assets according to IOM procedures.
Keep all vehicles’ registration documents, taxes and stamps according to laws and regulations in force.
Liaise with IOM Administration in Dar es salaam, to ensure that all IOM
assets in Dar es salaam are insured all times through a reputable
Insurance Company under the best terms and conditions. Follow up on any
claims that may arise.
Organize maintenance of all office equipment (excluding IT equipment)
and security of Dar es salaam Office and guarantee a continued supply of
all essential utilities.
10. Maintain a file for each vehicle including copies of purchase invoice, insurance and other relevant documents.
11.Undertake IOM Dar es salaam clearing & Forwarding assignments. Advise on importation & exportation of any duty-free commodities and assist international staff in obtaining documents/licenses/exemptions etc. as and when appropriate.
12. Perform any other related task as requested.
Qualifications
Education
Holder of a Secondary School Diploma, with 4 years’ working experience; or
Bachelor’s Degree combined with 2 years working experience in law (LLB) or related field.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
Experience in International, Public Procurement or Contracts and Supplier Management is required.
Knowledge of the legal aspects of contract management will be an added advantage
Ability to work under pressure and meet deadlines
Skills
Strong Computer skills especially in Ms Excel, Word and Outlook.
Languages
Required
Fluency in English is required (oral and written).
Desirable
Working knowledge of French and/or Spanish.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual
and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in
a manner consistent with organizational principles/rules and standards
of conduct.
Professionalism: Demonstrates ability to work in a composed, competent
and committed manner and exercises careful judgment in meeting
day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a
service-oriented and timely manner. Is action oriented and committed to
achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s
priorities and assumes responsibility for own actions and delegated
work.
Communication: Encourages and contributes to clear and open
communication. Explains complex matters in an informative, inspiring and
motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
Leadership: Provides a clear sense of direction, leads by example and
demonstrates the ability to carry out the Organization’s vision. Assists
others to realize and develop their leadership and professional
potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the
Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various
duty stations. Recommended candidates will remain eligible to be
appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid
residence and work permit for the country where this position is based
will be eligible for consideration.
Appointment will be subject to certification that the candidate is
medically fit for appointment, verification of residency, visa, and
authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the
aims and objectives of the United Nations and IOM, including sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination based on gender, nationality, age, race, sexual
orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process
(application, interview, processing, training or other fee). IOM does
not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM
online recruitment system. The online tool also allows candidates to
track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
Apply Now
Job Info
Job Identification
13856
Job Category
Other
Posting Date
03/11/2025, 05:47 PM
Locations
Dar-es-Salaam, Dar es Salaam, TZ
Apply Before
03/14/2025, 02:46 PM
Degree Level
High School Degree/Certificate
Job Schedule
Read Also:
Full time
Job Shift
Day
Contract Type
Special Short Term Graded (Up to 9 months)
Vacancy Type
Special Vacancy Notice
Recruiting Type
General Service
Grade
G-4
Alternative Required Language 1
Kiswahili
How to Apply:
To submit your application, please follow the link provided below.
