Job Description
Assistant Accountant at Medical Teams International – Tanzania
| Department: | Finance | Work Team: Finance | |
| Reports to: | Direct: Accountant | Technical: NA | |
| Location: | Kasulu | ||
| Work Days & Hours: | Monday-Friday, 40-48 hours/week, occasional weekends and public holidays | ||
| Travel Required: | Up to 25% | Deployable: | No |
| Supervises: | Direct: NA | Technical: NA | |
| Job Band Assignment: | Job Band 3 | Salary Grade: | Total # of Staff in Team/Department under management of this position: N/A |
| Date Last Reviewed: | 19/07/2023 | ||
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MTI Calling
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility thorough background checks, police clearance, and professional reference check processes.
JOB SUMMARY
Provides support in the implementation of internal controls for processing project-level transactions in accordance with International Financial Reporting Standards (IFRS) and International Public Sector Accounting Standards (IPSAS) and Medical Teams’ Finance Manual and donor requirements.
JOB RESPONSIBILITIES
- Verify that all payment requisitions have been presented in accordance with Medical Teams checklist.
- Review receipts, expenditures, purchase orders, distributions and disbursement orders to ensure proper cost allocations and compliance with established regulatory standards.
- Maintain the cash book and all program vouchers and journals for the accountant to verify before posting to the general ledger, correct any mistakes and batch and file documents according to Medical Teams policy.
- Ensure accurate record of cash transactions is maintained at all times; Monitor expenditure of petty cash and request for replenishment.
- Support in preparation of project financial reports by summarizing all the vouchers correctly and submitting according to the Medical Teams policy.
- Provide technical support to non-finance staff on financial policies and procedures.
- Verify with Logistics & Procurement Department that the asset register agrees with physical assets and complies with Medical Teams policy.
- Participate in preparation of annual cash flows and budget requirements
- Support the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.
- Other duties as assigned.
EDUCATION, LICENSES, & CERTIFICATIONS
- Bachelor’s degree in accounting and finance, Business Administration, Economics or Commerce.
- CPA Certification or working towards obtaining CPA Certificate will be an added advantage.
EXPERIENCE
- 2 years of work experience in Finance &/or Accounting
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
- Basic knowledge of non-profit accounting.
- Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.
- Knowledge of IFRS/IPSAS.
SKILLS
- Skilled in using ERP system to process financial transactions.
- Skilled in explaining financial procedures to non-finance staff.
- A good command of both written and spoken English, with strong interpersonal skills.
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ABILITIES
- Ability to maintain detailed records with high accuracy.
- Highly organized with good quantitative ability
- Ability to prioritise to manage competing tasks.
- Ability to act with integrity and maintain the highest ethical standards.
- Ability to maintain confidentiality of highly sensitive information.
- Ability to support Medical Teams’ Calling and adhere to the Medical Teams’ Code of Conduct
PHYSICAL CONDITIONS
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequent use of personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
- Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
- Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
- Frequent close vision and the ability to adjust focus.
- Occasionally ascends/descends stairs, steps, or ladder.
- Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
- The employee must occasionally lift and/or move up to 50kgs.
- Seldom to occasionally positions self to stoop, kneel, crouch, or.
- If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderately quiet.
- The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
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Application Procedure:
- All interested applicants who meet the criteria should email their application letter, CV, in either PDF or word only in a single document, including three work related referee to: recruitmenttz@medicalteams.org
- Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.
- Indicate clearly the position applied for in the subject line” Assistant Accountant”
- Application Deadline: 23/09/2024 at 1700HRS. Only the shortlisted candidates will be contacted for the interview. This position is open for 7 days only.
- Female applicants are strongly encouraged to apply. Medical Teams is an equal opportunity employer and committed to having a diverse workforce.
Warning: Beware that Medical Teams does not charge a fee at any stage of its recruitment process (application, interview meeting, processing application, or any other fee). Medical Teams does not request any information related to bank accounts. If asked of any payment, please contact recruitmenttz@medicalteams.org.
