Human Resources and Administrative Officer at Impala Terminals
Main Purpose:
As an HR Officer in the logistics industry, your primary responsibility will be to support the human resources functions within the organization. You will play a significant role in ensuring effective recruitment, employee relations, performance management, compliance with relevant labour laws and ensure payroll reporting handled in a timely manner.
Recommended:
Recruitment and Onboarding.
• Source, screen, and interview candidates to ensure a qualified
and divers talent pool following the companies procedures and processes.
• Coordinate the onboarding process for new hires ensuring a smooth transition into the organization.
Employee Relations
• Develop positive employee relations by addressing our concerns,
resolving conflicts, and promoting a positive work environment.
• Conduct regular employee feedback sessions to gauge happiness and identify areas of improvement.
Performance Management
• Implement and manage performance appraisal processes, providing
guidance to managers and employees as per our standard review process.
• Work closely with department heads to develop and implement performance improvement plans when necessary.
Training and Development
• Identify training needs and collaborate with training
departments to develop programs that improve employee skills and
knowledge
• Monitor and evaluate the efficiency of training initiatives.
Compliance and Legal Matters
• Stay updated on labour laws and regulations relevant to the logistics industry
• Ensure compliance with company policies and procedures, as well as local and national labour laws.
Benefits and Administration
• Local admin support for employee benefits programs, including health insurance, retirement plans and other company benefits.
• Serve as the main point of contract for employees regarding benefit related inquiries.
HR Administration
• Maintain accurate and up to date employee records ensuring confidentiality and compliance with data protection regulations
• On a monthly basis ensure overtime details are accurate and reported to payroll team in timely manner
• Ensure monthly payroll reporting is accurate
• Prepare reports on HR Metrics such as turnover, headcount, recruitment statistics
Safety and Wellness
• Collaborate with the safety department to promote a culture of work place safety.
Implement wellness programs to enhance employee well being.
Administration
• Organise and be responsible for all administrative activities to facilitate a smooth running office
• Ensure all administration and company documents are filed
correctly and accurately as per companies filing system procedure and
internally via our HR system.
• Facilitate the movement of incoming and outgoing official documents includes proper filing and recording
• plan office events, meetings, schedule appointments and preparing presentation material when required
• organise department inventory requirements, workstations, stationery, working tools, office materials etc
General Responsibilities
• Align with the provisions of employment and labour relations
acts of Tanzania and all governing bodies and follow company policies
and procedures
• Live companies core principles and work proactively in a
customer related way in accordance with adopted procedures and best
practices.
• Work co operatively with colleagues and external stakeholders to promote the companies overall business objectives.
• Ensure that confidentiality is respected and always maintained
• Perform ad hoc duties as assigned by the manager or department heads.
Read Also:
Knowledge Skills and Abilities, Key Responsibilities:
- Degree in Business Administration, Human Resources or related field
- Minimum 1-3 years experience
- Proficiency in excel and word
- Proficient in written and spoken English and Swahili.
- Excellent interpersonal skills
- Problem solving and decision making
- Negotiation skills and stress management skills
- Strong leadership, management and team building skills
- Excellent organization and multitasking abilities
- People Management
Key Relationships and Department Overview:
key relationships will all employees.
reporting to Regional HR as well as the General Manager.
