Job Description – Budget & Finance Assistant (2308759)
Budget & Finance Assistant – (2308759)
Grade: G5
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 years
Job Posting: Sep 27, 2023, 5:46:57 PM
Closing Date: Oct 11, 2023, 12:59:00 AM
Primary Location: Tanzania, United Republic of-Dar-es-Salaam
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
OBJECTIVES OF THE PROGRAMME
Country Management Support Units (CSUs) have been established in the
organisational structure to provide support for Managers and staff to
fully assume their responsibilities in the GSM environment and to ensure
compliance with organizational policies, procedures, rules and
regulations on all administrative and financial matters and transactions
in the context of an Enterprise Resource Planning (ERP) system.
DESCRIPTION OF DUTIES
Support financial management through;Maintenance of financial records
and financial transactions and ensure e-Imprestrecords are up-to-date
and fully balanced; Processing of VAT and other receivable due to the
Organizationto ensure that are promptly recovered e.g. Staff telephone
bills;Processing of suppliers’ invoices and monitors all requests for
payments, ensuring that all supporting documents (invoices,contract, act
of acceptance, etc.) are attached and properly signed, stampedand are
in accordance with the delegation of authority, before making
anypayments.Liaison with GSC for all payments that are due to
suppliers;Reconciliation of bank accounts; response to enquiries;
provision of advice and guidance to clients in the Country Officeand
performing closely related tasks.Verification of financial transactions
and returns e.g. DFCs, DIs, Travel Claims to the WHO country office for
accuracy and compliance with the financial rules and regulations, manual
and operating procedures of organization;Perform other duties assigned
by the supervisor.
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REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education or equivalent technical
training or commercial education with specialization in accounting,
budgeting or finance.
Desirable: Diploma or higher education in accounting or finance will be an advantage.
Experience
Essential: At least 5 years of experience in in finance, Budgeting
and/or accounting activities.and preferably with several years’
experience in WHO in an administrative cluster to have a sound knowledge
of its rules,regulation, procedures and practices as related to the
work.
Desirable: Experience in other areas such as Administration, Program
Management, Travel and Procurement would be an asset. Experiencein WHO
in an administrative cluster tohave a sound knowledge of its rules,
regulation, procedures and practices as related to the work.
Skills
Ability to plan, organize, coordinate and implement inputs from several
sources; to express ideas clearly and concisely, both orally and in
writing; to conceptualize and carry out tasks with little supervision;
to provide financial analytical reports, using appropriate software; to
interpret financial rules and regulations; and to establish and maintain
effective working relationships with people of different national and
cultural backgrounds.
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Expert knowledge of Swahili.
REMUNERATION
WHO offers staff in the General Services category an attractive
remuneration package, which for the above position includes an annual
net base salary starting at TZS 46,026,000 (subject to mandatory
deductions for pension contributions and health insurance, as
applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you
will be required to provide, in advance, a scanned copy of the
degree(s)/diploma(s)/certificate(s) required for this position. WHO only
considers higher educational qualifications obtained from an
institution accredited/recognized in the World Higher Education Database
(WHED), a list updated by the International Association of Universities
(IAU)/United Nations Educational, Scientific and Cultural Organization
(UNESCO). The list can be accessed through the link:
http://www.whed.net/. Some professional certificates may not appear in
the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United
Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency,
competence, and integrity. Due regard will be paid to the importance of
recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
The WHO is committed to creating a diverse and inclusive environment of
mutual respect. The WHO recruits and employs staff regardless of
disability status, sex, gender identity, sexual orientation, language,
race, marital status, religious, cultural, ethnic and socio-economic
backgrounds, or any other personal characteristics.
The WHO is committed to achieving gender parity and geographical
diversity in its staff. Women, persons with disabilities, and nationals
of unrepresented and underrepresented Member States
(https://www.who.int/careers/diversity-equity-and-inclusion) are
strongly encouraged to apply.
Persons with disabilities can request reasonable accommodations to
enable participation in the recruitment process. Requests for reasonable
accommodation should be sent through an email to
reasonableaccommodation@who.int
An impeccable record for integrity and professional ethical standards is
essential. WHO prides itself on a workforce that adheres to the highest
ethical and professional standards and that is committed to put the WHO
Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA),
sexual harassment and other types of abusive conduct (i.e.,
discrimination, abuse of authority and harassment). All members of the
WHO workforce have a role to play in promoting a safe and respectful
workplace and should report to WHO any actual or suspected cases of SEA,
sexual harassment and other types of abusive conduct. To ensure that
individuals with a substantiated history of SEA, sexual harassment or
other types of abusive conduct are not hired by the Organization, WHO
will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
For information on WHO’s operations please visit: http://www.who.int.
WHO also offers wide range of benefits to staff, including parental
leave and attractive flexible work arrangements to help promote a
healthy work-life balance and to allow all staff members to express and
develop their talents fully.
The statutory retirement age for staff appointments is 65 years. For
external applicants, only those who are expected to complete the term of
appointment will normally be considered.
Please note that WHO’s contracts are conditional on members of the
workforce confirming that they are vaccinated as required by WHO before
undertaking a WHO assignment, except where a medical condition does not
allow such vaccination, as certified by the WHO Staff Health and
Wellbeing Services (SHW). The successful candidate will be asked to
provide relevant evidence related to this condition. A copy of the
updated vaccination card must be shared with WHO medical service in the
medical clearance process. Please note that certain countries require
proof of specific vaccinations for entry or exit. For example, official
proof /certification of yellow fever vaccination is required to enter
many countries. Country-specific vaccine recommendations can be found on
the WHO international travel and Staff Health and Wellbeing website.
For vaccination-related queries please directly contact SHW directly at
shws@who.int.
This post is subject to local recruitment and will be filled by persons
recruited in the local commuting area of the duty station.
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