JOB TITLE:
Logistics Associate G6 – Operations Documentations and Planning.
TYPE OF CONTRACT:
Fixed Term Appointment
DUTY STATION (City, Country):
Dodoma Liaison Office
Recommended:
DURATION:
12 months
.
WFP celebrates and embraces diversity. It is committed to the principle
of equal employment opportunity for all its employees and encourages
qualified candidates to apply irrespective of race, colour, national
origin, ethnic or social background, genetic information, gender, gender
identity and/or expression, sexual orientation, religion or belief, HIV
status or disability.
ABOUT WFP
The United Nations World Food Programme is the world’s largest
humanitarian agency fighting hunger worldwide. The mission of WFP is to
help the world achieve Zero Hunger in our lifetimes. Every day, WFP
works worldwide to ensure that no child goes to bed hungry and that the
poorest and most vulnerable, particularly women and children, can access
the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
At least 6 years of logistics operations.
Experience maintaining corporate systems and running queries on ongoing
shipments, pipeline information, insurance claims, and food stock.
Experience in administering third-party service providers’ contracts.
Experience in compiling contract documentation.
Experience in contract execution.
Experience in budget monitoring and reporting.
Language: Fluency in both oral and written communication in English and Swahili languages.
ORGANIZATIONAL CONTEXT
Job holders report directly to the National Logistics Officer (Logistics Hub Manager) in Dodoma.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
Read Also:
JOB PURPOSE
To provide specialized support functions and/or supervise staff
performing standard logistics/supply chain processes and activities to
enable effective delivery of goods and services for all delivery
modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide specialized support to supply chain operations and
activities, following standard processes and contributing, directly or
indirectly, to the effective delivery of food assistance to
beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
3. Support management of supply chain vendors’ contracting activities including performance monitoring and measurement.
4. Support the vendor selection process by gathering market intelligence and vendor assessments (e.g., transporters, food suppliers, and retailers).
5. Identify, resolve, and/or provide recommendations on specialized technical queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of inquiries with an excellent client service mindset.
6. Prepare, monitor, and revise the budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
7. Monitoring supply chain inventory management processes to track trends and account for the inventory status from source to the beneficiaries.
KEY ACCOUNTABILITIES CONTINUED
8. Support oversight for commodity accounting data quality and integrity.
9. Analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
10. Manage documentation processing for execution of logistics operations (e.g., commodity permits for movements in the camps, customs clearance, vendor invoice verification), and take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
11. Perform research, collect and compile data and conduct analysis, produce reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport, and other vendors’ service performance) and ensure information accuracy in corporate systems to enable informed decision-making.
12. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
13. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
14. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Demonstrates ability to design
basic supply chain networks, including appropriately assessing and
escalating challenges to ensure that WFP is able to provide consistent
and uninterrupted service to its beneficiaries and partners.
Planning, Project & Resource Mgmt Collects and analyses relevant
technical data from diverse sources to forecast operational needs under
various scenarios and makes evidence-based proposals.
Information Management & Reporting Liaises with internal and
external stakeholders to consolidate preliminary data analysis, draft
reports and disseminate information that represents concerns and trends.
Market Analysis, Contracting and Operational Execution Demonstrates
ability to collect market information and process and analyse proposals
in line with WFP standard rules and regulations in order to deliver
efficiently.
Warehouse and Inventory Management Demonstrates ability to implement
operational warehouse procedures and normative guidance in order to
manage WFP’s warehouse, handle inventory effectively through corporate
systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates abilities to provide
basic technical advice and maintain effective (inclusive, collaborative,
unified) logistics coordination mechanisms with humanitarian partners
and other relevant stakeholders.
TERMS AND CONDITIONS
Only Tanzanian nationals should apply for this position.
Only qualified shortlisted candidates will be contacted.
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 24 August 2023.
Read Also:
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
JOB TITLE:
Logistics Assistant G5 – Commodity Accounting & Reports
TYPE OF CONTRACT:
Fixed Term Appointment
DUTY STATION (City, Country):
Dodoma Liaison Office
DURATION:
12 months
.
WFP celebrates and embraces diversity. It is committed to the principle
of equal employment opportunity for all its employees and encourages
qualified candidates to apply irrespective of race, colour, national
origin, ethnic or social background, genetic information, gender, gender
identity and/or expression, sexual orientation, religion or belief, HIV
status or disability.
ABOUT WFP
The United Nations World Food Programme is the world’s largest
humanitarian agency fighting hunger worldwide. The mission of WFP is to
help the world achieve Zero Hunger in our lifetimes. Every day, WFP
works worldwide to ensure that no child goes to bed hungry and that the
poorest and most vulnerable, particularly women and children, can access
the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education:
Read Also:
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
At least 5 years of logistics operations experience in the refugee camps.
Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
Experience analyzing data (on commodities, funds, etc.) and drafting reports.
Experience in measuring service providers’ performance against set KPIs.
Experience in assisting in the preparation of contract documentation.
Experience in providing technical business support in corporate systems.
Language: Fluency in both oral and written communication in English and Swahili languages.
ORGANIZATIONAL CONTEXT
Job holders directly report to the National Logistics Officer (Logistics Hub Manager) in Dodoma.
At this level, job holders are expected to take responsibility for the completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
To implement well-defined standard logistics/supply chain processes and
activities to enable effective delivery of goods and services for all
delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide support to supply chain operations and activities, following
standard processes and facilitating, directly or indirectly, the
effective delivery of food assistance to beneficiaries.
2. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiaries.
3. Assist in the management of commodity accounting data quality, integrity, and reports.
4. Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
5. Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.
6. Support management of supply chain vendors’ contracting activities including performance monitoring and measurement.
KEY ACCOUNTABILITIES CONTINUED:
7. Respond to a variety of technical queries/requests for support,
following standard processes, and obtaining guidance as required, to
ensure timely and accurate resolution of all inquiries with a high
standard of client service mindset.
8. Contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and compliance with corporate standards.
9. Process documentation for the execution of logistics operations (e.g., commodity movement permits in the refugee camps, customs clearance, invoice verification), and take appropriate actions to resolve operational issues escalating various issues to the supervisor.
10. Collect and compile data, produce and/or contribute to reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport, and other vendors’ performance) and ensure information accuracy in corporate systems in support of informed decision-making.
11. Liaise with an internal and limited number of external stakeholders to support efficient logistics operations management.
12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
Read Also:
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Displays aptitude at monitoring
and reporting on supply chain operations to enable teams to efficiently
assess the performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning,
forecasting & resource management efforts of own team by collecting
data from diverse sources.
Information Management & Reporting
Collates accurate and timely information and data to enable informed
decision making on reporting within individual unit and consequently the
greater humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to
collect and collate necessary information to enable WFP to make informed
operational decisions.
Warehouse and Inventory Management Demonstrates ability to implement
operational warehouse procedures and normative guidance in order to
manage WFP’s warehouse, handle inventory effectively through corporate
systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates awareness of the
importance of technical assistance and coordination with key
stakeholders and an ability to carry out logistics activities,
respecting individual mandates and programme priorities.
TERMS AND CONDITIONS
Only Tanzanian nationals should apply for this position.
Only qualified shortlisted candidates will be contacted.
.
WFP has a zero-tolerance approach to conduct such as fraud, sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. All selected candidates will be expected to adhere to
WFP’s standards of conduct and will therefore undergo rigorous
background verification internally or through third parties. Selected
candidates will also be required to provide additional information as
part of the verification exercise. Misrepresentation of information
provided during the recruitment process may lead to disqualification or
termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 24 August 2023.
JOB TITLE:
Assistant Storekeeper – G3
TYPE OF CONTRACT:
Fixed Term Appointment
DUTY STATION (City, Country):
Dodoma Liaison Office
DURATION:
12 months
.
WFP celebrates and embraces diversity. It is committed to the principle
of equal employment opportunity for all its employees and encourages
qualified candidates to apply irrespective of race, colour, national
origin, ethnic or social background, genetic information, gender, gender
identity and/or expression, sexual orientation, religion or belief, HIV
status or disability.
ABOUT WFP
The United Nations World Food Programme is the world’s largest
humanitarian agency fighting hunger worldwide. The mission of WFP is to
help the world achieve Zero Hunger in our lifetimes. Every day, WFP
works worldwide to ensure that no child goes to bed hungry and that the
poorest and most vulnerable, particularly women and children, can access
the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education:
Completion of secondary school education.
Experience:
At least 3 years of logistics operations experience in the refugee camps,
Experience monitoring various aspects of logistics operations.
Experience in supporting warehouse management.
Experience in supporting inventory management.
Experience in data entry and extracting routine reports using corporate systems.
Language: Fluency (level C) in English and Swahili languages (both) written and oral.
Read Also:
ORGANIZATIONAL CONTEXT
These jobs are found in WFP warehouses and operating under close supervision of a Senior Storekeeper.
JOB PURPOSE
To support receipt/dispatch and verification of commodities in order to
maximise quality of warehouse operations and mitigate losses, and to
support the best storage management practices in compliance with WFP
warehouse guidelines and standards.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Support receipt/dispatch commodities including transhipment (truck to
truck) against official approved documentation (e.g. waybills and/or
delivery notes) ensuring accuracy in physical count of commodities
including the quality in compliance with the established standards.
2. Prepare and verify warehouse and transport documents, and maintain
confidential files and accurate warehouse transaction records, to ensure
immediate reporting on commodity movements in line with the corporate
requirements.
3. Support daily warehouse closing reconciliation and accurate inventory
checks in compliance with the warehouse management requirements.
4. Perform daily inspections and prepare reports on the quantity and
quality of the commodities received/dispatched and handled, and refer to
the supervisor for appropriate action.
5. Support implementation of appropriate measures to safeguard food and
non-food commodities to ensure quality control using standard preventive
measures in line with WFP established procedures and authorization
received from the supervisor.
6. Monitor condition of the warehouse and commodities and take
appropriate actions to support efficient warehouse space-utilization and
well-organized commodity storage following WFP warehouse standards.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Displays aptitude at monitoring
and reporting on supply chain operations to enable teams to efficiently
assess the performance and sustainability of current networks.
Planning, Project & Resource Mgmt Supports the planning, forecasting
& resource management efforts of own team by collecting data from
diverse sources.
Information Management & Reporting Collates accurate and timely
information and data to enable informed decision making on reporting
within individual unit and consequently the greater humanitarian
community.
Market Analysis, Contracting and Operational Execution Ability to
collect and collate necessary information to enable WFP to make informed
operational decisions.
Warehouse and Inventory Management Demonstrates ability to carry out day
to day activities around warehouse and inventory management in a manner
that complies with WFP’s operational warehouse procedures.
Technical Assistance and Coordination Demonstrates awareness of the
importance of technical assistance and coordination with key
stakeholders and an ability to carry out logistics activities,
respecting individual mandates and programme priorities.
TERMS AND CONDITIONS
Only Tanzanian nationals should apply for this position.
Only qualified shortlisted candidates will be contacted.
Read Also:
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 24 August 2023.
WFP has a zero-tolerance approach to conduct such as fraud, sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. All selected candidates will be expected to adhere to
WFP’s standards of conduct and will therefore undergo rigorous
background verification internally or through third parties. Selected
candidates will also be required to provide additional information as
part of the verification exercise. Misrepresentation of information
provided during the recruitment process may lead to disqualification or
termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
