Personal Assistant to CEO at SportPesa
JOB DESCRIPTION
SportPesa Limited, a renowned local company operating as part of leading
global SportPesa brand offering sports betting business is currently
looking for a qualified and energetic Tanzanian to fill in the position
of Personal Assistant to Chief Executive Officer. Applications are thus
invited from candidates who shall fulfil the following criteria.
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Job Title: Personal Assistant to CEO
Department: Administration
Reporting To: CEO
Duty Station: Dar Es Salaam,Tanzania.
Essential Functions
Personal Assistant is responsible to provide high level confidential
support to the Chief Executive Officer by providing a full secretarial
and administrative service. Ensuring that effective planning and
administrative systems are in place and maintained efficiently and
effectively.
Key Duties and Responsibilities
• To act as a first point of contact dealing with correspondence and phone calls.
• To proactively manage and coordinate the diary of the CEO by
prioritising and arranging internal and external meetings, ensuring
appropriate briefing papers are prepared and provided.
• Plan and organise travel arrangements, visa and accommodation when required.
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the CEO are met.
• To provide full personal assistant support by dealing with all
correspondence and calls, drafting agendas setting up meetings, taking
minutes at the meetings, taking messages and other administrative tasks
as required to support the CEO.
• To provide support for Executive meetings by ensuring meetings are
properly arranged and serviced. This will include drafting agendas,
collating papers, and reports, taking minutes and following up action
points.
• To service meetings of the Management Team by drafting and collating
papers and reports, preparing manageable agendas, taking minutes, and
following up on actions points.
• To plan and manage key organisational events such as AGM, Anniversary,
Staff and Volunteer conference, Strategy days, Staff briefings and
others as required.
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Internal & External Communications
• Facilitating good communications with other members of the
Management Team and with the cascade of information to the CEO’s direct
reports.
• Providing information and appropriately channelling urgent matters in absence of CEO by his approval.
• Provide hospitality to all guests and help to create a welcoming
environment and invest in building long-lasting relationships both
externally and internally.
• Building and maintaining good relationships with all contacts (internally and externally) is key to success in the role.
Project Administration.
• Providing technical and administrative support to CEO’s key project.
• Creation of spreadsheets and other simple financial data analysis for CEO as required.
Other Duties
• Provide reports for management as required.
• Develop skills and undertake responsibilities as appropriate which
will fulfil the purpose of the role and support the success of the
company.
• Ensure that work is carried out in accordance with SportPesa values, equality aims, policies and procedures.
• Carry out all the duties with complete discretion and a high level of professionalism and confidentiality.
• Any other duties that may be assigned by Management.
Required Qualifications and Experience
• Relevant secretarial training and qualifications, you will have proven experience as an all- round executive level PA.
• You must have the confidence to deal with people at all levels and from all backgrounds.
• The work requires administrative ability and is often to tight
deadlines where accuracy and confidentiality are essential requirements
of the job.
• Proficiency in MS Applications.
• Excellent time management skills and the ability to prioritize work.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High standards of ethics and confidentiality to handle sensitive information.
• You will need to be flexible in your approach to work, happy to work autonomously and as part of a wider team.
• Knowledge of online visa application is an added advantage.
Personal Specification
• A team player and able to quickly establish credibility amongst
people at all levels both within and external, across numerous cultures.
• Open and collaborative working style; must be comfortable in an environment where ideas are shared and challenged.
• Passion and enthusiasm.
• A driving license is desirable.
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TO APPLY:
Only applicants who will fit the above criteria need to apply. Send your application to: hr.tz@sportpesa.co.tz by the 18th August 2023.
Applications must consist of a cover letter outlining why you would be the best fit for such a position, your detailed CV and copy of academic credentials.
• NB: Only shortlisted candidates will be contacted for an interview.
