Contract Specialist, Africa Region
OFFICE LOCATION
Tanzania, Africa. Flexible between Tanzania, Kenya, South Africa, Zambia or Gabon.
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A LITTLE ABOUT US
Founded
in 1951, the Nature Conservancy is a global conservation organization
dedicated to conserving the lands and waters on which all life depends.
Guided by science, we create innovative, on-the-ground solutions to our
world's toughest challenges so that nature and people can thrive
together. We are tackling climate change, conserving lands, waters and
oceans at unprecedented scale, providing food and water sustainably and
helping make cities more sustainable. One of our core values is our
commitment to diversity. Therefore, we strive for a globally diverse and
culturally competent workforce. Working in 79 countries, including all
50 United States, we use a collaborative approach that engages local
communities, governments, the private sector, and other partners. To
learn more, visit www.nature.org or follow @nature_press on Twitter.
The
Nature Conservancy offers competitive compensation, 401k or
savings-plan matching for eligible employees, excellent benefits,
flexible work policies and a collaborative work environment. We also
provide professional development opportunities and promote from within.
As a result, you will find a culture that supports and inspires
conservation achievement and personal development, both within the
workplace and beyond.
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YOUR POSITION WITH TNC
The
Contract Specialist will work as part of a larger operations team,
serving as focal person to provide overall contract review, guidance and
training alongside the legal team to operations and program managers in
preparation for contracts in the region. The Contract Specialist is
responsible for executing the BUs contracts compliance including their
approvals.
This position will report to Operations Manager,
Africa region and the location for this position is flexible between
Tanzania, Kenya, South Africa, Zambia or Gabon.
ESSENTIAL FUNCTIONS
The
Contracts Specialist will support the strategic priorities of the
Africa region through efficient oversight of Africa Region contracts,
while providing excellent customer services to project managers. They
will be well versed in the systems and resources utilized by TNC in
order to execute assigned tasks. They will provide guidance in
satisfying administrative and contract requirements based on extensive
knowledge of policies and procedures and will provide support and
guidance related to their functional area to staff across the region.
They will implement contractual processes and practices in order to
improve effectiveness, as needed, and will communicate or distribute
information to assist staff in making decisions, solving problems, and
improving workflow.
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RESPONSIBILITIES AND SCOPE
- Develop and implement new initiatives that will ensure department and organization-wide goals and strategies are achieved;
- Ensure programmatic commitments, Conservancy policies and procedures, GAAP, and legal requirements are met and managed for compliance. Decisions may bind the organization financially or legally
- Collaborate with Grants Specialists on managing public awards and with the region’s legal representatives on matters of heightened complexity or risk
- Ensure contracted vendors obtain and possess required insurance coverage and that appropriate documentation is obtained and maintained
- Review contract terms and conditions to verify that they are in compliance with TNC policies and all applicable regulations
- Maintain contract tracker, to ensure all contracts are up to date and alert program managers on expiry dates, so that amendments can be done in a timely manner
- Collaborate with the legal team to maintain contract templates, guidance and training materials and ensure effective distribution thereof to regional staff
- Maintain confidentiality of sensitive information;
- Manage and/or review contractor’s invoice and deliverables before processing.
- Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
- Financial responsibility includes assisting with purchasing, processing invoices, contracting with vendors, and assisting with budget preparation;
- May act as a resource to others to solve problems relating to Contracts
- Travel and work flexible hours as needed;
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MINIMUM QUALIFICATIONS
- Bachelor’s degree and 5 years related experience or equivalent combination;
- Finance, Operations or related field experience;
- Experience managing and implementing multiple projects;
- Experience drafting and negotiating agreements and managing contract workflow and process;
- Experience working with widely dispersed cross-functional teams.
- Demonstrated experience handling confidential information;
DESIRED QUALIFICATIONS
- Multi-lingual skills (French, Portuguese and/or Kiswahili preferred) and multi-cultural or cross-cultural experiences are appreciated;
- Ability to work in partnership with others in a collaborative role;
- Advanced knowledge in current and evolving technology related to field of experience;
- Knowledge of current and evolving trends in the specific field, preferably in a non-profit environment;
- Strong organization, planning, and problem-solving skills, along with a strong attention to detail;
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To apply to position number 49109, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on November 22, 2020.
Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.
If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.
The Nature Conservancy is an Equal Opportunity Employer
Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The Human Resources Specialist
Location: Nairobi, Kenya or Arusha-Tanzania
Job Summary
The Human Resources Specialist provides human resource support services in one or more of the following functions, compensation, benefits, payroll, and recruiting. The position will report to the Human Resource Manager and will be based at the any of the following locations: Arusha-Tanzania, or Nairobi-Kenya
YOUR POSITION WITH TNC
The
Human Resources Specialist provides human resource support services in
one or more of the following functions, compensation, benefits, payroll,
and recruiting. The position will report to the Human Resource Manager
and will be based at the any of the following locations:
Arusha-Tanzania, or Nairobi-Kenya
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ESSENTIAL FUNCTIONS
The
Human Resources Specialist is responsible for administering and
maintaining HR systems, programs, procedures and plans according to HR
policies and will provide assistance to all levels of personnel on
various HR-related issues and requests within the TNC Africa Business
Unit. This position provides support to the HR manager and maintains a
high degree of confidentiality and a strong customer service focus.
Using
their specialized knowledge, the HR Specialist will deal with customers
with high level of maturity, tact and diplomacy. Their key role is to
manage all staff data including information on contracts and other
related data, serve as the BU focal person on recruitments, onboarding
and global mobility. The role must provide excellent customer service,
demonstrate initiative, take ownership of responsibilities, and complete
projects with positive results. The role will work closely with the
worldwide Office talent acquisition team, training and development, and
Global mobility teams to provide required HR support.
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RESPONSIBILITIES & SCOPE
Responds to moderately complex employee/management questions and
problems based on advanced knowledge of aspects applicable to the
subject area.
Recruitment administrator for Job description
development, posting, advertisements, interview schedules and reporting,
reference checks, documentation, hiring & on-boarding, tracking
recruitment and validation of hire information
Custodian of
employment contracts, offer & promotion letters, introductory
period, separation processes and documentation and ensure communication
on employee related matters on change of employment status.
Maintains and updates HR tracker on recruitments, fixed employment
contracts, creates and maintain the integrity of the staff personnel
files by storing them in a confidential manner and ensuring that all
documentation is available and up to date
Coordinate Employee
medical and benefits enrolment, renewals, cancellations, negotiations,
analysis and serve as Employee contact person on health benefits and
insurance. Verify benefit entitlements for accuracy and liaise with the
service provider for conformance to agreements and benefits standards.
Coordinates employee welfare and wellness. In liaison with Operations
Manager ensure safety programs across all offices in the region
Serve as the Business Unit U Liaison person for all WO office coordinated training programs
Coordination of global mobility on work permits, renewals and submission of documents
Works closely with Payroll Manager/Finance Manager to communicate
payroll matters and provide necessary monthly payroll inputs.
Facilitate administration of staff surveys to gauge employee satisfaction, engagements and feedback.
Updates job knowledge by participating in conferences and educational
opportunities; reading professional publications; maintaining personal
networks; participating in professional organizations.
Enhances
department and organization reputation by accepting ownership for
accomplishing new and different requests; exploring opportunities to add
value to job accomplishments
Ensure the Africa Org chart is regularly updated.
Perform all other human resources and administrative tasks deemed
necessary for the smooth running of the human resources office.
MINIMUM QUALIFICATIONS
Bachelor’s degree or a minimum of 5 years related work experience in area(s) of specialization or equivalent combination.
Human Resource certified professional.
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Experience coordinating and leading projects.
Experience responding to HR related questions and problems from employees/management.
Experience in one or more of the following areas: database management and spreadsheet software; constructing and producing reports; data input, manipulation, and analysis.
Experience working with MS Office software, including Word, Excel, Access and PowerPoint
DESIRED QUALIFICATIONS
Higher Diploma in Human Resource Management.
Member of Human Resource Management body.
Advanced understanding of employee contracting legal framework
Experience working with integrated Human Resources Management Systems e.g. Peoplesoft.
Strong organizational skills and attention to detail.
Solid knowledge of word processing, database management, and spreadsheet software, with ability to construct and produce reports, data input, manipulation, and analysis
Proven track record of maintaining employee confidentiality
May require fluency in foreign language(s) to support global operations.
Ability to travel.
ORGANIZATIONAL COMPETENCIES
Builds
Relationships Builds productive relationships by interacting with others in ways that enhance mutual trust and commitment.
Collaboration & Teamwork
Works collaboratively with stakeholders across levels, geographies, backgrounds, and cultures to improve decisions, strengthen commitment, and be more effective.
Communicates Authentically
Communicates proactively and in a timely manner to share information, persuade, and influence with the appropriate level of detail, tone, and opportunities for feedback.
Develops Others
Takes ownership to help develop others’ skills, behaviors, and mindsets to help them maximize their workplace contributions.
Drives for Results
Sets challenging goals and objectives based on a strong sense of purpose and high-performance standards andsteadfastly pushes self and others for tangible results, while ensuring work-life balance.
Leverages Difference
Demonstrates commitment to harnessing the power of differences strategically; consistently sees, learns from, and takes strategic action related to difference; and demonstrates the self-awareness and behaviors to work across differences of identity and power respectfully and effectively with all stakeholder. Actively seeks to build and retain a diverse workforce and fosters an equitable inclusive workplace by drawing upon diverse perspectives.
Systems Leadership
Thinks and acts from a broad perspective with a long-term view and an understanding of 1) the dynamic nature of large-scale challenges and 2) the need for integrating five key practices: skillfully engaging appropriate people; providing a clear process for change; taking a holistic view of situations; focusing on a small number of strategic actions, while learning from and adapting them over time; and being aware of how one’s own thinking or patterns of behavior may be limiting change.
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To apply to position number 49113, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on November 26th, 2020.
Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.
If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.
The Nature Conservancy is an Equal Opportunity Employer
Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.
