Finance and Administration Assistant
mothers2mothers
(m2m) is an Africa-based NGO that unlocks the potential of women to
eliminate paediatric AIDS and create healthy families across ten
sub-Saharan African countries. m2m trains, employs, and helps empower
women living with HIV to work as community healthcare workers in
understaffed health centres and underserved communities. Through a
peer-to-peer approach, these ‘Mentor Mothers’ deliver a range of health
services, advice, and support to women and their families. Started in
Cape Town, South Africa in 2001 with an initial focus on preventing
mother-to-child transmission of HIV, m2m has innovated and built on its
strengths and now provides family-centred support for a range of related
health and social issues spanning pregnancy, birth, childhood, and
adolescence.
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It also partners with governments and
other NGOs on the adoption of its programme to spread the Mentor Mother
Model and its benefits. m2m has a track record of scaling its services
and proven impact. To date, m2m has reached over 11M women and children
under two, and created more than 11,000 jobs for African women living
with HIV. For more, visit www.m2m.org.Job Title Finance and Administration Assistant
Organisation Levels mothers2mothers -> m2m Tanzania -> Operations
Location Dodoma - Dodoma, TZ (Primary)
Type of position Fixed Term Contract
Education Degree
Job Description
he Programme Advisor is responsible for managing m2m’s activities in the Morogoro region, specifically providing implementation support to Deloitte. The Programme Advisor will supervise m2m’s activities at the sites, including regular site visits to promote quality, support for strategic information (SI) and Mother Champion activities, facilitation of weekly site meetings, operations, and technical support. The Programme Advisor will be responsible for building the capacity of Mother Champions and supervisors to strengthen PMTCT outcomes. This position will also support the development of relationships with key stakeholders, and contribute to project reporting and deliverables, including writing sections of deliverables. The Programme Advisor reports to the Senior Capacity Building Advisor (SCBA).
Key Performance Areas:
Programme management and oversight
- Provide support to the Field Coordinators in development and implementation of site level annual work plans
- Oversee service delivery of quality programmes at assigned geolocations (health facilities and surrounding communities)
- Provide leadership to the Field Coordinators, and support them in ensuring quality programme implementation and supervision of site staff
- Compile periodic internal and donor programme analytical progress reports
- Manage the use of electronic client management and SI tools at site level
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Technical Support and Quality Improvement
- Lead technical assistance to implementing partner to support consistent availability of services and improved service delivery for clients living with HIV, towards improved viral suppression
- Provide implementation support to partner supervisory staff in PMTCT programme management. Conduct joint supportive supervision with partner programme management teams.
- Lead recruitment, training, and capacity building of site staff and provincial staff on data documentation, monthly data compilation and data quality check techniques
- Conduct site assessments to inform programming needs
- Develop and lead implementation of ongoing evidence-informed quality improvement plans
- Support Field Coordinators in ensuring quality programme implementation and supervision of site staff
- Conduct site-level supervision and monitoring activities, including data quality checks, and monthly quality improvement and performance monitoring meetings at site level
- Monitor weekly data. Work with implementing partner to provide programmatic data and analysis to inform quality/service improvement. Consolidate analysis and report to programme leads. Work with Field Coordinator, M&E Assistant, and implementing partner supervisors to develop and implement rapid improvement plans.
- Develop standards for implementing and operationalising the programme and ensure that they are well understood by the implementing partner, Ministry of Health, regional and district level partners and site level staff (including community stakeholders)
Programme operations
- Support oversight and monitoring of site level programme expenditure with support from Finance Business Partner and in compliance with the organisational and donor financial policies/procedures
- Manage necessary operations for programme implementation, including procurement, travel, and HR with support from Head Office
- Liaise closely with the SCBA and m2m Head Office team to ensure sound implementation of Human Resources (HR) processes including staff development
- Performance management and mentoring of Field staff
- Verify and submit payroll documentation related to project staff
Regional and District Engagement
- Serve as m2m lead for the project in Morogoro region
- Represent m2m in provincial and district coordinating forums including managing strategic relationships with Regional and Council Health Management Teams including RMNCH/PMTCT counterparts at the regional/district Ministry of Health level, and other implementing partners/stakeholders
- Produce project/geo-location reports
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Job Requirements
Qualifications and Experience:
- Bachelor’s Degree in Public Health, Public Administration, Social Sciences or related field with up to five years’ experience and a demonstrated track record in management of public health programming
- At least two years’ experience in a supervisory role
- Experience providing technical support/assistance to partner organisations
- Demonstrated knowledge of PMTCT/RMNCH/HIV and AIDS including broader maternal and child health issues
- Understanding of relevant government policy and the public health landscape in Tanzania. Experience working in Morogoro region preferred and with lay health care workers and peer educators preferred.
- Demonstrated knowledge of/exposure to PMTCT/RMNCH policy and working knowledge of relevant MOH protocols
- Experience coordinating and/or leading public health programmes in resource limited settings. Experience working in USAID/PEPFAR programmes preferred.
- Demonstrated experience in conduct of technical on-site supervision using programme tools, and implementing quality improvement initiatives
- Experience supporting use of electronic client management tools strongly preferred
NEW JOB OPPORTUNITIES (1,816+ POSTS)
Competencies:
- Demonstrated ability to design and lead the execution of efficient support systems including creating programme, operational, tracking and evaluation support tools
- Demonstrated ability in developing and maintaining stakeholder relationships at multiple levels including government, donors and implementing partners
- Excellent writing, editing, and grammar skills in English and ability to communicate effectively and succinctly to internal and external audiences
- Strong Computer Literacy (Microsoft Office Suite)
- The ability to multi-task and meet deadlines in a demanding, fast-paced and rapidly changing environment
- Exceptional leader with excellent organisational and interpersonal skills
- Excellent analytical and problem solving skills
- Flexible, with ability to work independently and as part of a team
- Strong mentoring skills
- Fluent in English and Swahili
- Valid driver’s license
Closing Date 18/9/2020.
Job Title Strategic Information Assistant
Organisation Levels mothers2mothers -> m2m Tanzania -> Operations
Location Morogoro - Morogoro, TZ (Primary)
Type of position Fixed Term Contract
Education Degree
Job Description
The overall purpose of the position is to support the quality assurance and quality improvement of all the monitoring and evaluation activities of the Tanzania Country Programme. The position will support key routine assignments such as ensuring site level data quality and management, which include ensuring that site staff are using standard data collection tools, support routine data collection, data entry, data analysis, and data reporting. The SI Assistant will be required to understand the entire m2m programme in order to easily identify errors and inconsistencies in data. The position will be based in Morogoro.
Organisation Levels mothers2mothers -> m2m Tanzania -> Operations
Location Morogoro - Morogoro, TZ (Primary)
Type of position Fixed Term Contract
Education Degree
Job Description
The overall purpose of the position is to support the quality assurance and quality improvement of all the monitoring and evaluation activities of the Tanzania Country Programme. The position will support key routine assignments such as ensuring site level data quality and management, which include ensuring that site staff are using standard data collection tools, support routine data collection, data entry, data analysis, and data reporting. The SI Assistant will be required to understand the entire m2m programme in order to easily identify errors and inconsistencies in data. The position will be based in Morogoro.
- Collaborate with site colleagues to ensure that all sites have latest data collection tools i.e. Facility, Community etc.
- Work with Programme Specialist and Field Coordinators to ensure data is entered in real-time from sites.
- Weekly review data to ensure correctness and completeness.
- Verify entered data by reviewing, correcting, changing or deleting entered information.
- Generate data reports based on entered data on a periodic basis and as required.
- Respond to information access and retrieval requests from authorised members.
- Ensure receipt of all monthly M&E and other reporting forms from all sites
- Support data management in relation to periodic evaluations and operations research
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Data quality monitoring
- Monitor site level data quality using standard checklist.
- Coach and mentor site and partner staff on data quality.
- Participate in routine data compilation, monthly, quarterly and annually whenever necessary.
- Assist in implementation of all M&E activities; development of tools, capacity building, site supervision, data collection and reporting.
- Review data to ensure completeness and accuracy in data entry, follow up on missing data and data reporting forms, and implement data quality controls
Reports/ Documentation
- Work with M&E colleagues to provide relevant data and information required to develop proposals and compile donor reports and head office reports.
- Provide data and information whenever required to document lessons learned and special reports.
- Maintain filling system to ensure secure and organized storage of site reporting forms and other related M&E documents
- Coordinate the supply, production, and distribution of printed M&E tools for all m2m sites in Tanzania
- Assist the Tanzania Country Team as required including running reports of data used for programme review and planning.
Capacity Building
- Assist with training sessions of site staff on data documentation, indicators, monthly data compilation and data quality check techniques.
- Conduct on site supportive supervision visits to identify gaps and challenges faced by site staff and offer onsite training, mentoring and support for improved data collection and management.
- Collaborate with the country team to formulate roll-out plans for new data collection tools.
- Facilitate M&E training components during pre-service training and in-service training
Partnership
- Strengthen relationship with MOHCDGEC and other partners at municipal, regional, and national level to ensure access to other alternative data sources.
- Interact with other PEPFAR USAID Implementing partners to share key lessons and good practices for improved data collection and management
- Engage with PEPFAR / USAID M & E teams for improved data management and quality assurance/quality improvement
Other Duties
- Perform other duties as assigned
NEW JOB OPPORTUNITIES (1,816+ POSTS)
Job Requirements
Qualifications and experience
- A bachelor’s degree in a relevant discipline (e.g. public health, statistics, or demography)
- At least two years’ experience in monitoring and evaluation
- Proven experience in managing and processing data, including conducting data quality audits in the health sector, experience with HIV/AIDS programmes is preferred
- Experience building capacity of programme staff to use data for decision making
- Computer skills and experience using MS Excel, Outlook and Access are a requirement
- Knowledge of DHIS2, Commcare, SPSS, Epi info, Epi-data or Stata packages (at least one of these)
- Fluency in English and Swahili
- Exceptional attention to detail and the ability to concentrate on detail for long periods of time
- Ability to deliver accurate work
- Ability to work independently and in a team
- Good interpersonal and communication skills
- Ability to deliver to deadline
- Possess good analytical and interpersonal skills
- Basic understanding of digital health platforms such as CommCare and DHIS2
- Understanding of Microsoft Excel and Access
mothers2mothers is an equal opportunity employer. We
particularly encourage applications from people living with HIV and AIDS
(PLWHA), people with disabilities, women and previously disadvantaged
people. Competitive salary packages will be negotiable in accordance
with m2m’s remuneration policies.
Closing Date 18/9/2020.
Closing Date 18/9/2020.
Organisation Levels mothers2mothers -> m2m Tanzania -> Operations
Location Morogoro - Morogoro, TZ (Primary)
Type of position Fixed Term Contract
Education Degree
Job Description
he Programme Advisor is responsible for managing m2m’s activities in the Morogoro region, specifically providing implementation support to Deloitte. The Programme Advisor will supervise m2m’s activities at the sites, including regular site visits to promote quality, support for strategic information (SI) and Mother Champion activities, facilitation of weekly site meetings, operations, and technical support. The Programme Advisor will be responsible for building the capacity of Mother Champions and supervisors to strengthen PMTCT outcomes. This position will also support the development of relationships with key stakeholders, and contribute to project reporting and deliverables, including writing sections of deliverables. The Programme Advisor reports to the Senior Capacity Building Advisor (SCBA).
Key Performance Areas:
Programme management and oversight
- Provide support to the Field Coordinators in development and implementation of site level annual work plans
- Oversee service delivery of quality programmes at assigned geolocations (health facilities and surrounding communities)
- Provide leadership to the Field Coordinators, and support them in ensuring quality programme implementation and supervision of site staff
- Compile periodic internal and donor programme analytical progress reports
- Manage the use of electronic client management and SI tools at site level
Read Also:
NEW JOB OPPORTUNITIES (1,816+ POSTS)
Technical Support and Quality Improvement
- Lead technical assistance to implementing partner to support consistent availability of services and improved service delivery for clients living with HIV, towards improved viral suppression
- Provide implementation support to partner supervisory staff in PMTCT programme management. Conduct joint supportive supervision with partner programme management teams.
- Lead recruitment, training, and capacity building of site staff and provincial staff on data documentation, monthly data compilation and data quality check techniques
- Conduct site assessments to inform programming needs
- Develop and lead implementation of ongoing evidence-informed quality improvement plans
- Support Field Coordinators in ensuring quality programme implementation and supervision of site staff
- Conduct site-level supervision and monitoring activities, including data quality checks, and monthly quality improvement and performance monitoring meetings at site level
- Monitor weekly data. Work with implementing partner to provide programmatic data and analysis to inform quality/service improvement. Consolidate analysis and report to programme leads. Work with Field Coordinator, M&E Assistant, and implementing partner supervisors to develop and implement rapid improvement plans.
- Develop standards for implementing and operationalising the programme and ensure that they are well understood by the implementing partner, Ministry of Health, regional and district level partners and site level staff (including community stakeholders)
Programme operations
- Support oversight and monitoring of site level programme expenditure with support from Finance Business Partner and in compliance with the organisational and donor financial policies/procedures
- Manage necessary operations for programme implementation, including procurement, travel, and HR with support from Head Office
- Liaise closely with the SCBA and m2m Head Office team to ensure sound implementation of Human Resources (HR) processes including staff development
- Performance management and mentoring of Field staff
- Verify and submit payroll documentation related to project staff
Regional and District Engagement
- Serve as m2m lead for the project in Morogoro region
- Represent m2m in provincial and district coordinating forums including managing strategic relationships with Regional and Council Health Management Teams including RMNCH/PMTCT counterparts at the regional/district Ministry of Health level, and other implementing partners/stakeholders
- Produce project/geo-location reports
Read Also:
NEW JOB OPPORTUNITIES (1,816+ POSTS)
Job Requirements
Qualifications and Experience:
- Bachelor’s Degree in Public Health, Public Administration, Social Sciences or related field with up to five years’ experience and a demonstrated track record in management of public health programming
- At least two years’ experience in a supervisory role
- Experience providing technical support/assistance to partner organisations
- Demonstrated knowledge of PMTCT/RMNCH/HIV and AIDS including broader maternal and child health issues
- Understanding of relevant government policy and the public health landscape in Tanzania. Experience working in Morogoro region preferred and with lay health care workers and peer educators preferred.
- Demonstrated knowledge of/exposure to PMTCT/RMNCH policy and working knowledge of relevant MOH protocols
- Experience coordinating and/or leading public health programmes in resource limited settings. Experience working in USAID/PEPFAR programmes preferred.
- Demonstrated experience in conduct of technical on-site supervision using programme tools, and implementing quality improvement initiatives
- Experience supporting use of electronic client management tools strongly preferred
Read Also:
NEW JOB OPPORTUNITIES (1,816+ POSTS)
Competencies:
- Demonstrated ability to design and lead the execution of efficient support systems including creating programme, operational, tracking and evaluation support tools
- Demonstrated ability in developing and maintaining stakeholder relationships at multiple levels including government, donors and implementing partners
- Excellent writing, editing, and grammar skills in English and ability to communicate effectively and succinctly to internal and external audiences
- Strong Computer Literacy (Microsoft Office Suite)
- The ability to multi-task and meet deadlines in a demanding, fast-paced and rapidly changing environment
- Exceptional leader with excellent organisational and interpersonal skills
- Excellent analytical and problem solving skills
- Flexible, with ability to work independently and as part of a team
- Strong mentoring skills
- Fluent in English and Swahili
- Valid driver’s license
Closing Date 18/9/2020.
