Position: Program Manager
Job Summary
Responsible for
providing leadership and oversight to all regional health facilities
including programming, administration, staff development and budget
management. Responsible for the integrity of the program model in
accordance with MTI, MOH and donor requirements.
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Job Description
Reports to Direct: Director of Programs
Supervises Direct: Medical Coordinator, Pharmacist, Community Health Coordinator
JOB RESPONSIBILITIES
● Responsible for ensuring all programs comply with MTI, MOH and donor requirements; ensure that
staff adhere to all MTI policies, Code of Conduct and ethical standards
● Collaborate with Director of Programs to develop the budget; responsible for monitoring financial
● Collaborate with Director of Programs to develop the budget; responsible for monitoring financial
performance of programs to ensure project objectives are achieved within allocated resources;
analyse budget in Unit 4 ERP system and raise budgetary challenges to supervisor or Finance team
● Responsible for ensuring the effective implementation of HR functions related to staff management
(hiring, training, promotion, scheduling, disciplinary action, termination) and ensure training and
capacity building of regional staff
● Responsible for overseeing the effective implementation of Operations and Finance functions to
ensure Programs Department is well supported in carrying out activities
● Develop effective working relationships with relevant stakeholders, implementing partners and
community leaders, including representing MTI at health coordination meetings and communicating
relevant information back to staff
● Lead the Field Management Team in developing regional objectives and change management
● Ensure documentation of accurate records of business decisions, actions, and practices undertaken
on all projects
● Monitor the general dynamics and context of the region and identify potential risks to service delivery
and security implications; coordinate actions to mitigate risks
● Maintain effective communication between field and country office, submit weekly sitrep and regular
budget analysis report, compile incident reports as required per policy
● Respond to crisis and make final decisions for action, in collaboration with SMT as needed
Updated March 2020
● Responsible for submitting the final draft of donor reports by coordinating timely submission of data and preliminary reports from all departments, ensuring accuracy and completeness of data, and timeliness of report submission
● Responsible for submitting the final draft of donor reports by coordinating timely submission of data and preliminary reports from all departments, ensuring accuracy and completeness of data, and timeliness of report submission
● Conduct orientation and debriefs and evaluations with international volunteers; follow up on feedback accordingly
● Responsible for the appropriate use of materials and assets in accordance with budget holder authority
● Ensure direct reports have clear objectives, receive mentor-ship and participate in capacity building opportunities
● Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
●
Ensure accountability is integrated into country strategies, program
design, monitoring and evaluations, recruitment, staff on boarding,
trainings and performance management, partnership agreements, and
highlighted in reporting.
● Ensure the Safeguarding of program
participants and employees through promoting an environment of awareness
and upholding the code of conduct provisions of Medical Teams
Protection from Sexual Exploitation & Abuse, Child & Vulnerable
Adult protection, and harassment-free workplace policies.
● Other duties as assigned
EDUCATION, LICENSES, & CERTIFICATIONS
● Doctor of Medicine (MD) preferred
● Master’s in Public Health, Project Planning and Management, Health Service Management, or Public Administration is required
● Registration with relevant council is required, as applicable to degree
EXPERIENCE
● More than 5 years of progressive experience managing multi-donor health services projects with an international NGO is required
● Experience in proposal writing will be an added advantage
KNOWLEDGE, SKILLS & ABILITIES:
KNOWLEDGE
SKILLS
PHYSICAL CONDITIONS
This position requires frequent travel to health facilities located in remote areas with very basic living conditions.
Position: Monitoring & Evaluation Officer
Job Summary
The Monitoring and Evaluation Officer will be responsible for implementing and coordinating the project monitoring and evaluation activities and working closely with implementing partners to ensure their capacity and compliance.
Job Description
Reports to (position): Country Manager
JOB RESPONSIBILITIES:
KNOWLEDGE, SKILLS & ABILITIES:
KNOWLEDGE:
SKILLS:
ABILITIES:
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
Physical Demands:
Work Environment
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
Mode of application:
Eligible Applicants are required to complete and submit;
1. Interested applicants who meet the criteria should email their Application letter and CV ONLY saved as your name (Surname FirstName) in PDF or Word ONLY with subject as “Job Title- Kibondo, Kigoma ” including 3 work related referees to recruitmenttz@medicalteams.org
2. Indicate your Salary expectation/ current or previous salary/Notice Period; at the bottom of your CV
3. INDICATE CLEARLY IN THE SUBJECT LINE: Job Title You Apply like Monitoring & Evaluation Officer- Kigoma
Deadline: 31st March 2020
Read Also:
● Doctor of Medicine (MD) preferred
● Master’s in Public Health, Project Planning and Management, Health Service Management, or Public Administration is required
● Registration with relevant council is required, as applicable to degree
EXPERIENCE
● More than 5 years of progressive experience managing multi-donor health services projects with an international NGO is required
● Experience in proposal writing will be an added advantage
KNOWLEDGE, SKILLS & ABILITIES:
KNOWLEDGE
- In-depth knowledge of humanitarian operations and project cycle management, with strong interdepartmental understanding
- In-depth knowledge of Tanzanian MoH, WHO and UN health systems and policies
- Knowledge of health strengthening methods and best practices
- Knowledge of principles and current approaches to monitoring and evaluation in relief and development programs
- Knowledge of HIS/HMIS and ERP databases
- Knowledge of risk and security management principles and best practices
Read Also:
- Skilled in project cycle management
- Effective leadership and people management skills, including developing, coaching and managing high performing teams
- Skilled in building coalitions, negotiating and resolving conflicts effectively while preserving important relationships with partners and funders
- Skilled in developing multiple solutions and able to take a swift decision, including in a high risk situation
- Skilled in using HIS, HMIS and ERP database systems
- Skilled in data analysis and writing reports
- Skilled at using Microsoft Word, Excel, PowerPoint and Outlook
- Keen interest to mentor others
- Ability to travel to health facilities frequently and at times upon short notice
- Ability to be decisive in emergency situations and use sound judgment
- Ability to exercise considerable initiative to plan, organize and follow through to meet deadlines
- Committed to high ethical standards
- Ability to support MTI Calling and adhere to the MTI Code of Conduct
Read Also:
This position requires frequent travel to health facilities located in remote areas with very basic living conditions.
Position: Monitoring & Evaluation Officer
Job Summary
The Monitoring and Evaluation Officer will be responsible for implementing and coordinating the project monitoring and evaluation activities and working closely with implementing partners to ensure their capacity and compliance.
Job Description
Reports to (position): Country Manager
JOB RESPONSIBILITIES:
- Develop country office MEAL processes, methodologies and tools for planning, monitoring, evaluation, accountability and learning in line with Medical Teams policies and standards
- Monitor implementation of systems, processes and tools ensuring quality and consistency in MEAL collection and reporting
- Monitor, analyze and summarize data collected from project activities
- Prepare data for processing by organizing information and checking for any inaccuracies
- Compile project monitoring data into internal and external reports reflecting activity indicators to guide management decision making, provide accountability to beneficiaries and stakeholders, share learning and demonstrate impact
- Provide feedback to project managers on progress towards program indicators and MEAL activities
- Assist program managers in organizing M&E reports related to the program/projects activities to be submitted to donors
- Develop systematic approaches that support identifying, capturing, sharing, applying and creating knowledge and documenting how change is happening within programs and making knowledge accessible and usable at local, country office and global level
- Support and organize collection of success stories, case studies and photos of activities for knowledge management
- Coordinate and support project learning events
- Develop and support efforts and activities toward accountability and to international standards guiding humanitarian assistance
- Contribute to the establishment of an effective complaints, accountability and response mechanism to enhance feedback, trust and confidence with beneficiaries
- Provide mentor-ship and supportive supervision for MEAL activities and best practices to Medical Teams and partner staff
- Document methodologies and procedures used in the compilation and analysis of data as well as data sources, limitations of estimates and guidelines for their use
- In close collaboration with Medical Teams International partners, systematically collect staff input and recommendations regarding project benchmarks and indicators by equating with UN agencies or SPHERE standards
- Contribute to the development of program logical frameworks, proposals and reports
- Produce a comprehensive M&E plan for the program and conduct regular monitoring of progress toward that plan
- Review the project indicators, including agreed targets and time-frames for achieving them, and provide trend analysis
- Assist partners in preparing project status reports including but not limited to weekly, monthly, quarterly and annual reports
- Conduct data quality assessments & data audits to ensure that the collected data is accurate and maintains the integrity of the projectConduct beneficiary interviews, focus group discussion, and quality improvement verification visits to the project sites as required by the progMaintain a filing system for all M&E activities, reports and analyses in hard and soft copies, including backupEnsure accountability mechanisms are integrated into country strategies, program design, and monitoring and evaluation systems
- Collaborates with Medical Teams Headquarters staff for data sharing, reporting, and quality improvement
- Ensure the safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies
- Other duties as assigned
Read Also:
EDUCATION, LICENSES, & CERTIFICATIONS:
- Bachelor’s Degree in Public Health, Demography, Statistics, Social Sciences or related field or equivalent experience required
- Certificate in monitoring and evaluation preferred
KNOWLEDGE, SKILLS & ABILITIES:
KNOWLEDGE:
- Sound theoretical knowledge and demonstrated skills of monitoring and evaluation systems including quantitative and qualitative data
- Knowledge of project cycle management
- Knowledge of SPHERE standards
- Familiarity with humanitarian and development projects, monitoring and evaluation requirements
- Knowledge of quantitative and qualitative survey methods
- Knowledge of mHealth and digital data collection systems
SKILLS:
- Strong computer literacy skills in word processing, spreadsheets, data analysis and presentations
- Strong attention to detail and report writing skills
- Fluency in English and Swahili, spoken and written
- Excellent communication and writing skills
- Strong interpersonal skills
- Skilled in HMIS data management and development of project monitoring systems
- Training and mentoring project staff
ABILITIES:
- Ability to travel to project locations regularly
- Ability to work under pressure, managing a varied workload
- Ability to consistently communicate professionally and effectively with all constituents
- Ability to present technical information in lay terminology
Read Also:
- Tools and Equipment Used
- Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, copy machine and fax machine.
Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.
- The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderately quiet.
- The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
Read Also:
Eligible Applicants are required to complete and submit;
1. Interested applicants who meet the criteria should email their Application letter and CV ONLY saved as your name (Surname FirstName) in PDF or Word ONLY with subject as “Job Title- Kibondo, Kigoma ” including 3 work related referees to recruitmenttz@medicalteams.org
2. Indicate your Salary expectation/ current or previous salary/Notice Period; at the bottom of your CV
3. INDICATE CLEARLY IN THE SUBJECT LINE: Job Title You Apply like Monitoring & Evaluation Officer- Kigoma
Deadline: 31st March 2020
