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Monitoring, Evaluation and Learning Officer
Danish Refugee Council - Tanzania
MEL Officer
Position Title: Monitoring, Evaluation and Learning Officer
Reporting to: Quality Assurance Coordinator 
Duty Station: Kibondo, Tanzania
Area of Operation: Nduta and Mtendeli camps
Application deadline: 3/28/2020 
DRC is an International non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC has been operational in Tanzania since October 2015 in response to the Burundi refugee crisis. In Tanzania , DRC is working in Nduta , Mtendeli and Nyarugusu camps, in the sectors of Camp Management, Community Based Protection, General Food Distribution, Livelihoods and Protection. DRC’s office in Kibondo supports the camp-based operations and provides Livelihoods support to the Tanzanian host communities around the camps. DRC is also providing Livelihoods and Resilience assistance to returnees and IDPs in Burundi in the areas of Rutana.

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The Monitoring, Evaluation and Learning (MEL) Officer is a key position in DRC Tanzania and will provide support to data collection and analysis to monitor the progress of the program towards its desired objectives, and asses the outcomes for the refugee and host community beneficiaries, in the line with the program’s MEL plan. The position provides support and programming in Nduta and Mtendeli camps. The position will report to the Grants Management Manager and will manage MEL assistant and support the Burundi MEAL Team. The position will work closely with the Information Management in the camp-based teams.

Position’s Objectives
The MEAL Officer, in coordination and cooperation with the program staff, is expected to contribute to:
 Ensure a proper MEL plan is produced at the onset of each project.
 Ensuring data collection plans adhere to the MEL plans produced and supporting the program teams to collect and collate this data
 Contributing to the availability of sound, accurate and qualitative assessment and monitoring data for project development.
 Participating in the design of assessment, monitoring and evaluation plans/strategies.
 Ensuring the appropriate archiving of all sources of verification according to MEL plans.
Main tasks and responsibilities of the position:
 Review the existing MEL plans and prepare new ones for the new projects
 Work closely with the data entry officers of each sector and with the Grants Manager to create needed templates and improve existing ones.
 Ensure proper collection of data and indicators follow-up on a daily, weekly or monthly basis.
 Provide support to MEL Assistant in the conduction and analysis of data collection exercises. (PDM/Baseline/Endline surveys).
 Set up an archiving system for sources of verification and work with program teams to ensure these are available and filed
 Implement a monthly report system against the MEL plan for each grant. Maintain the MEL calendar
 Assess whether programs are reaching their targets and inform appropriate program staff when targets are not being met. Contribute to the monthly BFU meetings
 Provide support to the Program Managers in the monitoring of their activities.
 Assist in the production of reports and presentations for DRC staff, donors, local stakeholders and other agencies.
 Work closely with the Grants Manager to improve the in-country learning systems
 Any other duties as requested by the Grnats Manager.
Required Qualifications and Experience:
• Bachelor degree in related subject – e.g. social sciences, project management
• At least 1 year of experience in monitoring and evaluation of development or humanitarian programs
• Experience with donor requirements e.g. UNHCR, ECHO, DFID
• Strong IT skills in MS Word, Excel and ODK software. Other statistics software is a significant asset
• Ability to work independently and to setup one’s own work plan
• Fluency in English and Kiswahili
• Knowledge of Kiha or Kirundi is a significant asset

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development
Read more here about what our employees say about working in DRC.
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.  
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Job Title: SUPPLY CHAIN ASSISTANT – NATIONAL POSITION (01)

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Name of the Position: – Supply Chain Assistant
Reports to: – Supply Chain Manager
Duty Station: – Kibondo 
Start date: Immediately
Duration: 09 months
Application due: 3/31/2020 
Contract type: National contract
Job Purposes
The purpose of this job is to provide efficient and effective support in the procurement unit in Kibondo Office to carry on the procurement of good, services and works for DRC Tanzania Programs. This post holder will assist the procurement officers to ensure an effective and efficient procurement of goods, services, works, transparency, fairness and integrity process are followed at all level.
Duties and Responsibilities
• The Procurement Assistant closely works with the Procurement Officers to ensure a timely procurement are done.
• The Procurement Assistant will assist the Procurement Officers in the procurement process. Raise, dispatch, follow up of (RFQs, ITB, POs, Services Agreement, etc…)
• The Procurement Assistant will be responsible to update the Procurement and Payment Trackers on daily basis and share with the Procurement Officers for review before sharing with the Managers every week
• The Procurement Assistant will have to organize all the procurement files in the appropriate folders.
• The Procurement Assistant prepares the schedules of shipping and deliveries of goods and liaise with the warehouses teams to ensure that all items ordered are deliver on time as per PO, or Contracts.
• The Procurement Assistant liaise with the requestors and the warehouses teams to ensure that they are present to verify and receive the orders and verify that the correct items and amounts have been delivered.
• To assist in the verification and review of all procurement process and documents before placing an order, work or service contract.
• Before placing an order, the Procurement Assistant together with the Procurement Officers carefully checks purchase orders for accuracy, completeness and clarity, verify that product information, shipping information, cost and delivery dates are all correct before obtaining authorization to place an order.
• The Procurement Assistant will liaise with Programs to keep them inform when the goods will be delivering to organize together with the store’s keepers, the reception of the items.
• Ensure that you are working to the best of your ability and demonstrate high levels of commitment to DRC to ensure the objectives of your role and the country program are met
• To perform any other task requested by your Line Manager 

Person Specification
• Bachelor’s degree in Procurement and Logistic Management
• Have a good judgment and the ability to interpret policies and procedures
• Proactive, analyzing, have careful attention to details.
• Computer literacy particularly with Microsoft Office, Word, Excel, and Access
• A High standard of numeracy
• A responsible attitude and ability to manage the resources
• Proven high level of problem-solving skills
• Excellent management skills including a capacity to prioritize the work
• Experience working with INGOs in logistics department

Desirable
• Background in logistics procedures (Procurement)
• Good writing report skills
• Ability to work under pressure
• Team player
The position is open to Tanzanian citizens only. 

Terms of Employment:
Salary and conditions in accordance with DRC’s Terms of Employment for National Staff in Tanzania and based on UNHCR Tanzania’s salary scale for IP National Staff.

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development
Read more here about what our employees say about working in DRC.
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.  
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Job Title: WASH Assistant-Hygiene Promotion – NATIONAL POSITION (01)
Danish Refugee Council - Tanzania 
Categories: WASH Assistant-Hygiene Promotion
Location: Nduta camp, Kibondo
Start Date: ASAP 
Application Deadline: 4/3/2020
Duration: Until 31-12-2020
PURPOSE: The WASH Assistant under the management and supervision of the WASH Manager and Hygiene and Sanitation Officer will be responsible to implement different activities of DRC related WASH program to ensure the program’s objectives are achieved. The mainly activities will include

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• To provide day to day hygiene promotion activities through supervising the Community Health Promotors who are working directly with refugees to ensure that they provide knowledge, to change altitude and adaptation of good hygiene practices led to reduce the transmission of communicable diseases as well as to ensure that POCs are received and use properly the distributed various hygiene kits at Nduta camp and surrounding host communities.
• To provide managerial function during execution of WASH project in order to ensure the highest quality standards directly in line with SPHERE Standards.
KEY RESPONSIBILITIES
• Work with local leaders at community levels in identifying, mobilizing and sensitizing target communities for water, sanitation and hygiene promotion.
• Work with the Hygiene and Sanitation clusters at community levels in identifying, mobilizing and sensitizing target communities for sanitation and hygiene promotion.
• Mobilization of beneficiary/communities to maintain the established/rehabilitated WASH facilities.
• Formation and training of Water supply and sanitation committee for the established or rehabilitated water sources.
• Participate in collection of useful data success stories and beneficiary lists as required.
• Participate in preparing monthly/quarterly/annual highlights/reports and proposals and budget for donors.
• To support Hygiene and Sanitation officers in leading the training to the WASH committee (Refugees) related to hygiene and sanitation issues.
• Supporting Hygiene and Sanitation officers in leading the WASH distribution team in the distribution of various hygiene kits in order to serve in a proper way.
• Together with the Hygiene and Sanitation Officer, WASH Assistant is required to do proper daily supervision that selected community hygiene promotors are working properly to ensure that the area is open defecation free (ODF) zones, adequate latrines are constructed and used by all communities as well as handwashing practice done so that communicable diseases are eliminated.
• Assist WASH Officers in inspection of sanitary facilities in household latrines, family shared latrines as bathing shelters to ensure that they are in operational.
• To ensure that all work is carried out in a way that is sensitive to community needs and gender issues. In particular, to promote the full and equal participation of women in all aspects of the work and to ensure that DRC’s response is in line with the needs of the refugees.
• To ensure that work aims to meet Minimum Standards and adheres to DRC’s emergency guidelines and protocols.
• Assists the partners/communities in identifying their capacity building needs and facilitate appropriate capacity building measures (formal and informal means) to enhance local capacity and programme sustainability.
• Conduct training to CHPs to make sure that they have enough skills to conduct hygiene promotion activities to the relevant communities.
• Work in close collaboration with partner agency and the local authorities to ensure that participatory approaches are used throughout the project cycle management.
• Representation of DRC at WASH exercises in the field.
• Ensure integration of WASH activities with other DRC sectors.
• Coordinate with WASH counterparts in Nduta camp in the implementation of common funded projects.
• Ensure good representation and reputation of WASH Sector at all levels.
• Actively participate in internal coordination meeting in the camps and other locations when needed.
• Together with the WASH Team Leader, initiate development of project concept notes and proposal documents in respect to water, hygiene and sanitation.
• Develop the project’s M & E tools for monitoring water, sanitation and hygiene promoters at community level.
• Develop data base system and data collection tools and ensure quality data collection, data entry and undertake analysis and produce reports.
• Ensure hygiene and sanitation standards are met in accordance to SPHERE, UNHCR and Tanzania National standards.
• Prepare WASH daily, weekly, monthly, quarterly, annually reports and timely submission to relevant authorities.
• Work with Community based Hygiene Promoters and local leaders to ensure proper dissemination of information on WASH issues to beneficiaries for improvement.
• Uphold DRC’s code of conduct and principles of accountability.
• Develop and agree on own performance objectives, targets and ensure appraisals are conducted on the set targets as required.
• Conduct daily field visits to support other field staff on implementation of WASH.
• Support the WASH Officers (Water Engineer & Hygiene and Sanitation Officers) to monitor financial commitments and expenditures against budgets and provide timely feedback on budget follow-ups on daily/weekly/annual basis especially on WASH implemented activities.
• Initiate procurements and make follow up with the line supervisor to ensure their execution.
• Contribute to grant management of all WASH projects through management of day to day project expenditures.
• Execute other duties as assigned by the supervisor.
REQUIRED:
• Minimum of Diploma in Public Health, Environmental Health, Environmental Science or Community Development specialized/experienced in WASH related course from recognized institution. Bachelor’s degree is an added advantage.
• Thorough knowledge of WASH national and international standards.
• At least 2 years relevant work experience.
• Ability and commitment to maintain confidentiality, respect, non-discrimination and safety of refugees at all times;
• Ability to communicate in English and write reports in English.
• Strong interpersonal and communication skills.
• Excellent skills in report writing and meeting deadlines.
• Excellent interpersonal and problem-solving skills, creativity and flexibility.
• Flexibility in working hours when needed.
• Computer literacy (Microsoft Word and Excel, internet, outlook).
• Comfortable in a multi-cultural environment, flexible and able to handle pressure.

DESIRABLE
• Previous experience in international organizations and humanitarian settings.
• Previous experience working with refugees or IDPs or other vulnerable populations.
Female are highly encouraged to apply.

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development
Read more here about what our employees say about working in DRC.
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.  

********************

HR & Admin Team Leader  

About the job

The HR and Administration Team Leader, will work under the supervision of the Support Services and will be responsible for carrying out HR and administrative tasks as related to smooth operation of the DRC Tanzania and Burundi Programme. The HR portfolio pertains to the following areas: People Planning, Recruitment, Performance, Staff Development, Well-being, Compensations & Benefits

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Responsibilities

Recruitment, development and people planning


  • Drive and support recruitment and selection activities ensuring compliance with DRC recruitment procedures for Tanzania and Burundi National Staff positions.
  • Work with senior management team and senior staff on new staff retention strategies and initiatives.
  • Support line manage in ensuring oversight and consistency in position titles and grades, across all field locations
  • Timely preparation of quality HR correspondences and packages relating to staff recruitment, contract terminations, promotions, transfers, salary adjustments, employee requests, background checks and separations in line with DRC policies and standards.
  • Responsible for managing staff data in the DRC Dynamics including staff hiring and data updating.
  • Ensure personnel files are complete and updated while ensuring adherence to highest levels of confidentiality.
  • Support staff development activities including promoting the DRC Learning Catalogue.
  • In consultation with Management to identify staff learning gaps and based on individual accountability plans & changing circumstances to facilitate planning of appropriate staff capacity enhancement programs and assist in delivering learning where possible.
  • Provide support in HR budget preparation and monitoring of related expenses.
  • Prepare quality HR quarterly and year end reports within stipulated time frames for review by Reginal Human Resource Manager.
  • Provide support in identifying and addressing HR risks, clarify policies and provision of general support to staff in relation to Higher Education Student Loan Board, WCF etc.
  • Preparation of Monthly payroll for Tanzanian and Burundian staff under Supervision of Support Services Manager and Burundian Finance Officer.
  • Support HR and admin teams in Burundi field offices.
  • Support line manager in CoC refresher, people management and ERP related trainings.
Performance, well-being and compensations & benefits
  • Proactively respond to and manage performance counselling, employee grievances and disciplinary issues as required, with a focus on building manager competency and ensuring that documentation is kept
  • Lead the performance management process
  • Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labour regulations and requirements
  • Work closely with Medical insurance while acting as a focal point to ensure staffs are getting the required services in line with the policy.
  • Lead people well-being initiatives
  • Define and review salary structure in partnership with the Senior Management team and coordinate annual compensation review process and compensation adjustment
Human Resources / Administration Policies and Support
  • Promote and adhere to policies and procedures in line with DRC global policies and local labour laws
  • Administer onboarding process for new staff for the country operation, and support line manager in ensuring full implementation
  • Maintain and update National Staff Human Resources Manual as necessary
  • Proactively pursue continuous process improvement in Human Resources related practices in order to enhance the quality and efficiency of output/delivery
  • Work closely with Regional HR Manager to share information and provide support as required
  • To support Expatriate in HR and Admin issues under supervision of Regional HR Manager
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Provide administrative support to Support Services as requested.
  • In absence of Administration Officer, coordinate the organization of field visits for external visitors in terms of housing and transport;
  • Assist periodically in ordering ID Cards, Business cards and relevant visibility items of Staff as requested.
  • Oversee administration of the Kibondo field office, ensuring efficient management of the administration support functions. This includes management and maintenance of DRC facilities such as office and guesthouse, leases, utility payments, manage office/guesthouse cleaners, travel & accommodations bookings, etc.
  • Manage and provide technical support to the Human Resources and Administration team.
  • Ensure all staffs under her supervision (HR/Admin Assistants, Cleaners and Guards) perform their role accordingly.
About you

To be successful in this role we expect the following experience and technical competencies:

  • 5 years’ working experience in Human Resources functions in Humanitarian sector.
  • University degree in human resources management, public or business administration, social science, or related field.
  • Demonstrated understanding and working knowledge/experience of Human Resources Management principles, concepts & processes
  • Excellent time management skills and ability to multi-task and prioritize work; Flexible in working hours when needed.
  • Attention to detail and problem-solving skills.
  • Ability to understand and interpret local labour law
  • Excellent skills in handling and advising on complex people management issues
  • Experience in developing Human Resources strategies and policies, and driving implementation
  • Full professional proficiency in English
  • Proficiency in MS Office and use of ERP system, evidence of learning new technologies
  • Excellent oral and written communication skills. Good customer service skills.
  • Strong planning and problem-solving skills. Ability to coach and train.
  • Ability to work within a multicultural team. Sensitive to cultural differences in behaviour.
  • Flexible and able to handle pressure well ability to engage with staff members in an open manner, maintain confidentiality and respect;
  • Familiarity with ERP systems, mainly Microsoft Dynamics or similar would be beneficial.
Moreover, in this position, you are expected to demonstrate DRC’ five core competencies:
  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer

Duration: Until 31st December 2020 renewable subject to Performance and Funding.

Contract: This is a national staff position, Salary and other conditions are offered in accordance with DRC’s Terms of Employment for Tanzania National staff. The position is graded at Employment Band M.G.2

Start Date:  15th April 2020

Duty Station:  Position to be based Kibondo – Tanzania with travel as required.

Reporting: This position reports to Support Services Manager; with technical reporting to Regional HR & Admin Manager.
Direct Reports:  HR and Admin Assistants, Cleaners and Guards.

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).  All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.

 Gender Equality: DRC is committed to achieving gender parity in staffing at all levels.  In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer.  We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.  We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.


Applications

All applicants must send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. The cover letter should outline your personal motivation for applying and your key qualifications for the position. Apply online on our page Current Vacancies at www.drc.ngo. Applications sent by email will not be considered.

Closing date for applications: 26th March 2020.

CLICK HERE TO APPLY

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