Position: Beyond St Jude’s Coordinator
Ref: TSOSJ/HR/BO/PR/BSJ/01/20
Duty Station: Moshono – Arusha, Tanzania.
Job Summary
We are looking to appoint a Beyond St Jude’s Coordinator to be
responsible for the administration of the Beyond St Jude’s Program of
Community Service Year and Tertiary studies for St Jude’s graduates.
The ideal candidate will have a passion for community development and a
strong interest in NGOs.
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About us
The
School of St Jude is an educational institution, entirely funded by
charitable donations, that provides free, high-quality primary and
secondary scholarships to 1,800 of the poorest and brightest students in
the Tanzanian region of Arusha.
Key Responsibilities & Tasks
- Support the BSJ Officers with implementation of the CSY and Tertiary programs
- Identify and build key relationships with higher education institutions, both in Tanzania and abroad
- Ensure Tertiary Scholars meet their contractual obligations, and undertake disciplinary measures in accordance with the Handbook
- Support the BSJ Assistant- Finance in liaising with the Accounts department to coordinate finances for the CSY and Tertiary programs
- Assist students, interns and scholars with career guidance, scholarship and tertiary applications
- Support the BSJ Officer- Tertiary with the implementation of the mentoring program for Tertiary scholars; and mentor Tertiary scholars during their course duration; including visits and reviews
- Assist the Beyond St Jude’s team with growth and expansion of the CSY and Tertiary programs
- Maintain accurate database records for CSY interns and Tertiary scholars
- Adhere to strict annual workflow program
- Work with other members of the Beyond St Jude’s team and in other areas of the department’s duties
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Other Duties
- Periodically suggest improvements to the department’s procedure and submit to your supervisor for approval.
- Participate and support fellow staff in school mission related activities such as all School Celebration Days throughout the year.
- Participate in student selection process, in particular working after hours on rest days and public holidays up to 20 Saturdays per annum.
- Perform any other duties as assigned by Head of Department, Manager and Deputy Director and the Employer.
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Qualification, Skills and Attributes
- Bachelor degree with the relevant experience
- Proficient in written and spoken English
- Excellent communication and interpersonal skills
- Proven mentorship experience of higher education admissions in Tanzania. Experience for overseas admission and scholarship applications is an added bonus.
- Good organisational skills, time management, and ability to work independently
- Good computer skills – Microsoft Word, Excel and Powerpoint, CiviCRM
- Interested Candidates for this job are kindly requested to send their CV accompanied by a Cover Letter to recruitment@schoolofstjude.co.tz. Applications should be sent by 10th March 2020. SUBJECT LINE MUST INCLUDE THE REFERENCE NUMBER.
- ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED!
- NOTE: DOWNLOAD FULL JOB DESCRIPTION IN PDF FILE HERE!
- Travel between campuses, visiting Government schools and universities.
ORIGINAL EDUCATION CERTIFICATES MUST BE PRESENTED DURING THE INTERVIEW FOR SHORTLISTED CANDIDATES.
Read Also:
WE ABIDE BY A STRICT CHILD PROTECTION POLICY AND DO NOT TOLERATE ANY ABUSE!
Use your skills to help one of Africa’s most successful international education charities!
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Position: Coordinator – Purchasing
Location: Arusha & Moshi
Job Summary
About us- The School of St Jude is an educational institution, entirely
funded by charitable donations, that provides free, high-quality primary
and secondary scholarships to 1,800 of the poorest and brightest
students in the Tanzanian region of Arusha.
Objectives -To be responsible for sourcing equipment, goods and services
and managing vendors. -The successful candidate will be able to assist
to perform strategic procurement activities across multiple categories
of spend, search for better deals and find more profitable suppliers.
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Job Description
Reporting To: Head of Department - Purchasing.
Location Purchasing Office (although based at Moshono Campus, this role occasional days in town and at all campuses)
Key responsibilities & tasks
- Assists in overseeing the purchasing of food and supplies at various locations around Arusha on a daily basis for all campuses
- Conducting risk assessment and coming up with internal control measures on inventory management and the entire procurement process.
- Assist to overseeing and conduct general shopping as required for other Departments of the School
- Sourcing competitive suppliers based on quality, price and efficiency for all sections of the school
- Conduct procurement audits in accordance with internal controls and general professional procurement practices.
- Assist in Sourcing new suppliers and comparing prices
- Conducting regular supplier reviews to ensure value for money and quality supplies.
- Ensuring accurate purchasing data on a daily basis, captured and processed accurately before it is submitted to accounts payable office.
- Create contracts where appropriate and assist in preparing and implementing tenders as need arises
- Setting up goods receiving departments at all campuses. Managing the goods receiving process
- Perform monthly inventory valuation of all store items in main and sub location stores as per guidance from the Accounts.
- Assists to oversee other purchasing staff reviewing their work regularly
- Assist in conducting regular reviews of pricing and making sure the school is getting the best available price
- Managing stock inventory in the school, across all campuses and all departments and reviewing usage of inventory
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Other Duties:
- Periodically suggest improvements to the departments’ procedures and submit to supervisor for approval.
- Participate in House Checks as requested by Community Relations team.
- Participate and support fellow staff in school mission related activities such as all School Celebration Days throughout the year.
- Participate in student selection process, in particular working after hours on rest days and public holidays up to 20 Saturdays per annum.
- Perform any other duties as assigned by Head of Department, Manager and Deputy Director and the Employer.
Child Protection Accountability:
- To ensure that all members of your department/s understand the school’s Child Protection Policy by having at least two internal discussions/meetings in addition to the annual Child Protection Officer refresher courses run by the Community Relations team.
Key Result Areas
- Ensure all purchasing requests are completed within an appropriate time-frame
- Ensure all accounts and other documentation is clear, concise and completed in the agreed time-frame
- Maintain relationships with existing suppliers and source new suppliers for competitive prices
- Process improvement
- Assist with forecasting and forward planning
- Implement bulk purchasing where appropriate
- Making sure all stock goes through good received and ensuring suppliers deliver on their promises.
- Improve inventory controls for each campus and each department
Read Also:
Qualifications & Key
Attributes:
- Bachelor degree in procurement, supply chain and logistics, must be CPSP qualification as recognized by PSPT Board, Master’s degree in the relevant field will be an added advantage.
- Strong communication and negotiation skills both oral and written.
- Proficient in use of MS Word and Excel.
- Good at managing a team effectively and efficiently.
- Ability to work well under pressure and to react with common sense and urgency if required, to solve purchasing problems.
- Hard working, focused, patient and tolerant.
- Fit and healthy.
- Excellent time management skills, ability to work well under pressure and think on your feet.
- Possess strength and drive, patience and tolerance and practicality whilst being efficient.
Read Also:
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED!
Other Recruitment Information:
ORIGINAL EDUCATION CERTIFICATES MUST BE PRESENTED DURING THE INTERVIEW FOR SHORTLISTED CANDIDATES.
Child Protection: Disclaimer WE ABIDE BY A STRICT CHILD PROTECTION POLICY AND DO NOT TOLERATE ANY ABUSE!
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Position: Facilities Officer
Location: Moshono Business Office, Arusha, TANZANIA.
Job Summary
The School of St Jude is an educational institution, entirely funded by
charitable donations, that provides free, high-quality primary and
secondary scholarships to 1,800 of the poorest and brightest students in
the Tanzanian region of Arusha.
Job Description
Reporting To: Facilities Manager.
Objective:
We are looking to appoint a Facilities Officer to provide support to the Facilities Manager by
assisting in the review of, maintenance of and forward planning for
all three campuses for the maintenance, transport and IT departments.
The
role will also significantly involve processing of raw data hence the
candidate will need to be sufficiently computer literate on MS Office
programs & tools. The ideal candidate will have a passion for
community development and a strong interest in NGOs.
Recommended:
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CV Writing and Download, Cover/Job Application Letters, Interview
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Key Responsibilities & Tasks:
- Act as the interface between the Facilities Manager and all three departments – maintenance, IT and transport.
- Participate in regular/routine property, infrastructure and vehicles inspections on all three campuses, identify any issues requiring attendance and report to the Facilities Manager.
- Contribute to the review of, updating of and forward planning of the maintenance plan for the maintenance, transport and IT departments for all three campuses.
- Manage data from various sources e.g. electrical/water meters, tracking devices, vehicles, etc. by ensuring integrity & accuracy of the data, entering into relevant databases, updating and reviewing the data for a variety of functions such as fuel consumption, vehicular movements, energy and water usage, tracking and reports.
- Assist in audit of assets in all departments – ensure routine audits of assets are undertaken, that the asset register is current and up to date.
- Assist in reviewing and amending processes and procedures for all sections within Facilities Department.
- Reviewing of all payments documents for suppliers & advise the Facilities Manager of any issues that need sorting out prior to the Manager authorising the payments.
- Attend & participate in site meetings & when needed organize and conduct site meetings and in all cases, report progress of the projects to the Facilities Manager in a timely manner.
- Record keeping & retrieval (hard copies & soft copies in designated storage media) as required.
- Maintain the facilities compliances (Insurances, Sumatra, Land rents, Radio, other statutory fees, Permits, etc.) by liaising with the Heads of Departments for the various Facilities sections ensuring that all renewals & payments are timely initiated and completed.
- Set personal objectives and task schedules to ensure KPIs and deadlines are met.
- Identify training needs & other personal development initiatives and strive to participate in such training/initiatives so as to continuously improve yourself and the work that you do.
Read Also:
Other Duties
- Periodically suggest improvements to the department’s procedure and submit to your supervisor for approval.
- Participate and support fellow staff in school mission related activities such as all School Celebration Days throughout the year.
- Participate in student selection process, in particular working after hours on rest days and public holidays up to 20 Saturdays per annum.
- Perform any other duties as assigned by Head of Department, Manager and Deputy Director and the Employer.
Continuous Improvement
Identify opportunities for operational improvements based on knowledge gained through your role.
Always look to develop procedure modifications that will improve efficiency and effective of the departments.
Read Also:
- Diploma or Degree in Property or Facilities Management required with minimum experience of 2-3 years with a Diploma or 1-2 years with a Degree.
- Good level of professional and technical skills.
- Demonstrated exceptional attention to detail is crucial.
- Ability to analyse information/data and critically review the outcomes.
- Ability to plan, implement, monitor, report and drive continuous improvement of activities and projects of managed department/s.
- Strong level of accountability for operation of managed department/s and delivery of major projects/initiatives relating to strategic goals.
- Reliable, hardworking and willing to put extra efforts to get the job done.
- Strong desire to learn and develop.
- Ability to solve problems and work under general supervision.
- Demonstrated ability to work as part of a team but also capable of working independently.
- Commitment to clear and effective presentation of data and reporting.
- Demonstrated initiative and common sense.
- Strong cooperative, inter-personal, project and time management skills
- Excellent written and verbal communication in English.
- Strong computer skills (Microsoft Word, Excel).
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED!
Read Also:
- Regular travel between campuses will be required (Moshono, Moivaro & Usa River).
- Regular working hours are Monday – Friday, 8.30am – 5pm and approximately 20 Saturdays per year. You may be required to work overtime and your salary will take this into account.
- ORIGINAL EDUCATION CERTIFICATES MUST BE PRESENTED DURING THE INTERVIEW FOR SHORTLISTED CANDIDATES.
- WE ABIDE BY A STRICT CHILD PROTECTION POLICY AND DO NOT TOLERATE ANY ABUSE!
