Vacancy title: Personal Assistant To The Ambassador
Jobs at: Embassy of Sweden
Deadline of this Job: 31st January,2020
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JOB DETAILS:
The
Embassy is responsible for representing and promoting Swedish interests
in Tanzania and has approximately 40 employees. The overall tasks of
the Embassy include supporting business and trade; development
cooperation, consular and visa services.
Personal
Assistant To The Ambassador We would like to invite applications from
suitably qualified candidates for the position of Personal Assistant to
the Ambassador effective from April 2020. The job holder will report to
the Ambassador.
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Duties and responsibilities:
The
successful candidate will have demonstrated administrative,
organizational and communication skills. Specifically, the Personal
Assistant will support the Ambassador with:
•
Time Management: Organizing the Ambassador's diary, including arranging
dates/times for meetings, in close collaboration with Embassy team.
Pre-meeting verification and follow up. Dealing with last minute
schedule changes. Receiving visitors to the Ambassador's office.
• Arranging programmes for official travel domestically and abroad.
•
Entertainment: Arranging, in close consultation with Embassy team and
Residence Manager, events at the Ambassador Residence, including
securing dates, issuing of invitations and follow up as appropriate,
•
Point of contact: Handling of correspondence and phone calls with
government officials, representatives of the Tanzanian society at large,
the diplomatic community, incoming Swedish visitors etc. Maintain and
update the Embassy's contact database
• Drafting basic letters, official correspondence etc. as directed by the Ambassador
•
Translation of documents and speeches from English to Kiswahili and
vice versa. : General office management including logging the
Ambassador's travel, leave and monthly activities.
• Arranging official visit programmes and meetings
• Perform other duties assigned by the Ambassador.
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Qualifications, Skills and Experience:
• Excellent secretarial and administrative skills, including proficiency with Microsoft Office.
• Excellent organization skills and a keen eye for details.
• Excellent written and verbal communication skills :
•
Excellent command of written and spoken English and Kiswahili: 3-5
years substantive experience in relevant positions, preferably as
• Personal Assistant to an Executive in an Embassy or international organization. Degree in relevant academic field.
• Ability to multitask and work as a team player.
• High level of professional integrity and service mindedness
•
Strong interpersonal skills, including the ability to be professional,
courteous and deal directly with key players at a senior level.
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If you are interested in this exciting career opportunity, e-mail us your CV (maximum 5 pages) and one page application letter explaining your suitability for the role. Please, do not include your certificates. Write *PA_Ambassador" in your e-mail subject line. The deadline is 31st January 2020. Only shortlisted candidates will be contacted. We regret the vacancy is not ideal for fresh graduates, Executive Search and Selection Division Prospect Africa Limited e-mail: recruitment@prospect-africa.net
