CASHIER (4 post)
Job Summary
The Cashier is responsible in ensuring that financial records comply with Association’s Financial Policies and Procedures, by accurately processing and reviewing journal entries and vouchers, proper management and control is maintained for all cash transactions and providing support to achieve all Finance Department and audit requirements.- Minimum Qualification: Bachelor
- Experience Level: Mid level
- Experience Length: 2 years
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Job Description
Reporting to: Clinic In charge
Responsibilities
Responsibilities
- Preparing cash vouchers
- Responsible for preparing and disbursing petty cash
- Prepare/initiate bank transfers based on approvals
- Prepare petty cash replenishment as appropriate
- Keep cheque books and cash box in safe custody
- Ensure that all cash imprests are settled on time
- Ensure that all the required supporting documents are attached with the invoice and meet standards of invoicing before any payment
- Attending to any other related duties as may be assigned by superiors from time to time
- Advanced Diploma/Bachelor Degree in Business Administration-Accounting or Finance
- At least 2 years working experience
- Basic Knowledge of accounting and finance
- Honest and accurate
- Good communications skills, interpersonal skills and be able to work well in a team environment
- Good English skills (both spoken and written)
- Good computer skills
- Demonstrated experience in the proper procedures of recording and handling of cash
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The application should be addressed to:
Human Resource ManagerOnly shortlisted applicants will be informed by phone
UMATI
P.O.Box1372
DAR-ES-SALAAM
Applications received later than 21 st December 2019 will not be considered.
LABORATORY ASSISTANT (5 posts)
Job Summary
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Medical
Laboratory Technician is responsible for provision of information for
patient diagnosis and treatment by performing laboratory tests and
recording inventories as per standard set by Ministry of Health and
Social Welfare.- Minimum Qualification: Certificate
- Experience Level: Mid level
- Experience Length: 3 years
Job Description
Reporting to: Clinic In charge
Personal Profile
Personal Profile
- Form IV
- Certificate in Medical Lab
- At least 3 years working experience clinical laboratory practitioner
- General knowledge in SRH services, empathetic personality, self-confidence, confidentiality,
- tolerance of non-scheduled work hours, Registered and Licensed to perform general medical duties,
- Computer knowledge.
- Fluent in Oral and written English and Swahili
- To perform laboratory tests adhering to the establishes SOP’S
- To advise on laboratory services issues in order to ensure that they meet the needed quality health standards
- To prepare the work plan and laboratory budget in order to attain efficiency in delivering laboratory services
- To conduct and order laboratory equipment/ reagents in order to facilitate smooth running of the laboratory
- To collect and test specimen samples for various diseases as required and provides test results for patient diagnosis
- Maintains patient confidence by keeping laboratory information confidential.
- Contributing to a safe and secure environment for patients, and co-workers by following established standards and procedures and complying with legal regulations
- Attending/perform any other related duties as may be assigned by superiors from time to time
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The application should be addressed to:
Human Resource ManagerOnly shortlisted applicants will be informed by phone
UMATI
P.O.Box1372
DAR-ES-SALAAM
Applications received later than 21 st December 2019 will not be considered.
Human Resources Manager
Job Summary
The Human Resources manager is responsible for the development of processes and metrics that support the achievement of the organization& business goals. S/he is responsible for coordination of the implementation of people-related services, policies, and programs and assists and advises line Managers about Human Resources issues.- Minimum Qualification: Bachelor
- Experience Level: Management level
- Experience Length: 5 years
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Job Description
Appointing Authority: Executive Director
Responsibilities
Responsibilities
- Administering the hiring process, including advertising open positions, reviewing resumes, coordinating and conducting interviews, conducting reference and background checks, drafting offer letters
- Coordinating the introduction and orientation process for new employees
- Maintaining up-to-date personnel information and files
- Ensure availability of qualified, multi skilled staff to meet organization’s requirements and that efficient and economic use of human resources is maintained
- Administer maintenance, interpretation and review of the Organization HR Manual
- Dealing with industrial relations matters and ensure all Association’s HR policies and procedures are up to date in line with current employment and labor relations law
- Administering performance appraisals, promotions, demotions and redundancy of employees in consultation with respective Heads of Departments and Sections
- Managing employee relations, absence, disciplinary, grievances, sickness etc
- Administration of staff compensation and benefits schemes
- Conducts wage surveys within labor market to determine competitive wage rate
- Maintains the work structure by updating job requirements and job descriptions for all positions
- Administration of employee ongoing development (Training’s and Development)
- Administer staff loans and leave
- Experience in working with volunteers on governance related issues would be value added advantage
- Ensure adequacy of employee safety, welfare, wellness and health
- Ensure relevant Insurance Policy cover for the Association Motor Vehicles, fire, theft and life
- Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
- Provide monthly report, and prepare monthly, quarterly and annual HR plans and progress reports as required
- Serving as recorder to the NEC/Management meetings
- Conducting and analyzing exit interviews to determine reasons for exit and recommending changes
- Coordinate Governance related activities including volunteer meetings
- Coordinate efforts of volunteers and staff in establishing and maintaining UMATI branches and ensure control and efficient use of Association’s resources
- Working with volunteer and staff in identifying, lobbying and recruiting cooperate and Life Members of UMATI and utilizing them for Association benefit
- Performing other related duties as may be required
- Bachelor Degree in Public Administration, Human Resource, Sociology or related field
- At least 5 years’ experience in Human Resource management
- Conversant with Labor Laws
- Computer literate
- Knowledge of labor relations
- Knowledge of core HR functions
- Solid communication and decision-making capabilities based on analytical skills
- Dual focused
- Conflict Management and problem solving skills
- Flexibility to shift priorities
- Change Management skills
- Independent & Contributes to a collegiate team environment
- Experience in working with volunteers on governance related issues would be value added advantage
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The application should be addressed to:
Human Resource ManagerOnly shortlisted applicants will be informed by phone
UMATI
P.O.Box1372
DAR-ES-SALAAM
Applications received later than 21 st December 2019 will not be considered.
PROJECT ACCOUNTANT
Job Summary
Under the supervision of the Chief Accountant, the Project Accountant is responsible in assisting to manage and account for day to day cash inflows and outflows, ensuring proper systems and procedures are being followed and smooth operating and achievement of accounting tasks in an efficient, effective, and accountable manner.- Minimum Qualification: Bachelor
- Experience Level: Mid level
- Experience Length: 3 years
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Job Description
Reporting to: Financial Manager
Responsibilities
Responsibilities
- Maintain financial systems and controls to ensure the efficiency, integrity and transparency of the office in accordance with Association’s financial guidelines, national legal requirements and internationally accepted accounting standards
- Assist and support the Program team in ensuring that field expenditures meet donor requirements and remain within the approved plans and budgets
- Assist and support the Program team in the preparation of budgets for project proposals and annual budgets
- Preparations of Financial reports by using SAGE 300
- Ensure compliance to all accounting procedures and regulations enforcing the application of proper financial controls
- Prepare timely and accurate periodic financial reports
- Maintain accurate and audit-able financial records, in both hard and electronic format
- Liaising with the Human Resources department for administration of payroll
- Liaise with external auditors, government departments, banks regularly
- Attending to any other duty as may from time to time be assigned by his superiors
- Advanced Diploma/Bachelor Degree in Accountancy
- At least 3 years of experience in project Accounting
- Honest and trustworthy
- Ability to work flexibly and to tight deadlines
- High Level of Computer literacy in Micro Soft Office applications and Accounting Software
- Fluent in Oral and Written English and Swahili
- Ability to work both independently and as a member of a team
- Willing and able to travel extensively on UMATI business
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The application should be addressed to:
Human Resource ManagerOnly shortlisted applicants will be informed by phone
UMATI
P.O.Box1372
DAR-ES-SALAAM
Applications received later than 21 st December 2019 will not be considered.
Procurement and Logistics Officer
The Procurement and Logistics officer is responsible for managing logistics operations. S/he is specifically responsible for planning, coordination and administration of procurement of supplies and services within the Association.
- Minimum Qualification: Diploma
- Experience Level: Mid level
- Experience Length: 3 years
- Appointing Authority: Executive Director
- Reporting to: Executive Director
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Responsibilities- Prepare and implement annual procurement plan based on APB for all departments including preparation of the tender documents and handling of the tendering process in accordance with existing regulations
- Implement strategic procurement including sourcing strategy, vendor selection and evaluation, quality management, performance measurement
- Ensure timely availability of materials in suitable quantities and qualities for the smooth running of the activities of the Association
- Liaise with TFDA and clearing and forwarding agencies for smooth clearance of commodities and ensure that the respective properties are insured against all hazards
- Maintain all foreign and local purchases records for better feedback and management
- Assist in liaising with Airlines for Air transport needs and inspect commodities for quality and quantity on their arrival
- Reconcile monthly stock returns from UMATI operational areas and compile a summary
- Ensure implementation of Association’s Procurement Policy and Regulation
- Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss
- Manage logistics procurement transactions filing system
- Control supply stock and monitor consumable materials, in order to provide staff with timely replenishment of used items
- Ensure all stocks and equipment held by the project is stored safely, correctly and securely depending upon the item classification
- Provide monthly report, and prepare monthly, quarterly and annual procurement plans and progress reports as required
- Serving as Secretary of the Tender Committee
- Perform such other related duties as may be assigned
- Higher Diploma or Degree from an accredited academic institution preferably in Business
- Administration, Materials Management, Logistics, Procurement
- 3 years working experience in a busy Organization
- Membership in Professional Procurement body (desired)
Knowledge/Skills and Abilities
- Knowledge of the PPRA Act 2004 and Regulations 2005
- Ability to set clear objectives, schedules and performance standards
- Experience in managing diverse procurement and logistics operations
- Ability to work as a team
- Computer Skills related to materials management packages
- Awareness of relevant technological solutions
- Customer care skills
- Fluent in Oral and written English and Swahili
Application Procedures:
The application should be addressed to:
Human Resource Manager
UMATI
P.O.Box1372
DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone
Applications received later than 21 st December 2019 will not be considered.
- To coordinate daily operations of the Programmes department including intra- department, inter – departmental communication and to maintain a robust Project Management System.
- Minimum Qualification: Diploma
- Experience Level: Management level
- Experience Length: 5 years
Responsible to: Restricted Fund Project Manager
KEY TASKS
- Undertake day to day coordination of activities of the Programmes department and manage communication with other departments
- Manage meetings of the Programmes Department, including preparing documentation and taking minutes as necessary;
- Identify action points during meetings and follow up with the concerned parties to ensure that action is taken;
- Maintain an effective record and filing system for APBs, Project documents, contracts, project activities, correspondences, and other documents for quick and easy reference;
- Provide support in preparation and formatting of reports;
- Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
- Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per dimes and other reimbursements;
- Maintain grant reporting requirements and schedules in the Project Management System
- (PMS) and follow-up on project reports to ensure submission by due dates and;
- Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the project teams the rationale for projects that are delayed;
- Track all projects in progress and ensure that all issues related to the projects are clarified and completed to avoid confusion and interruption during execution of projects.
- Carry out administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders.
- Keep records of all project items, and see to it that they are adequately delivered to the various departments as directed by the Head of Program Development, Management and Coordination.
- Bring to the attention of the Head of department and respective staff any issues that would negatively impact on programme implementation systematically, consistently and within reasonable time to facilitate corrective action.
- Work closely with the Monitoring and Evaluation department for maintenance of Data management system
- Any other duties as may be assigned from time to time.
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- The post holder must have a Diploma in any of the following areas; Business Administration;
- Project Management; Communication; Health Management; Public Policy and Administration
Proven project management and report writing skills
SKILLS
- At least 5 years of relevant post-qualification experience in a busy office environment, preferably in an NGO, research organization or large research program;
- Good planning, financial and organizational skills;
- Advanced proficiency in Microsoft Office Suite, especially Word, Outlook, Excel, and PowerPoint.
- Proficiency with Adobe Acrobat
- Excellent communication skills (both written and verbal);
- Experience with data management and spreadsheets.
- Excellent formatting, editing, and proofreading skills.
- Strong interpersonal and organizational skills.
- Demonstrated success at prioritizing and effectively managing time.
- Flexibility and adaptability to changing priorities.
- Ability to work in team environment with minimal supervision.
- Initiative and innovation in assessing situations, troubleshooting, conflict resolution and team building
- Ability to pay attention to detail
- Managing complete life cycle from planning, executing, controlling to closing phases
- Demonstrated understanding of social/cultural issues
- Aptitude in common computer applications (Word, Excel, PowerPoint, internet browsers)
- Fluency in Swahili and English(both spoken and written)
- Ability to prioritize, direct, and complete work in a stressful environment with significant attention to detail
The application should be addressed to:
Human Resource Manager
UMATI
P.O.Box1372
DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone
Applications received later than 21 st December 2019 will not be considered.
OFFICE ATTENDANT
Job Summary
Reporting to the Human Resources Manager/Area Manager, the office Attendant performs general office support duties, receives correspondences from offices and distributes them to the concerned destination.
- Minimum Qualification: Unspecified
- Experience Level: Mid level
- Experience Length: 2 years
Job Description
Reporting to: Human Resources Manager/Area Manager
Responsibilities
- Performing general office support duties
- Collects and distributes documents from the post office/one department/office to another
- Supervise and follow up the purchase of petty items for the office
- Arranges the office meeting room and organizes refreshments for the meetings
- Operate working tools such as photocopying machines
- Carry out shredding of discarded documents
- Ensure proper waste disposal Ensure cleanliness of office surroundings
- Ensure maintenance of office security/doors
- Monitor the maintenance of office Generator
- Maintain documentation room including sealing of vouchers
- Perform any other related duties as may be assigned from time to time by the superiors.
Qualification and Experience Requirements
- Holder certificate of secondary/Primary education with additional training for office management.
- At least two years working experience in a reputable organisation
- Knowledge, Skills and abilities
- Skills in customer care
- Good communication skills
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The application should be addressed to:
Human Resource Manager
UMATI
P.O.Box1372
DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone
Applications received later than 21 st December 2019 will not be considered.
DRIVER
Job Summary
The driver is responsible for the proper maintenance of the vehicle assigned to him and performs such driving activities as may be assigned.
- Minimum Qualification: Unspecified
- Experience Level: Mid level
- Experience Length: 2 years
Job Description
Reporting to: Human Resources Manager
Responsibilities
- Drives and takes staff involved in Association’s official activities to different destinations as shall be required
- To complete the vehicle log book on daily basis recording each movement
- To dispatch letters and other documents as shall be directed
- To drive vehicle(s) assigned to him in an efficient and safe manner
- To report any technical problems associated with the vehicles assigned to him
- Keeps the vehicle clean and neat and ensures the safety of the vehicle and its tools
- Performing any other related duties as may be assigned from time to time by the superiors
- Form IV
- Driving Licence Class C
- Motor vehicle mechanics grade III
- At least 2 years of a successful driving
- Knowledge, Skills and abilities
- Skills in customer care
- Self driving techniques
- Staying positive and patient
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The application should be addressed to:
Human Resource Manager
UMATI
P.O.Box1372
DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone
Applications received later than 21 st December 2019 will not be considered.
Job Summary
The Head of Programmes Development, Coordination and Management oversees
the coordination and administration of all aspects of on-going programs
and service delivery including planning, organizing, staffing,
implementing, monitoring and evaluating all programs and service
delivery activities with the aim of achieving the outcomes of the
Strategic Plan.
Job Description
Directly Supervises: Research,
M&E Manager, Medical and Technical Services Manager, Manager,
Restricted Projects and Community Based Services, Youth Program Coordinator, Advocacy, Gender, Res Mob and Communication Manager
Responsible to: Executive Director
KEY FUNCTIONS
- To oversee the strategic positioning of the Association Clinics as fully self-sustaining and income generating social enterprise
- To oversee the initiation, strengthening and supporting quality of care in all UMATI Health
- Facilities and Community based services
- To oversee the development of appropriate interventions to address ASRH issues/needs of the youth and other target groups based on research and development findings
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Primary Tasks, Duties and Responsibilities:
Planning the programs and delivery of services
- Plan the delivery of the overall sexual and Reproductive Health and Rights(SRHR) programme and services in accordance with UMATI’s mission and the strategic goals.
- Develops new initiatives to support the strategic direction of UMATI
- Develops and implements long-term programme goals and objectives to achieve the successful outcome of the programme
- Develops an annual budget and operating plan to support all the programs and service delivery activities
- Develops a programme evaluation framework to assess the strengths of the programs and to identify areas for improvement
- Develops funding proposals for the programs to ensure the continuous delivery of services
Organizing the programs and delivery of services
- Ensures that programme activities operate within UMATI policies and procedures in coordination with the Regional Office
- Ensures that programme and service delivery activities comply with all relevant legislation and professional standards
- Develop tools to document/record programme and service delivery activities
- Oversee the collection and maintenance of records on the clients of the programs for statistical purposes according to the professional confidentiality/privacy policy of UMATI and IPPF
- Regional Office requirements
- Ensures all staff members receive orientation and appropriate training in accordance with
- UMATI standards and those of the IPPF Regional office
- Supervises programs and service delivery staff by providing direction, input and feedback
- Communicates with clients and other stakeholders to gain community support for the programs and to solicit input to improve the programs
- Liaises with other managers to ensure the effective and efficient programme delivery
- Coordinates the delivery of services among different programme activities to increase effectiveness and efficiency
Monitoring the programs and delivery of services:
- Identify and deploy the technical skill sets, resource levels and systems to deliver projects, including the engagement of external resources as required
- Write reports on the programs for management and donors
- Communicates with donors as outlined in funding agreements
- Ensures that the programs operate within the approved budget
- Monitors and approve all budgeted programme expenditures
- Monitors cash flow projections and reports actual cash flow and variance to the Executive
- Director on a regular basis (monthly/bimonthly)
- Manages all project funds according to established accounting policies and procedures
- In collaboration with Head of Operations and Institutional Systems Development ensure that
- all financial records for the programs are up to date
- In collaboration with Head of Operations and Institutional Systems Development ensures financial reports and supporting documentation for donors are prepared as outlined in funding agreements
- Provides required information to have invoices generated and submitted to financiers according to the established timelines
- Identifies and evaluates the risks associated with programme activities and takes appropriate measures and actions to control the risks
- Monitors the programme activities on a regular basis and conducts an annual evaluation according to the programme evaluation framework
- Reports evaluation findings to the Executive Director and recommends changes to enhance the programs as appropriate
- Ensures high quality donor reports are developed and submitted by the field offices.
- Collaborates very closely with the IPPF Country Management Teams from the Regional Office to ensure high quality of programme management.
- Ensures best practices in project management are continually developed and used with appropriate Program/Project management frameworks in place, incorporating the Gateway Review process if required
- Ensure programme and project reviews are regularly and effectively conducted to drive plan, monitor and control the delivery of programs to schedule, budget and to the agreed quality level
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- Consistently promote high standards through personal example and roll out through the team so that each member of the team understands the standards and behaviors expected of them
- Under the leadership of the Executive Director, coordinates the recruitment, interviewing and selection of qualified programme staff
- Establishes and implements a performance management process for all programme staff and
- Communicate key performance Indicators (KPIs) from the strategic annual plan so that each employee is aware
- Engages volunteers for appropriate programme activities using established volunteer management practices
- Ensures that all programme staff receive an appropriate orientation about UMATI and the programs
- Manage and lead the team, ensuring adequate staffing levels, managing holiday allowances, recruitment, training, development, appraisal, attendance, disciplinary issues and daily supervision to maximize efficient productivity
Relationship Management
- Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements
- Build strong working relationships with external customers and internal departments
- Manage the interface between the customer and engineering and also the internal interfaces between sales, engineering and supply chain/production
- Support the sales and engineering teams with new project cost, time estimates and customer contract development and approval processes
Self Management
- Support, comply and ensure complicity with Health & Safety regulations, the Company
- Handbook, Quality and Environmental standards, and all other Company policies and procedure Inspire and motivate the team
- Consistently manages performance firmly and fairly
- Knows and develops the team
- Resilient, optimistic and open to change
- Is self aware
- Shows moral courage, openness and honesty in all dealings
- Is confident, assertive and self assured
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- A Minimum of a masters’ degree, ideally in MPH or its related field; e.g. Public Health, Public Administration, Social Sciences, etc.
- At least 5 years of work experience including at least 3+ years of management experience related to delivery of services and facilities management in the field of sexual and reproductive health (SRH)
- Proven track record or expertise in development of systems, including development and/or improvement of procedures, manuals and guidelines with excellent analytical skills
- Passion for the mission of UMATI and IPPF and excellent interpersonal, verbal and written communication skills with strong presentation skills
- The ability to foster a healthy organizational culture, to encourage teamwork and collaboration; strong interpersonal skills that include the ability to inspire and motivate;
- Strong organizational abilities including planning, delegating, programme development and task facilitation
- An affinity for working with a culturally and politically diverse stakeholders
- Membership of the an industry related Professional body would be advantageous
Skills and Attributes
- Excellent written and verbal communication skills across all levels
- Ability to challenge and influence at all levels
- Strong negotiation skills and decision making skills
- Ability to operate under pressure and tight deadlines
- Positive and pragmatic approach to achieving results
- Strong interpersonal skills and a team player
- Able to work on own initiative
- Ability to analyse problems and recommend a course of action
- Strong leadership and people management skills
- Excellent organization skills
Read Also:
Applications should include:
https://drive.google.com/open?id=1VGjIyMlPMYZ0ep03Azy9f_zsS-iusBuy
Applications which do NOT include ALL of these elements will NOT be considered.
The application should be addressed to
Human Resource Manager
UMATI
P.O.Box1372
DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone call
Closing date for applications: Applications received later than 21 st December 2019 will not be considered.
UMATI is an equal Opportunity Employer
- Letter of application with details of how you meet the desirable criteria
- Curriculum vitae including names and addresses of three referees (two must be from your most recent employers).
- For medical Professionals they should attach the copies of their Professional Licence to practice.
- Certified copies of Academic certificates
- All applicants should adhere to all UMATI safeguarding policies
https://drive.google.com/open?id=1VGjIyMlPMYZ0ep03Azy9f_zsS-iusBuy
Applications which do NOT include ALL of these elements will NOT be considered.
The application should be addressed to
Human Resource Manager
UMATI
P.O.Box1372
DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone call
Closing date for applications: Applications received later than 21 st December 2019 will not be considered.
UMATI is an equal Opportunity Employer
