Finance Assistant
Description
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
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FUNCTIONUnder the guidance and leadership of Assistance Director of Finance (ADoF), the Finance Assistant will be responsible for the day to day operations to the Finance department team. S/he will develop procedures that promote financial discipline to meet organizational goals through maintaining an efficient document retrieval system. S/he will also be responsible to process cash/bank transactions and ensure data entry in Agresso along with proper supporting documents.
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Attention to details, hardworking, methodological, efficient and enthusiastic.
RESPONSIBILITIES DELIVERABLES
Accounting, and Vouching of financial transactions (50%)
- Verify bills in coordination with finance team for required supporting documents.
- Ensure arithmetic accuracy of bills and approval on vouchers.
- Update vendor database as required.
- Ensure that all taxes, provident funds, and related deductions are processed as appropriate.
- Maintain Heifer Tanzania’s intercompany transactions on a monthly basis.
- Coordinate logistics with the Administration department for bank-related transactions.
- Ensure all transactions are timely recorded with adequate supporting documents and are in compliance with in-country/HQ policies.
- Ensure that an effective filing system is in place in the office and transactions are serially filed.
- Ensuring proper documentation of payment vouchers and all other supporting documents.
- Maintain a staff retirement register and ensure each staff’s accountability/retirement is recorded in the system.
- Ensure all transactions are scanned and uploaded in Agresso as per Global Finance Operations guidelines.
- Provide support to the monthly financial reporting preparation and distribution.
- Any other work-related duties as may be directed by superiors
- Bachelor’s degree in Accounting, Finance, Business Administration or related fields is required, plus 1-year experience in other job- related fields.
- Good understanding of Accounting Principles
- Strong vouching, accounting and bookkeeping skills
- Computer proficient in accounting software, ERP, word processing, spreadsheets, electronic mail and internet (Microsoft preferred)
- Sound in English and Swahili, both spoken and written
- Demonstrate a high degree of honesty and integrity
- Ability and willingness to work on a flexible schedule
- Motivated to work responsibly with little supervision
- Sound written and verbal communication skills in Swahili and English
- Ability to maintain confidentiality
- Ability to meet and deal with others in a courteous and tactful manner
- Ability to foster and maintain a spirit of unity, teamwork, and cooperation
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Field Technical Officer
Description
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
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Function:The EAYIP Field Technical Officer (FTO) will be under the supervision of the EAYIP Cluster Coordinator. S/he will be responsible for technical guidance to Community Facilitators (CFs) and Youth SHGs on matters of group formation and management using HPI’s Values Based Holistic Community Development (VBHCD) approach, gender, Heifers 12 Cornerstones, Project Self-Review and Planning (PSRP). Working under the cluster coordinator, s/he will provide support towards strengthening all the technical and social capital development (SCD) aspects to youth SHGs within the hubs.
FTO is responsible to implement all project activities provisioned in project periodic implementation plans. He/she is also responsible to ensure quality of work and maximum participation of youth in the project activities.
Essential Character Traits:
Confident, Positive attitude, Flexible, Values-Oriented, Enthusiastic, Passionate about community Empowerment especially youth.
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Program Effectiveness (60%).
- Lead the CFs to develop practical action plans to increase income, production and productivity within Iringa cluster through various value chains including but not limited to poultry, horticulture, staple crops, animal health and husbandry, feed/nutrition etc.
- Work with cluster coordinator to identify and link young farmers to the markets
- With the guidance from the cluster coordinator, work to implement gender and youth activities to promote production and productivity within the Cluster
- Work with the Cluster coordinator to set and strengthen the SCD structures including the Hub, CFs, CEs, PMCs, PCC and MTs and CAVES
- Supervise and monitor the project activities performed by CFs, CEs, CAVEs and youth in SHGs
- Work with the CFs, CAVEs, CEs to facilitate youth in SHGs within the hub to access the revolving Loan Fund
- Support CFs to Organize and manage Youth Self Help group and capacity building activities at beneficiary’s level, around VBHCD e.g. Cornerstones, SHG Management, Gender and Justice, Kitchen Garden, etc.;
- Facilitate the groups to carry out PSRPs
- Facilitate the CFS and MTS original groups for adequate capacity buildings of POG groups;
- Facilitate linkage between groups and hubs to access agribusiness related services and ensure increased production including value addition.
- Youth and SHGs facilitated to establish individual and group projects along the chains for existing hubs and new youth hubs.
- Facilitate linkages of youth SHG members of the hub to bring products at the hub for marketing.
- Coordinate and support the recruitment and capacity building to hub, CFs, CEs and CAVES. PMCs, PCCs and MTs around VBHCD model.
- Youth accessing RLF and utilizing them for agribusiness related value chains
- Groups are vibrant with self-directed and carrying out regular PSRP, forming EPOGs.
- Groups are linked to the hub to access services to improve and increase production.
- Preparation of weekly, monthly, quarterly, semi-annual and annual reports and ensure strong database on social capital development aspects is maintained.
- Work with MLE Officer to develop and execute and monitor actions plans to support cluster/country office value chains databases at youth farmer business associations.
- Ensure compliance with contractual obligations and procedures of donors
- Carry out field monitoring of activities regularly for better implementation of project activities,
- Ensure the project has met the compliance mentioned in the related policies, guidelines and letter of project agreement.
- Organize and participate in monthly cluster meetings, review the progress and assist to manage issues arising during the implementation
- Provide technical support, coaching, guidance to youth officers and CFs
- Supervise, monitor and evaluate the work of CFs
- Document project highlights, best practices, case studies, success stories and lessons learned during the implementation of project
- Coordinate activities related to different types of community fund management like government, revolving funds etc.
- Submit timely reports to cluster /country office as required
- Ensure periodic project reviews are conducted with learnings documented and shared.
- Ensure timely maintenance and updating of the database, trackers and intake surveys for the youth.
- Staff meetings and periodic reviews are conducted to ensure successfully project implementation.
- Strategies of managing revolving fund are followed
- Best practices, success stories and lessons learnt are well documented and shared.
- Provide regular updates on number of youths accessed funds and their progress.
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- Work with Hubs, CFs, CAVEs, CEs, PMCs, MTs and PCC to bring best practices for youth engagement in agribusiness
- Create linkages with LGAs, SHGs, and other development and value chain actors
- Represent EAYIP cluster in various local stakeholder’s meetings, workshops conferences and learning sharing events
- Work as a bridge between EAYIP potential stakeholders and SHGs to establish appropriate technical services to the community.
- Facilitate good coordination, network and linkage with project stakeholders for effective implementation of project
- Implementable plans for multi-stakeholder’s engagement and learnings.
- Develop relationships with local partners working with youth in agribusiness to facilitate access to best farming practices and market linkages.
- Linkages and networks with various stakeholders are maintained and strengthened.
- Bachelor’s degree in Community development, Sociology, Agriculture, or any related social science field. with a minimum of 4 years working experience in community development sector.
- At least 6 years of experience in community development work, crop or dairy production management and background and knowledge in community economic enterprise management
- Experience in working youth and economic empowerment groups
- Experience in developing the Private public partnership especially at regional and district, and community level
- Possess the experience and ability to work with the youth in and around the dairy hubs
- Ability and interest to work with youth aged 15-24 in Self Help Group (SHGs) and hubs
- Clear understanding of social capital development and agribusiness
- Proved team player, project management, motivational and supervisory skills with ability to train and work cooperatively with a Community based staff (CFs, CEs, CAVEs)
- Demonstrated creativity, ability to think and act systematically, willingness and ability to incorporate innovative solutions and design catalytic activities within and around dairy and other agriculture value chains
- Having a business approach to dairy and agriculture with passion for farmers development and being completely farmer centric
- Computer literacy. including facility with Ms. Word, Excel, and other relevant Microsoft office suite applications as well as any other databases
- Proficient in communicating in English, Kiswahili and local language both oral and written
- Proven interpersonal and communication skills with ability to relate to individuals and groups diplomatically and tactfully
- Constant face to face telephone and electronic communication with colleagues, CFs, Youth and general public
- Sensitivity to need and priorities of disadvantaged populations particularly women and children
- Excellent oral and written reporting skills with ability to prepare and present documents in well-designed and attractive format with superior attentions to details
- Work in a multi-cultural setting and commitment to promoting teamwork, gender equality and sensitivity to hunger, environment and poverty issues
- Ability to work under tight deadlines with minimums supervision
- Ability to work under pressure in response to changing needs and ability to work well in a team
- Ability to travel domestically and internationally occasionally on short notice
- Sound judgment, professional ism and positive attitude with the ability to adapt to a rapidly changing environment and a positive attitude with the ability to adapt to a rapidly changing environment and in sometimes difficult circumstances
- Ability to lift and carry up to 20-pound (9 Kilograms) flor to waist
- Ability to work with sensitive information and maintain confidentiality
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Finance and Administrative Assistant
Description
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.FUNCTION:
The East Africa Youth Inclusion Program (EAYIP) Finance and Administrative Assistant, under the guidance of the EAYIP Cluster Coordinator, is the first contact point to visitors, consultants, and partners. S/he is primarily responsible for the day to day financial and administrative operations of the region cluster office by providing support to the Cluster team. She/he will provide support to the project by maintaining systems of accountability, establishing and maintaining communications between program offices as well as partners and performing basic administrative tasks as assigned. S/he will implement procedures that promote financial discipline to meet organizational goals as well as maintaining an efficient document retrieval system. S/he will also assist with financial and accounting aspects of the Regional Cluster office and processing of routine financial transactions in accordance with Heifer’s policies and procedures.
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Self-motivated, result-oriented, high integrity, accountable, reliable, values-based, detailed oriented, effective communicator and a team player.
RESPONSIBILITIES & DELIVERABLES
Provision of Administrative and logistical support. (35%).
- Ensure the safety and security of the office and equipment.
- Support to the maintenance of premises and common services,
- Responsible for project vehicle and motorcycle maintenance;
- Line management of the Driver and ensure adherence to traffic rules and Heifer Vehicle policy.
- Manage communications – act as the first point of call for all external communications including general email, and telephone inquiries
- Handling all incoming and outgoing correspondences.
- Ensure timely payment of utilities bills ie electricity water etc, security and rent.
- Compiling monthly regional cluster finance information for the EAYIP Country Office.
- Administrative support to conferences, workshops, retreats;
- Support for assets management and physical assets verification.
- Prepare & submit weekly vehicle logs.
- Update asset and inventory register as appropriate.
- Perform duties of logistician and storekeeper.
- Purchase and replenish office supplies as needed.
- In consultation with Procurement Admin, solicit for vendor quotations and follow up on LPO from Country Office
- Follow-up on delivery/GRN note for all deliveries to our beneficiaries.
- Support the Cluster Coordinator and hub Managers in the development/Preparation of quarterly budgets and forecasts.
- Prepare a receipt of vendor invoices and fund payment requests.
- Enforce Petty cash management and accountability.
- Manage fuel requisitions.
- Scanning and archive documents and assist in loading documents into Agresso by the 10th of everything month.
- Prepare cluster payments including mobile money payments i.e. receive, check, update the mobile money template and upload to the platform.
- Timely review and submission of Cluster and hubs monthly expenditure report.
- Follow up on Cluster invoices and payments.
- Follow up on vendor receipts as appropriate.
- Provide financial training and mentorship to the hub management.
- Support country office in month-end closing.
- Financial files are created for the project.
- All relevant documentation for the project is filed immediately when received.
- Ensure that proper filing is according to HPI policies and procedures.
- Ensuring proper documentation of payment vouchers and all other supporting documents.
- Performs other duties assigned by his/her supervisor or designee.
- Bachelor’s degree in Accounting, Finance or Business Administration or related field equivalent with three (3) years of hands-on related experience.
- Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles(GAAP) or International Financial Reporting Standards (IFRS).
- At least three (3) years of relevant work experience. Experience in a similar post in a multilateral organization will be considered an advantage.
- Knowledge and experience in administration, procurement, financial accounting and the full range of office support work, with a high level of sustained performance
- Excellent organizational and time management skills.
- Knowledge of the non-profit sector and the context to which non-profit organizations operate.
- Exemplary customer care and administrative skills
- Strong problem-solving skills.
- Strong written and verbal communication skills in English.
- Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems.
- Proven ability to work effectively in a team-oriented, multicultural environment and to function effectively as a member of various groups
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- Working with sensitive information and maintaining confidentiality.
- Ability to manage and execute multiple tasks with little supervision while meeting sometimes inflexible deadlines.
- May require constant sitting; working at a computer for extended periods of time.
- Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
- Ability to produce accurate documents in a well-designed and attractive format with superior attention to detail.
- Ability to operate all standard office equipment including copiers, scanners, fax machines, and printers.
- Ability to establish priorities, achieve deadlines and make sound judgments.
- Ability to perform as an effective team member and work cooperatively with a diverse staff.
- Constant telephone, face-to-face and electronic communication with colleagues and the general public.
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