Finance Officer Jobs
Responsibilities: (in bullet points)
Cash Management- Ensure weekly cash forecast/requirements are compiled for all DRC field offices
- Ensure that Burundi Program has sufficient cash flow for implementation by Requesting Funding from to HQ on time
- Check and record the bank balance on Weekly basis
- Follow up with the bank on receipt of funds from HQ and prepare the bank fund transfer letter to transfer the funds to field offices.
- Ensure adequate Petty cash is kept in office to cater minor expenditures as per the Finance procedures.
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Accounting Management:- Follow up with staff and ensure the cash advances are settled within two weeks after the activities
- Conduct weekly cash counts for office and submit cash count sheets and submit to Senior Finance Officer in Tanzania
- Prepare monthly cash counts for office on last working day of the month and submit to HoSS on last working day of the month.
- Compile monthly cash count from field offices and submit to Senior Finance Officer on last working day of the month.
- Prepare the bank reconciliation on Monthly basis and submit to the Senior Finance on 7th Every Month
- Update commitment cash book in coordination with Administration, Procurement/Logistics departments, bi-weekly to ensure all Finance obligations are entered in the BFU and submitted to HoSS.
- Prepare monthly expenditure forecast/Projections for the Country and share with Hoss by 5th of every Month
- Ensure payment request/documents are reviewed to ensure DRC/Donor documentation guidelines (Including checking of project code/budget line, availability of funds) are adhered; payments are finalized within three working days.
- Review Monthly Staff Payroll and import the Payroll File in the DRC Dynamics
- Prepare the bank reconciliation every Month and follow up on the issues which need to be resolved
- Ensure that all payment documents are scanned and sent to Country office in Tanzania by 7th day following the end of the month.
- Processing payments in the DRC Dynamics System and on the Online banking System
- Ensure that statutory deductions are paid to relevant authorities on time to avoid any penalties.
- Review all Order Request/Purchase Orders for proper coding and budget adequacy before approval.
- In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
- Review Budget Follow Up/Transaction details for office in coordination with the relevant program managers to ensure postings are done correctly, over spending's are rebooked on monthly basis. Budget monitoring Status report to be submitted to the Senior Finance Officer.
- Review project work plan against finance forecast in coordination with the program staff on quarterly basis.
- Compile (from field offices) and prepare the finance details (Analyse expenditure progress) for Quarterly/Annual review meetings.
- Prepare and share the burn report every Month (Expenditure Spending VS Budget) and Share with Senior Finance Officer
- Support on Budget Revision and Budget Realignment
- Create a new project in the system
- Focal point for Finance in Burundi Office
- Serve as technical resource person for the Finance department.
- Produce monthly and quarterly reports as / management Report as and when required.
- Assist in budget preparation in the Country
- Report to the Support Services Manager any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.
- Follow any new procedures and guidelines designated in circulars from Area Manager/C
Essential:
- At least two years' work experience in field of finance/accounting/book keeping in an INGO or the commercial sector.
- Hands-on experience/skills in MS Excel (experience in working with formulas)
- Knowledge of ERP System or other accounting software will be an added advantage Education: (include certificates, licenses etc.)
- University degree in Finance/Accounting/Commerce/Business Administration. Core competencies Basic Advanced Expert Striving for excellence Collaborating Taking the lead ☠Communicating ☠Demonstrating integrity ☠☠â˜' Find the definition of DRC's Core competencies here Languages: (indicate fluency level)
- Fluency in written and spoken English and Franch. Fluency in local spoken languages. Key stakeholders: (internal and external) Internal
- Programme staff
- Human Resources
- Grants
- Procurement and Logistics
Read Also:
- Relevant stakeholders (Governments Agencies ,Suppliers,Bank,etc) Last updated: (date and name)
- Basic: I master the essentials, but may at times need help from others
- Advanced: I can work independently at full professional level.
- Expert: I am the go-to person when others need help. >
- Ensure weekly cash forecast/requirements are compiled for all DRC field offices
- Ensure that Burundi Program has sufficient cash flow for implementation by Requesting Funding from to HQ on time
- Check and record the bank balance on Weekly basis
- Follow up with the bank on receipt of funds from HQ and prepare the bank fund transfer letter to transfer the funds to field offices.
- Ensure adequate Petty cash is kept in office to cater minor expenditures as per the Finance procedures.
- Follow up with staff and ensure the cash advances are settled within two weeks after the activities
- Conduct weekly cash counts for office and submit cash count sheets and submit to Senior Finance Officer in Tanzania
- Prepare monthly cash counts for office on last working day of the month and submit to HoSS on last working day of the month.
- Compile monthly cash count from field offices and submit to Senior Finance Officer on last working day of the month.
- Prepare the bank reconciliation on Monthly basis and submit to the Senior Finance on 7th Every Month
- Update commitment cash book in coordination with Administration, Procurement/Logistics departments, bi-weekly to ensure all Finance obligations are entered in the BFU and submitted to HoSS.
- Prepare monthly expenditure forecast/Projections for the Country and share with Hoss by 5th of every Month
- Ensure payment request/documents are reviewed to ensure DRC/Donor documentation guidelines (Including checking of project code/budget line, availability of funds) are adhered; payments are finalized within three working days.
- Review Monthly Staff Payroll and import the Payroll File in the DRC Dynamics
- Prepare the bank reconciliation every Month and follow up on the issues which need to be resolved
- Ensure that all payment documents are scanned and sent to Country office in Tanzania by 7th day following the end of the month.
- Processing payments in the DRC Dynamics System and on the Online banking System
- Ensure that statutory deductions are paid to relevant authorities on time to avoid any penalties.
- Review all Order Request/Purchase Orders for proper coding and budget adequacy before approval.
- In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
- Review Budget Follow Up/Transaction details for office in coordination with the relevant program managers to ensure postings are done correctly, over spending's are rebooked on monthly basis. Budget monitoring Status report to be submitted to the Senior Finance Officer.
- Review project work plan against finance forecast in coordination with the program staff on quarterly basis.
- Compile (from field offices) and prepare the finance details (Analyse expenditure progress) for Quarterly/Annual review meetings.
- Prepare and share the burn report every Month (Expenditure Spending VS Budget) and Share with Senior Finance Officer
- Support on Budget Revision and Budget Realignment
- Create a new project in the system
- Focal point for Finance in Burundi Office
- Serve as technical resource person for the Finance department.
- Produce monthly and quarterly reports as / management Report as and when required.
- Assist in budget preparation in the Country
- Report to the Support Services Manager any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.
- Follow any new procedures and guidelines designated in circulars from Area Manager/C
- At least two years' work experience in field of finance/accounting/book keeping in an INGO or the commercial sector.
- Hands-on experience/skills in MS Excel (experience in working with formulas)
- Knowledge of ERP System or other accounting software will be an added advantage Education: (include certificates, licenses etc.)
- University degree in Finance/Accounting/Commerce/Business Administration. Core competencies Basic Advanced Expert Striving for excellence Collaborating Taking the lead ☠Communicating ☠Demonstrating integrity ☠☠â˜' Find the definition of DRC's Core competencies here Languages: (indicate fluency level)
- Fluency in written and spoken English and Franch. Fluency in local spoken languages. Key stakeholders: (internal and external) Internal
- Programme staff
- Human Resources
- Grants
- Procurement and Logistics
Responsibilities: (in bullet points)
Cash ManagementEssential:
Read Also:
- External
- Relevant stakeholders (Governments Agencies ,Suppliers,Bank,etc) Last updated: (date and name)
- Basic: I master the essentials, but may at times need help from others
- Advanced: I can work independently at full professional level.
- Expert: I am the go-to person when others need help.
*******************
Position: Protection Manager
Application due:
12/15/2019
Workplace: Kibondo
Department/Country:
Tanzania
Contract type:
Expatriate contract
Overall Purpose
The Protection Manager will be responsible for implementation,
supervision and managing all DRC staff and all DRC activities in the
three refugee camps of Nyarugusu, Nduta and Mtendeli. This entails
building effective partnerships with a diverse range of stakeholders,
ranging from refugees to humanitarian partners, local communities, and
government authorities.
In collaboration with the Area
Manager/DCD, the Protection Manager manages the Protection and Community
Based Protection related activities, continuously assesses the program
interventions and their relevance and advises on necessary changes,
ensures that staff are trained and adequately equipped for the assigned
tasks.
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Responsibilities
Program Management and Representation
- Implement and supervise the community Based Protection and protection programmes and strategy in three refugee camps.
- Ensure high quality project implementation in accordance with donor and DRC regulations as well as in line with agreed log frames/indicators, budgets, procurement plans, and work plans.
- Work with Area Manager and M&E to ensure that the protection and community Based Protection programs are well documented and that the institutional memory of DRC Tanzania is preserved.
- Ensure that AGDM and Protection principals are mainstreamed into DRC work.
- Coordinate the establishment of the interagency community-based complaints and feedback mechanism in collaboration with UNHCR and other partner organizations.
- Develop, support and manage a network of refugee incentive workers who will work under the daily management of Protection and Community Based Protection Assistants.
- Develop and sustain good working relationships with camp population in order to be well positioned to help communicate views, needs and issues between stakeholders.
- Facilitate coordination between and amongst refugees and humanitarian actors/service providers and camp co-ordination (government).
- Act as a focal point for community engagement and messaging from humanitarian agencies refugees
- Develop strategic relationships with key partners such as UNHCR, and sector level service providers
- Regular coordination and liaison with UNHCR protection unit and other protection partners in the field, contributing to shaping the overall protection strategy of the operation/response
- Assist in the representation of DRC in meetings relevant to DRC’s work in Tanzania, including at meetings with partners, donors, government officials and cluster/coordination meetings.
- Ensure DRC’s mandate is known and correctly understood by all stakeholders.
- Pro-actively liaise and build good rapport with local authority officials, community representatives, and any other relevant stakeholders.
- Ensure interaction and linkages with other DRC programming is strategic and relevant
Program Development:Read Also:
- Ensure that high quality, integrated, and needs-based proposals are developed and are according to DRC Tanzania priorities as identified in its country strategic planning
- Monitor developments and determine strategic opportunities related to the protection and community services sectors.
Administration: Finances, Human Resources, and Logistics
- With Finance/Admin Manager, ensure that activities and expenses are regularly monitored and, as needed, action plans with follow-up are developed to correct any over- or underspending in a timely manner.
- Signatory of official documents (contracts, payments, purchase orders) within approved parameters and in compliance with DRC’s and donors’ rules and regulations, and Tanzanian law.
- Responsible for supervision and management of all Protection and Community based Protection staff in camps.
- Provide appropriate and timely feedback to program staff regarding their performance, including annual staff performance appraisals. Identify with protection and community services staff their needs and opportunities for professional development.
- Identify gaps in staffing and recruit qualified national staff.
Monitoring, Evaluation, Accountability, and Reporting
- Represent in project kick-off, close-out and review meetings according to requirements. Ensure documentation and follow up of action points in a timely manner.
- Include the participation of beneficiaries and communities, particularly those most vulnerable or at-risk, in all stages of the project cycle where appropriate.
- Ensure that all protection and community Based Protection activities are included in project M&E plans and supervise the implementation. Ensure key lessons learned are incorporated in new protection and community services project proposals.
- Strengthen accountability activities for protection and community Based Protection, ensuring that feedback from all relevant stakeholders is considered in protection and community services programming design.
- Ensure that DRC’s accountability obligations are delegated and carried out in accordance with the HAP Standard for Humanitarian Accountability and Quality Management (ref. Programme Handbook Annex 15 and related tools).
- Work with other program managers and head of office to make suggestions to improve accountability mechanisms, including leading on the interagency complaints mechanism at camp level.
- Ensure that timely and quality project narrative reports are provided on time according to donors’ requirement.
External relations
- Maintain close relations with all relevant stakeholders including the donor and UN agencies, officials from Ministry of Home Affairs, other donor representatives, INGOs, NGOs and CBOs.
- Ensure effective coordination and visibility to the implementation of the projects with all humanitarian and development actors and relevant stakeholders.
- Represent the organization with implementing partners, government, and donor entities. Contribute to DRC Tanzania’s fundraising strategy and help build strong relationships with donors to ensure predictable funding for DRC’s protection and community services programming in Tanzania.
Security
- Responsible for following DRC Security procedures and at the programmes level in Tanzania, including Chapter 19 & 20 of the Operations Handbook.
- Ensures that security incidents at the program level are reported to the Area Manager and Country Director.
Reporting Line
The position reports to the Area Manager.
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Read Also:
Experience and technical competencies:
Languages:
Contract: One year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Global Expats terms and conditions. This position is graded at Employment Band M.F2
Availability: Mid February 2020.
Duty station: Kibondo, Tanzania.
Recommended:
Application and CV
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our online-application form on www.drc.dk under Vacancies.
Please submit your application and CV in English no later than 15 December 2019.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.
- University or graduate degree in psychology, law, social work, gender, or other relevant field.
- 5-8 years' work experience within the field of law or protection, particularly within the field of refugee, IDP and migrant protection.
- Several years’ experience working with international NGOs, UN agencies, relevant ministries or local authorities in responding to the needs of refugees, IDPs and migrants.
- Demonstrated experience coordinating with and supporting national and local authorities as well as humanitarian coordination fora.
- Prior experience or familiarity with issues relating to mixed migration is a strong advantage.
- Ability to work effectively and efficiently unsupervised.
- Demonstrated ability to prioritize, meet deadlines and adapt in a complex and challenging environment.
- Experience with capacity building, and in convening and facilitating trainings and workshops.
- Excellent interpersonal skills and demonstrated ability to establish effective and working relations with staff members and other stakeholders.
- Experience living and working in cross-cultural, multi-sector, and/or remote environments.
Languages:
- Excellent analytical and English writing skills
- Swahili language skills is an added advantage
Contract: One year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Global Expats terms and conditions. This position is graded at Employment Band M.F2
Availability: Mid February 2020.
Duty station: Kibondo, Tanzania.
Recommended:
Free
CV Writing and Download, Cover/Job Application Letters, Interview
Questions and It's Best Answers plus Examples. Click Here
Application and CVOnly motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our online-application form on www.drc.dk under Vacancies.
Please submit your application and CV in English no later than 15 December 2019.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
Read more here about what our employees say about working in DRC.Read Also:
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.
