Date advertised: 31 Jul 2019
Closing date: 14 Aug 2019 - 23:59 EAT
Location: Dar es Salaam, Tanzania, United Republic of
Department: Monitoring, Evaluation, Accountability and Learning
Type: Fixed-term contract
Schedule: Full-time Position: Monitoring, Evaluation, Accountability and Learning (MEAL) Specialist
TEAM/PROGRAMME: Programme Development and Quality
LOCATION: Dar-es-Salaam with frequent travel to the field
GRADE:
POST TYPE:
Child Safeguarding: Level 2 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
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ROLE PURPOSE:
The MEAL Specialist represents a crucial aspect of programme quality management within Save the Children. He/she oversees the MEAL system, manages MEAL staff, feeds into country office strategy & planning, participates in proposal development & leads on reporting to donors and Save the Children’s annual report. He/she rolls out a system for monitoring organisational progress against the Programme Quality Standards, and develops and implements a realistic MEAL dashboard of indicators to regularly feedback on quality, ensuring that such systems are institutionalised within the existing thematic programme cycle framework and country strategic plan, and that staff have the capacity to implement the systems. The MEAL Specialist also designs accountability systems for all field offices and specific programme components, ensuring that child’s participation in all feedback mechanisms is relevant and meaningful. Critical to this role is an ability to coordinate inputs (e.g. Total Reach and reporting to Save the Children) from other large projects operated independently within the country office, such as Global Fund.
The MEAL Specialist represents a crucial aspect of programme quality management within Save the Children. He/she oversees the MEAL system, manages MEAL staff, feeds into country office strategy & planning, participates in proposal development & leads on reporting to donors and Save the Children’s annual report. He/she rolls out a system for monitoring organisational progress against the Programme Quality Standards, and develops and implements a realistic MEAL dashboard of indicators to regularly feedback on quality, ensuring that such systems are institutionalised within the existing thematic programme cycle framework and country strategic plan, and that staff have the capacity to implement the systems. The MEAL Specialist also designs accountability systems for all field offices and specific programme components, ensuring that child’s participation in all feedback mechanisms is relevant and meaningful. Critical to this role is an ability to coordinate inputs (e.g. Total Reach and reporting to Save the Children) from other large projects operated independently within the country office, such as Global Fund.
SCOPE OF ROLE:
Staff directly reporting to this post: None.
KEY AREAS OF ACCOUNTABILITY:
Staff Management, Mentorship, and Development
Internal Reporting
Promoting Learning for Strategy Development and Decision Making
External Reporting and Representation
Programme Design and MEAL Resources
Other
Collaboration:
Creativity:
Reports to: Director of Programme Development & Quality
Dimensions: The MEAL Specialist is responsible for ensuring
the country programme’s MEAL system encompasses the following key
components required of Save the Children globally: culture and function;
design/programming support; monitoring; evaluation and research;
accountability; and, knowledge management and learning. Staff directly reporting to this post: None.
System Design and Promoting MEAL
- Lead on the development and oversee the roll-out of an organisational MEAL strategy (including M&E systems for Humanitarian Emergencies) in line with Save the Children’s quality standards and ensuring accountability to donors and beneficiaries.
- Ensures establishment of key indicators for each project and tracking of data across projects to establish the broader impact on children from all interventions, using a regular dashboard approach for Senior Management monitoring.
- Promote all aspects of MEAL to support the creation of an organisational culture which prioritises quality programming, including alignment with Save the Children’s Programme Quality Framework.
- Build strong relationships with colleagues and provide support as required to ensure MEAL system is understood and supported at country office level.
- Work closely with the field office teams to ensure that MEAL becomes an integral element of project implementation leading to enhanced quality, accountability, management and impact, including feeding into new proposal development and sharing lessons learned.
- Designs and implements systems for sampling and verifying data quality across projects and thematic programmes.
- Ensure that Technical Specialists develop thematically appropriate checklists and verification tools for standard programme activities (e.g. trainings, Children’s Council meetings, nutrition sessions).
Staff Management, Mentorship, and Development
- Provide management and leadership to the MEAL team in the Tanzania country programme, forming a solid team with clear objectives around data quality, evaluation standards, accountability and learning. This requires creating cohesion with the field MEAL staff working in different geographic areas who have dotted line management by Field Managers on a day-to-day basis.
- Oversee the recruitment of appropriate MEAL staff in the Tanzania Country Office.
- Manage the MEAL team to ensure that the MEAL system operates effectively with the support and resources required and that there are clear links and reporting lines between field and Dar-es-Salaam level and between PDQ and other country office departments.
- Support the MEAL team progress on specific projects, providing management oversight on progress and problem-solving in case of challenges, particularly for baseline/endline research, assessments and operational research.
- Manage the performance of direct reports in the MEAL unit through performance management, coaching, mentoring, training and development.
- At the organisational level, devise and manage a MEAL training programme with the goal of increasing capacity and awareness of MEAL for all staff aligned to the MEAL strategy. Assess training needs and engage MEAL team staff to roll-out the training programme, especially to orient new project staff and managers.
Internal Reporting
- Responsible to ensure that the organisation delivers on all internal M&E requirements (including any Humanitarian Response reporting) in a timely manner and with high quality information.
- Develop systems for monitoring and reporting on Save the Children global indicators and quarterly reports, total direct and indirect reach data. Develop systems for ensure monitoring of child participation and advocacy.
- Receive regular field monitoring and accountability reports from MEAL staff through the dashboard approach (and other forums for data review) and circulate to the country office teams, ensuring that action plans are included and followed up and that SMT reviews reports regularly.
- Ensure that the field offices manage a clear system of feedback and response from key stakeholders, particularly children, and presents the information to SMT for decision making purposes.
Promoting Learning for Strategy Development and Decision Making
- Ensure that data is brought together and findings from across thematic and operational regions (through evaluations and project reviews) is consolidated and shared to allow analysis of impact and promotion of learning and strategy development for the whole organisation.
- Lead on technical support, including formation of TOR and selection of consultants, for evaluations and provide technical review of progress and final reports. Synthesise this information to improve organisatonal performance and impact for children.
- Communicate top level learning / analysis reports and monitoring data to ensure that management is able to make informed decisions on a timely basis to scale up and face operational challenges.
- Organise all project evaluation and review in-brief and debrief sessions, with lessons learned shared, in collaboration with the respective project manager.
- Support the Director of PDQ to analyse progress against organisational objectives and strategies.
External Reporting and Representation
- Ensure external accountability to donors through the implementation of timely and quality MEAL activities leading to timely and accurate reporting
- Ensure that high quality analysis reports demonstrating Save the Children’s impact and assessment findings are produced, including evidence of good practice and replicable programmes, and that they are communicated at appropriate events.
- Ensure that Save the Children is represented at relevant inter-NGO and government level meetings (related to MEAL) to enhance inter-agency best practices sharing and learning.
Programme Design and MEAL Resources
- Ensure that MEAL is an integral part of the programme design stage and features in all proposal development.
- Reviews and approves all questionnaires and sampling plans for baseline/endline with consultants and relevant staff.
- Maintains databases and data analysis software usage and storage with ICT.
- Ensure that MEAL resources are included in proposal development and work creatively to secure funding from diverse sources, to ensure that MEAL is integrated in emergency and development programmes in a sustainable way.
Other
- Initiate operations research to test new innovations, identifying better opportunities and approaches and roll out into Country Office programmes.
- Test and integrated Save the Children Programme Quality Framework elements into programme design, delivery and evaluation.
- Ensure that child participation and child safeguarding is integrated into solid design and delivery.
- Participate in PDQ meetings, quarterly review meetings, planning and other country office forums, as requested.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Holds the organisation accountable to children through the development of effective accountability and feedback systems
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Demonstrates flexibility and new thinking in the MEAL activities and planning
Integrity:
- Honest, encourages openness and transparency
- Ensures quality of data and methods through recommended practices and policies
- Masters degree in an area of social development or equivalent.
- Recommended a minimum of five years experience working in MEAL roles including in a senior management position, preferably with solid experience in more than one of the Save the Children priority sectors: education, protection, child rights governance, health and nutrition.
- Experience of working on all elements of MEAL including designing, rolling out and managing systems.
- Experience of securing resources from donors for MEAL activities/staffing and budget management.
- Proven experience in designing Terms of Reference and managing large-scale evaluations. Ability to design and review evaluation tools and approaches, including operations research.
- Awareness of international quality standards (Red Cross Code of Conduct, SPHERE Standard, HAP Standard) and proven experience of using these standards in practical ways to promote quality and accountable programming.
- Direct experience of working with communities in participatory activities, including confidence in working with children and an understanding of child-friendly participatory methodologies.
- Proven success in managing a team and dedication to staff development.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
- Strong results orientation, with the ability to challenge existing mindsets
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
- Ability to present complex information in a succinct and compelling manner
- Ability to travel to the field approximately 20-25% as well as travel to participate in regional meetings and learning events
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
- Fluency in English, both verbal and written, required. Swahili preferred.
- Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy.
ob Title: Economic and Fiscal Governance (EFG) Officer
Date advertised: 7 Aug 2019
Closing date: 20 Aug 2019 - 23:59 EAT
Location: Zanzibar, Tanzania, United Republic of
Department: Programme Operations
Type: Fixed-term contractSchedule: Full-time
TEAM/PROGRAM: Operations
LOCATION: Zanzibar/Mbozi
GRADE: 4
POST TYPE: National
Child Safeguarding:
Level
3 - the responsibilities of the post may require the post holder to
have regular contact with or access to children or young people
ROLE PURPOSE:
The
Economic and Fiscal Governance (EFG) Officer is responsible for the
implementation of the EFG Project in Zanzibar/Mbozi under the direction
of EFG Coordinator. He/she will work to in close collaboration with wide
range of stakeholders to improved quality of policy dialogues and
public involvement on economic and fiscal governance issues at the Local
Government Level.
SCOPE OF ROLE:
Save the Children
has been operational in Tanzania since 1986 providing support to
children through developmental and humanitarian relief programmes
delivered in support of Government of Tanzania priorities and policies
both directly and through local partners. Current programming focuses
on child protection, child rights governance, education, nutrition,
HIV/TB and emergency response. In 2012, as part of a global
reorganization process, Save the Children combined programmes of SCUK,
SCUS, SC Sweden to create a single operation in Tanzania. We currently
have an operational presence in Dodoma, Shinyanga, Zanzibar, Songwe and
Kigoma as well as Dar es Salaam and we also work through partners in
other parts of the country. We employ nearly 100 staff and have an
annual operating budget of approximately $8 million.
Reports to: Economic and Fiscal Governance (EFG) Project Coordinator
Dimensions:
Maintains strong linkages with the Technical Specialists for Child
Rights Governance, and the MEAL Specialist amongst others in the
Programme Development and Quality team.
Staff directly reporting to this post: currently no
KEY AREAS OF ACCOUNTABILITY:
Key result areas:
Improved
availability of evidence based research through research and analysis
to generate data to inform the public on economic and fiscal policy
processes. Relevant publications will be developed such as citizen’s
budget books on specific allocations for targeted local government
authorities and child friendly publications for use at community level.
Increased
frequency of dialogues and debates between stakeholders on public
resources and policy process through capacity strengthening of different
actors and establish collaboration between LGAs, CSOs, Communities and
Children.
Increased public influence on policy makers on fiscal
policy improvements through public, CSOs and stakeholder’s
recommendations through ddialogues and debates conducted between
decision makers, academia and CSOs on resource mobilization, taxation
and fiscal policy at national level.
Increased LGA dialogues and community meetings to raise public awareness on economic and fiscal policy process.
Key responsibilities:
1. Programme management responsibilities
Ensure that programme approaches, objectives and goals are well understood and implemented by Save the Children project staff as well as partners in accordance with priorities set out in the Tanzania Country Office’s EFG Project strategies and that project information is accurately and promptly communicated with partners.
Develop Detailed Implementation Plans (DIP), procurement plans and phased financial forecasts in consultation with the Project Coordinator
Ensure that all planned activities and related expenditures are on track with recorded DIP in strict compliance with the agreed budget lines and Save the Children’s financial regulations and reviewed on a monthly basis
Develop quality, monthly, quarterly and other reports to be submitted in accordance with agreed donor’s/members schedules.
Coordinate and conduct trainings with partners, others stakeholders and children on various economic and fiscal governance topics as per set out in Key Result Areas above as well as child safeguarding, in order to develop capacities to deliver the project in the most effective way.
Strengthen communication and collaboration with partners at all levels to ensure ownership and sustainability of the programme.
2. Monitoring, Evaluation, Accountability and Learning / Research
Contribute to baseline studies, formative assessments, mid-term evaluations, final evaluations and other research studies as well as learning events as part of annual DIPs.
In collaboration with MEAL unit, develop process, output and outcome level Quality Benchmarks and regularly review progress on indicators/achievement of targets
Discuss monitoring findings during program coordination/review meetings, review MEAL reports to highlight key project strengths and areas of improvement, and use learning from monitoring reports for project planning and implementation.
Contribute to programmatic inputs for the development of the ToRs of evaluations/baseline studies which include background information and scope of work and proposed methodology.
3. Save the Children representation
Regularly coordinate and collaborate with other SC sector teams to strengthen programming and impact for children.
Engage the donor and Tanzania government officials at all required levels as required to ensure Save the Children is considered a preferred and active partner on Economic and Fiscal Governance issues in Tanzania.
5. Child Safeguarding Responsibilities
Ensure partners in fully understand the provisions of the Child Safeguarding Policy and its three complementary policies (Child Participation, Local Procedures and Reporting Abuse).
Ensure the conduct of partners is in accordance with the rules of the Child Safeguarding policy in their personal and professional lives, which includes reporting suspicions of child abuse.
Ensure that Save the Children’s EFG Project work in (both direct implementation and through partners) is not putting children at risk (or further risk); this means constantly scrutinizing work through a child safeguarding lens and talking to children and other stakeholders to identify about possible design/implementation flaws.
Promote the message of child safeguarding to colleagues in other organizations and government ministries, children themselves and beneficiary families and community members in general.
Be vigilant about observing possible child abuse/harm in their personal and professional lives.
Ensure that all beneficiaries of our project are receiving on-going, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
SKILLS AND BEHAVIOURS (our Values in Practice)
COMPETENCIES AND SKILLS
Thinking
Problem Solving and Decision Making
Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
Leading Edge
Identifies and addresses root causes of Long-term problems facing the organisation.
Brings in external perspective to ensure strategic decision making remains relevant and future focused.
Provides a strategic framework to support decision making across the organisation.
Explores and analyses external trends and their potential impact on strategic choices.
Takes calculated risks and has the courage to stand by decisions despite resistance.
Engaging
Networking
Builds and uses sustainable relationships and networks to support the work of Save the Children.
Leading Edge
Role models transparency and openness when engaging with others.
Drives external networks and partnerships in the sector and beyond.
Aligns and builds networks and alliances to reflect global shifts and opportunities.
Gathers intelligence from external networks to influence the medium and longer term impact of our work with children.
QUALIFICATIONS AND EXPERIENCE
Bachelor Degree in Social Sciences or Law.
Understanding of Tanzania Economic and Fiscal Policy processes such as the budgeting process at local government level
At least 3 years of relevant working experience with right-based issues; preferably children’s rights within civil society sector
Knowledge in conducting researches and budget analysis on basic services for children such as health and nutrition, education and protection.
Experience in building relationships, fostering interagency coordination and experience of representing an organisation to external parties.
Excellent written and spoken English and Kiswahili, including excellent written and verbal communication skills.
Experience in advocacy, lobbying and training around children’s rights
Experience to work with Local Government Authorities
Job description:
Find out more about this role by downloading the job description here Job description
1. Programme management responsibilities
Ensure that programme approaches, objectives and goals are well understood and implemented by Save the Children project staff as well as partners in accordance with priorities set out in the Tanzania Country Office’s EFG Project strategies and that project information is accurately and promptly communicated with partners.
Develop Detailed Implementation Plans (DIP), procurement plans and phased financial forecasts in consultation with the Project Coordinator
Ensure that all planned activities and related expenditures are on track with recorded DIP in strict compliance with the agreed budget lines and Save the Children’s financial regulations and reviewed on a monthly basis
Develop quality, monthly, quarterly and other reports to be submitted in accordance with agreed donor’s/members schedules.
Coordinate and conduct trainings with partners, others stakeholders and children on various economic and fiscal governance topics as per set out in Key Result Areas above as well as child safeguarding, in order to develop capacities to deliver the project in the most effective way.
Strengthen communication and collaboration with partners at all levels to ensure ownership and sustainability of the programme.
2. Monitoring, Evaluation, Accountability and Learning / Research
Contribute to baseline studies, formative assessments, mid-term evaluations, final evaluations and other research studies as well as learning events as part of annual DIPs.
In collaboration with MEAL unit, develop process, output and outcome level Quality Benchmarks and regularly review progress on indicators/achievement of targets
Discuss monitoring findings during program coordination/review meetings, review MEAL reports to highlight key project strengths and areas of improvement, and use learning from monitoring reports for project planning and implementation.
Contribute to programmatic inputs for the development of the ToRs of evaluations/baseline studies which include background information and scope of work and proposed methodology.
3. Save the Children representation
Regularly coordinate and collaborate with other SC sector teams to strengthen programming and impact for children.
Engage the donor and Tanzania government officials at all required levels as required to ensure Save the Children is considered a preferred and active partner on Economic and Fiscal Governance issues in Tanzania.
5. Child Safeguarding Responsibilities
Ensure partners in fully understand the provisions of the Child Safeguarding Policy and its three complementary policies (Child Participation, Local Procedures and Reporting Abuse).
Ensure the conduct of partners is in accordance with the rules of the Child Safeguarding policy in their personal and professional lives, which includes reporting suspicions of child abuse.
Ensure that Save the Children’s EFG Project work in (both direct implementation and through partners) is not putting children at risk (or further risk); this means constantly scrutinizing work through a child safeguarding lens and talking to children and other stakeholders to identify about possible design/implementation flaws.
Promote the message of child safeguarding to colleagues in other organizations and government ministries, children themselves and beneficiary families and community members in general.
Be vigilant about observing possible child abuse/harm in their personal and professional lives.
Ensure that all beneficiaries of our project are receiving on-going, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
SKILLS AND BEHAVIOURS (our Values in Practice)
COMPETENCIES AND SKILLS
Thinking
Problem Solving and Decision Making
Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
Leading Edge
Identifies and addresses root causes of Long-term problems facing the organisation.
Brings in external perspective to ensure strategic decision making remains relevant and future focused.
Provides a strategic framework to support decision making across the organisation.
Explores and analyses external trends and their potential impact on strategic choices.
Takes calculated risks and has the courage to stand by decisions despite resistance.
Engaging
Networking
Builds and uses sustainable relationships and networks to support the work of Save the Children.
Leading Edge
Role models transparency and openness when engaging with others.
Drives external networks and partnerships in the sector and beyond.
Aligns and builds networks and alliances to reflect global shifts and opportunities.
Gathers intelligence from external networks to influence the medium and longer term impact of our work with children.
QUALIFICATIONS AND EXPERIENCE
Bachelor Degree in Social Sciences or Law.
Understanding of Tanzania Economic and Fiscal Policy processes such as the budgeting process at local government level
At least 3 years of relevant working experience with right-based issues; preferably children’s rights within civil society sector
Knowledge in conducting researches and budget analysis on basic services for children such as health and nutrition, education and protection.
Experience in building relationships, fostering interagency coordination and experience of representing an organisation to external parties.
Excellent written and spoken English and Kiswahili, including excellent written and verbal communication skills.
Experience in advocacy, lobbying and training around children’s rights
Experience to work with Local Government Authorities
Job description:
Find out more about this role by downloading the job description here Job description
