M&E Data Analyst
The National Council of People Living with HIV (NACOPHA) is a nonprofit
organization dedicated to have a nation whereby People Living with HIV
live a quality life and enjoy all Basic Human Rights.
NACOPHA is seeking to employ an M&E /Data analyst for its ongoing
programs to be based in Dar es Salaam with frequent in country travels.
Overall purpose: Responsible to provide leadership to NACOPHA in terms
of monitoring & evaluation with a particular focus on the use of
scientifically sound methods of impact evaluation. He / She will be
responsible for the implementation of the Monitoring and Evaluation
(M&E) framework for the organization’s projects and contribute to
the design and implementation of related core M&E research and
development activities of NACOPHA. He /She wil develop approaches and
tools based on clear impact pathways, theories of change, outcomes, and
indicators of progress. He/ She will work to ensure that proper
monitoring and evaluation is carried out at outcome level and for
ensuring that projects at NACOPHA maintain their strategic vision and
that al activities result in the achievement of intended outputs in a
cost effective and timely manner. In addition, the M&E/Data Analyst
will build the capacity of project staff in monitoring and evaluation
and specifically how to demonstrate impact. He /She will assist Project
Managers in preparing quarterly/annual reports on project progress and
will monitor the overall progress of NACOPHAs projects in achieving
outcomes including success stories documentary.
DUTIES & RESPONSIBILITIES
- Operationalize the M&E framework designed for NACOPHA programs including and not limited to: designing program M&E tools for data collection, verification, and management and reporting as well as data audits;
- Contribute to the development, design and planning of projects so that-projects have a clear and feasible strategy towards impact that is in line with NACOPHA’s mission and strategy, and include cleaiy defined measurable indicators of outputs, outcomes and impact
- Contribute to outcome- and evidence-based strategic decision-making at NACOPHA and promote a culture of evidence-based learning and adaptation,
- Assist Program Managers and zone coordinators to develop systematic and realistic monitoring plans that capture quantitative and qualitative data to report on project performance indicators;
- Conduct capacity assessments on existing monitoring and evaluation system of NACOPHA.
- Lead the design and implementation of ex-post and ex-ante evaluations of NACOPHAs technologies and interventions using robust methods of impact evaluation
- Monitor and evaluate overall progress on achievement of results as well as the sustainability of the project results and report periodicaly to management team
- Participate in multidisciplinary teams to develop, implement and evaluate strategic management plans to improve NACOPHA programming effectiveness.
- Build capacity of local communities, partners and staff on the logical framework, data management, data analysis and results-oriented programming, monitoring and evaluation methods and principles and report writing techniques and requirements for relevant donors to ensure compliance.
- In liaison with Program Managers and zone coordinators, organize and coordinate lessons learnt, workshops / review of program work plans with partners and other stakeholders;
- Suggest strategies to the Project Management for improving the efficiency and effectiveness of projects by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate them;
- Participate in annual project reviews and planning workshops and assist Project Managers in preparing relevant reports.
- Develop and maintain a system for archiving M&E guidelines, tools, data files, analysis files, reports and presentations for program activities undertaken
- Develop program and operational reporting templates that facilitate the acquisition and aggregation of information in programs, including input for impact related success stories;
- Assist in gathering, summarizing and disseminating relevant technical updates on program planning monitoring, evaluation and operations research within the project;
- Coordinate mid-term reviews and evaluation of program activities and ensure proper documentation of innovative approaches and best practices for dissemination and sharing experiences to promote repeat applications or scaling-up in different community settings;
- Perform any other duties as assigned by the supervisor
- Proven ICT skills, especially in the development of MIS software using database software;
- Strong training & facilitation skills;
- Ability to initiate and manage change and to recognize and adjust to rapidly changing conditions;
- Strong communication and presentation skills including ability to write reports;
- Proficiency in computer applications such as Microsoft Word, Excel, Access, PowerPoint and Outlook express including financial and statistical packages;
- High level interpersonal and cross-cultural skills including ability to build alliances and collaborative relationships with sensitivity to diversity;
- Ability to maintain high standards of integrity; establish straightforward, productive relationships;
- Must have strong quantitative/qualitative and analytical skills, verbal skills and ability to communicate technical information clearly and effectively to both technical and non-technical colleagues; and
- Ability to treat individuals with fairness and respect, demonstrating sensitivity for ethnic, cultural and gender differences.
- Proficiency in English and Kiswahili languages
- Graduate Degree in Statistics, Health Economics, Business Administration or any other related field with five to ten (5-10) years relevant experience in monitoring and evaluation and expertise in analyzing data using statistical software packages. Post graduate is an added advantage
Only shortlisted applicant will be contacted. NACOPHA does not use agents or require any form of payment in the recruitment process.
NACOPHA is proud to be an EEO employer.
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Principal Finance & Accounting
The National Council of the People Living with HIV (NACOPHA) is a nonprofit organization dedicated to have a nation whereby People Living with HIV live a quality Life and enjoy all Basic Human Rights.
NACOPHA is seeking a candidate for principal finance/account position for its ongoing programs to be based in Dar es Salaam with some in country travels.
Position Summary: The Principal Finance & Accounting person is responsible for preparing financial reports and maintaining records of assets, liabilities, revenue and expenditure, payments and other financial activities. S/He conducts regular checks of the internal controls, leads the preparation of the monthly accounts closure of the operation, and ensures that disbursements are in accordance with the budget and the NACOPHA’s and/or donors Financial rules and regulations.
Functional Relationship: Develop and maintain effective, collaborative relationships with (internally-within the post) the Executive Director, Head of operations, Administration and HR; Head of Programs and All Official Staff of the NACOPHA; External (outside Post)-Vendors/Contractors, Donors, and partners/stakeholders.
Roles and Responsibilities: Finance and Accounting
General accounting tasks, including reconciling and maintaining balance sheet accounts and general ledger operations, preparing journal entries, preparing monthly closing and financial reports, preparing account/bank reconciliations;
Perform finance analysis, reporting and management tasks;
Oversee the validation of transactions and verification of their overall impact on the general accounts:
Lay down and validate the accounting systems and tools;
Review financial paperwork and procedures, provide recommendations and make necessary changes;
Ensure all expenses are within assigned project budget and verify the completeness of all required supporting documentation for all payments vouchers;
Prepare payments, bank transfers and do the bank transactions
Produce periodic financial reports and other financial documents for the management of the NACOPHA programs in accordance with the prevailing NACOPHA and/or Donor policies and procedures;
Prepare financial reports for donor(s);
Ensure timely and accurate monthly and year end (Fiscal year) closure of accounts, including bank reconciliation, and submit reports to the Chief Executive Officer as per prescribed deadlines;
Prepare invoice to the projects for services and cost share
Ensure account receivables and payables activities are performed accurately and timely;
Settle amounts due, or recover outstanding receivables;
Identify and resolve invoicing issues, accounting discrepancies and other financial related issues;
Assist in designing, implementing, and maintaining audit-compliant internal financial controls;
Prepare and coordinate financial audit;
Ensure timely and effective follow up to audit observations and recommendations;
Timely update the Chief Executive Officer on financial status of the organization;
Protect NACOPHA assets through maintenance of asset register, internal control and audit procedures;
Prepare staff payroll administrations, including fringe benefit computations.
Assist the Grant Officer/Programme Officer in reviewing budget proposals of grantees and sub-contractors
Ensure proper and complete documentation and filing for easy retrieval of all accounting related documents;
Identify and provide feedback and suggestions to management related to improvements to the NACOPHA’s policies, procedures, processes and financial systems and related programs;
Track benefit accumulation for the NACOPHA staff and produce monthly summary;
In collaboration with the Head of Operations, Administrative and HR, implement the NACOPHA’s procurement of goods and services in accordance with the prevailing policies and procedures, obtain written requests for quotations, tracking items ordered, and maintain inventory control and contract tracking system; and
Perform other duties as assigned by the Chief Executive Officer and the Direct Supervisor.
Person Specifications:
Education and Experience
Professional Final Stage, a Bachelor degree in Accounting/Finance or equivalent with minimum of 5 years’ relevant work experience. A postgraduate degree is an added advantage.
Work experience from reputable accounting/auditing firms, international organizations or donor organizations
Qualifications and Technical Skill
Ability to prepare and maintain the full set of accounts
Knowledge and hands on experience with QuickBooks, Not for Profit Accounting Software
Fluency in oral and written English
Proficient in Microsoft office
Desirable
Knowledge of local and international donor agency requirements and regulations
Personal Qualities
High level attention to detail and accuracy
Ability to follow through on tasks
Flexible, creative, responsive, able to take initiative, open to learning
Reliable
Able to work within systems and procedures, work effectively in a small team environment involving the sharing of information and at times sharing workloads;
Able to analyze and integrate potentially conflicting numerical, verbal and other data from a number of sources;
Willing to demonstrate, apply and share expert technical knowledge across the organization;
Able to work independently and multi-task and meet deadlines.
High level of professional ethics and integrity
To apply:
Email application cover letter, CV with referees contacts and copies of certificates to nacopha@nacopha.or.tz by 14th May 2019.
Applicants must include the POSITION TITLE in the subject line of the email. Indicate expected salary/monthly lump sum.
Only shortlisted/selected applicant will be contacted. NACOPHA does not use agents or require any form of payment in the recruitment process.
NACOPHA is proud to be an EEO employer.
