Position: Business Support Assistant
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
STANDARD MINIMUM QUALIFICATIONS
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
STANDARD MINIMUM QUALIFICATIONS
- A first university degree obtained from a recognised education institution in Information Technology or Computer Science or any IT related field;
- A minimum of 3 years’ experience supporting IT applications, LANs and WANs is required
- Fluency in both oral and written communication in English.
- Previous experience in supporting small IT offices and IT personnel will be an added advantage.
- Professional certification e.g. CCNA, MCSE are an added advantage
- Knowledge and experience of the area context (Arua, Gulu, Mbarara), knowledge of local language is an added advantage
Knowledge & Skills:
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.
Language: General Service (Headquarters): Fluency (level C) in English
language. Fluency (level C) or intermediate knowledge (level B) of
another official language may be required depending on the location of
the post or area of responsibility.
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
- Maintain inventory of material and/or database of information, such as, computer related equipment, communications equipment, training material, etc;
- Maintain logs or archives of information, such as computer related logs, trouble tickets, directories, registries, data warehouses, reports, etc;
- Assist in the deployment/dissemination of standard material, such as, computer hardware and/or software, applications, programs, directories, telephony, database content, training material, etc;
- Assist in the maintenance of systems and equipment by carrying out routine tasks, such as backing up data, monitoring network and systems, servers and peripherals, running systems diagnostics, patch management and system optimization, removing viruses and bad data, ensuring that the generators are regularly serviced;
- Ensure compliance with corporate standards of deployed software on field staff computers
- Administer user access to systems and databases, monitor system and application usage;
- Assist in resolution of IT equipment, telecommunications and power problems at the field office by responding to queries, identifying and troubleshooting issues and where necessary forwarding unresolved issues to the appropriate person;
- Plan and supervise monthly food and cash distributions ensuring that appropriate IT systems and personnel are deployed to support the transfers;
- Maintain electronic documents, statistical databases and IT systems;
- Provide data analytics expertise, help colleagues to extract, analyze and report on information from various data sources in the field offices;
- Assist in training and support of users of technology and systems, such as beneficiary biometric verification, audio/videoconferences, meetings, databases, registries, LAN and WAN networks, etc;
- Perform other related duties as assigned.
Purpose
• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
DEADLINE FOR APPLICATIONS: Thursday 03rd January 2019
.
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
