Transporter Payments Administrator - 2 Positions at Kilombero Sugar
Job Purpose
The successful candidate will be responsible for supporting the
implementation of the Outbound Logistics Way and related standards to
optimise Outbound Logistics services.
Recommended:
Specific Duties and Responsibilities
- Support embedding of best practices, minimum standards, policies, processes, tools, technology and enablers through the Outbound Logistics and Sales Way and capability development strategy
- Reconcile PODs and update daily into SAP to ensure no delays in transporter payments
- Check and reconcile supplier statements / invoices / accompanying documentation against the rates schedule, service and performance, and confirm payments due
- Flag and escalate any discrepancies on PODs / invoices / statements
- Generate online PR requisitions and PR when the initial payment process begins, and submit invoices timeously to Finance
- Follow up with Finance on payments completed to ensure compliance with payment agreements and maintain supplier relationships and service
- Identify and implement opportunities for improvement in Order to Cash processes and customer service delivery
- Promote and adhere to Kilombero’s procedures, policies and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).
Job Qualification and Experience
- Bachelors degree or Diploma in Business Administration, Finance or equivalent
- 2-3 years’ experience in a finance administrative role, with experience in creditors / debtors and the ability to perform financial reconciliations preferable
- Knowledge of accounting packages
- Strong numeric ability with attention to detail and accuracy; ability to use Excel and Transport Management Systems; communication skills; methodical with good time management
Terms of Service: The successful candidate will be engaged on a Permanent contract.
All interested candidates, who meet the above requirements, please apply for the position on or before 16th March 2025. Only shortlisted candidates will be contacted.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
Logistics Planner at Kilombero Sugar Company Limited
Job Purpose
The successful candidate will be responsible for supporting the
implementation of Kilombero Logistics Ways and related standards to
optimise Outbound Logistics operations of Country.
Specific Duties and Responsibilities
- Support embedding of best practices, minimum standards, policies, processes, tools, technology and enablers through the Logistics Way and capability development strategy
- Analyse and draw insights / planning data from SAP S4 other data sources (e.g. Sales Orders, Transfer Orders, Stock in Transit from Regional Contracts and Monthly Shipping Plans)
- Contribute to planning on all transport & logistics systems to meet long term plans, ensure continuity/efficiency
- Optimize the use of logistics assets (equipment, materials, people), to effectively plan the outbound logistics execution
- Liaise with Warehouse Manager and Customer Service Centre to determine total daily and weekly volumes to be delivered from the mill to selected delivery points, be it depots, inland container depot, or to customer
- Plan for daily uplifts according to stock keeping unit (SKU) and storage / delivery destination
- Review and adjust the plan based on changing constraints to ensure that the targets are achieved
- Create transfer orders in the system after receiving the replenishment plan for the Weekly movement to enable sugar to be transferred from the mill to in-country or off-country DC’s
- Source and manage transporters, update SO or TO with transporters’ information
- Generate and manage the tracking system of all sugar moved from the source warehouse to the destination warehouses
- Manage vehicles in transit and flag vehicles which are overdue
- Confirm space at receiving site for TO stock, clearing and transport teams for the implementation of the plan (and follow up on progress)
- Create PR for transport lane, shipping lines, road freight, boarder clearing for ATL completion
- Liaise with warehouses regarding sugar availability / quality
- Drive benchmarking and continuous improvement analysis to flag gaps and optimise value in function
- Promote and adhere to Kilombero procedures, policies and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).
Job Qualification and Experience
- Bachelor’s degree or Advanced Diploma in Logistics or Transport Management
- 3 years’ experience in transport and logistics within an FMCG environment, including logistics planning, routing and scheduling and reverse logistics, with a focus on transportation and exposure to warehousing.
- Well-developed planning skills; sound verbal and written communication; knowledge of Transport Management systems and proficient in Excel; problem solving ability; customer centric, while still having a cost-conscious focus.
- Knowledge of Sales and Distribution systems is an added advantage
- Exports planning requires experience in shipping / clearing / forwarding
Terms of Service: The successful candidate will be engaged on a Permanent contract.
All interested candidates, who meet the above requirements, please apply for the position on or before 17th March 2025. Only shortlisted candidates will be contacted.
Read Also:
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
Electrical and Instrumentation Draughtsman at Kilombero Sugar
Job Purpose
The successful candidate will be responsible for Create, store, update
and control electrical and instrumentation drawings on all factory and
estate equipment.
Specific Duties and Responsibilities
- Ensures drawings required for new installations are available on time
- Ensure modifications to the site equipment is updated in the drawing and recorded
- Close relationship and communication with operation team and maintenance to enable timely availability of E&I drawings whenever they are required
- Clear communication with other maintenance partner (maintenance planner, mechanical, instrument, electrical and operations) personnel to ensure maximum plant availability
- Adhere to maintenance best practices as per Illovo IAMP practices
- Proper control (handling, maintaining and calibration) of drawing tools and equipment
- Adhere to Illovo safety standards.
- Adhere to Illovo values (Accountability, empowerment, integrity, commitment and inclusiveness)
Job Qualification and Experience
- Diploma in Electrical Engineering, Electronic engineering or equivalent
- Minimum 2 years of experience in industrial drawing design and drafting.
Terms of Service: The successful candidate will be engaged on a Permanent Contract.
All interested candidates, who meet the above requirements should apply for the position on or before 13th March 2025.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
Production Foreman Bulk Storage Facility at Kilombero Sugar
Job Purpose
The successful candidate will be responsible for Manage Bulk Storage
Facility (BSF) shift team to ensure production targets are met in a safe
and efficient manner compliant to all food safety requirements.
Specific Duties and Responsibilities
- Plan and supervise the daily work and performance of each employee on assigned shift, organize schedules, and assign work activity to achieve team and company objectives safely
- Together with the teams, achieve shift, daily, weekly, and monthly performance targets for respective area by ensuring that tasks are prioritized and planned in a logical, systematic and cost-effective way to optimize profitability
- Develop budget for BSF with Factory Head, finance business partner, optimization/ COE and manage costs effectively
- Identify areas where packing performance and quality management can be improved and manage the implementation of systems and processes to make improvements
- Ensure all BSF operations adhere to Food safety systems and quality management systems as required
- Ensure continuous improvement by implementing functional best practices and conducting physical inspections
- Ensure compliance with minimum operating standards
- Ensure technical reporting in compliance with company policy and procedure
- Manage product and packaging material requirements as per S&OP requirements
- Identify and monitor KPIs to track performance and flag any issues
- Promote and adhere to Illovo’s procedures, policies and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC)
Job Qualification and Experience
- Minimum: Bachelor’s degree
- 3+ years post in Production or Warehousing environment in the sugar industry or FMCG equivalent
- 2+ years Supervisory experience
- Completed necessary training modules for area of responsibility e.g. Foreman Training Programme at the Illovo Technical Academy
Terms of Service: The successful candidate will be engaged on a Permanent Contract.
All interested candidates, who meet the above requirements should apply for the position on or before 13th March 2025.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
Results Delivery Office Manager (Re-advertised) at Kilombero Sugar
Job Purpose
The successful candidate will act as manager of the Results Delivery
Office for the delivery of the Business portfolio and provide support to
initiative leads in the development and execution of their plans.
Specific Duties and Responsibilities
- Change Management expert that ensures continuous improvement through effective change management according to the company requirement.
- Main interface between RDO and workstreams – accountable for ensuring delivery on project/programme performance, including value, costs, risks and dependencies.
- Complete analysis / coaching support for workstreams – interpret data, identify potential issues and present this in a way that facilitates effective decision making.
- Provide expertise into development of business cases related back to the P&L across the whole business.
- Prepare and distribute consolidated project data for RDO and Steer Cos.
- Engage with the project teams to gain the understanding of and to collect and collate the required information to produce the dashboards, metrics and reports.
- Close co-ordination with finance teams in all functions to ensure PIP and Must Win Battles financials are controlled right through our ERP, budgeting to the bottom line.
- Ensure delivery of the programme plan as required using reports from initiative leads and the outcomes of project.
- Build and maintain a central repository of project folders, documents, templates and knowledge to create a sustainable online library of re-useable data to help inform future developments and support initiative leads.
- Work with initiative leads to develop and maintain the six key requirements for success.
- Organise workshops to identify areas of improvement for initiative and projects.
- Develop taxonomy integrating all functional improvements scopes of work to Must Win Battles
- Be conversant with the financial discipline required to manage projects and able to assist in budget tracking.
- Project/programme planning-support, best practice sharing and adoption and ensure the development of a well-structured and governed plan
Job Qualification and Experience
- Bachelor’s degree in Industrial Psychology, Commerce or equivalent
- At least five (5) years’ experience and knowledge of Organisational Effectiveness / Change Management, with a track record of successful change initiatives
- Extensive knowledge of performance improvement programmes.
- Proven experience of change management and its application within project management.
- Broad experience of programme management including identification of opportunities as well as risks.
- Ability to establish pragmatic value adding governance programmes.
- Ability/credibility to influence at the most senior levels as well as work across a range of cultures & work levels.
- Business focus and understanding, as well as operational credibility.
- Ability to build relationships, partner with our businesses and have a track record in delivery.
- Project management capability expert.
- Skilled in MS 365 Office suite, Power App and Power BI
Terms of Service: The successful candidate will be engaged on a Permanent Contract.
All interested candidates who meet the above requirements, please apply for the position on or before 7th March 2025. Only shortlisted candidates will be contacted.
Read Also:
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
Job Purpose
The successful candidate will be responsible for supporting the
implementation of the Outbound Logistics and Sales Ways and related
standards to optimize the Order to Cash process.
Specific Duties and Responsibilities
- Support embedding of best practices, minimum standards, policies, processes, tools, technology and enablers through the Outbound Logistics and Sales Way and capability development strategy
- Provide information to new customers on queries and applications, and co-ordinate the customer application and approval process
- Process customer orders on the nominated order date (NOD) through adherence to the procedure, and working closely with Sales, Finance and Logistics (Planning and Execution) to ensure effective order delivery on the nominate delivery date (NDD)
- Flag issues regarding inventory or customer account status to the relevant functions for action to expedite orders
- Proactively canvas and influence orders to optimize delivery loads, increase sales and maximize revenue options
- Create stock transfer orders for DC replenishment in the system, (if required and in the absence of a Logistics Planner, or as required by the Warehouse Manager)
- Identify and implement opportunities for improvement in Order to Cash processes and customer service delivery
- Promote and adhere to Kilombero’s procedures, policies and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).
Job Qualification and Experience
- Bachelor’s degree or Diploma in Business, Logistics or Supply Chain Management
- 1-2 years’ experience in a customer service environment, with knowledge of the Outbound Logistics process and the FMCG customer environment
- Strong customer centric orientation; professionalism with good communication skills, and the ability to influence both customers and internal functions, attention to detail and good administrative skills
- ERP and Excel understanding would be an added advantage
Terms of Service: The successful candidate will be engaged on a Permanent contract.
All interested candidates, who meet the above requirements, please apply for the position on or before 16th March 2025. Only shortlisted candidates will be contacted.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
SHERQ Officer at Kilombero Sugar
Job Purpose
The successful candidate will be responsible for supporting the site /
functional area to effectively implement, comply with and monitor SHERQ
and Food Safety standards and processes through coaching, guidance, and
communication with all relevant stakeholders.
Specific Duties and Responsibilities
- Co-ordinate and facilitate SHERQ and Food Safety risk assessments, and work with operations to develop best mitigation plans.
- Coach and guideline management in the assessment, management, and continuous improvement of SHERQ and Food Safety performance.
- Facilitate SHERQ and Food Safety investigations and coordinate the verification of closeout actions.
- Facilitate the closeout of audit findings.
- Create SHERQ awareness using various fit for purpose media (e.g. toolbox talks, noticeboards, electronic media).
- Develop SHERQ capability in contractors and seasonal, through facilitation of safety induction training / design material.
- Manage SHERQ induction processes, through effective planning, facilitation, and co-ordination.
- Conduct inspections and internal audits to oversee and ensure the adherence to legislative and IIRMS requirements.
- Maintain the IIRMS and external assurance systems through creating and updating procedures, communicating changes to procedures and auditing compliance.
- Implement and drive the implementation of SHERQ programmers and plans specific to area of responsibility (e.g. water usage plan).
- Develop monitoring schedules to ensure compliance with statutory requirements for safety, environment, Food Safety and occupational health.
- Test and validate inputs into the ABF Annual HSE reporting process to reduce likelihood of findings.
- Compile SHERQ management reports.
- Coordinate effective testing of emergency response protocols.
- Track SHERQ inspections in CMMS (e.g. MAXIMO) and facilitate effective closeout.
- Ensure effective SHE and Food Safety committee meetings are conducted to schedule through setting up the programmed, attending meetings and making necessary changes to IIIRMS a result.
- Create awareness of safety in communities who live and use the estate (e.g. Schools, villages in the boundary) through developing and delivering pamphlets, talks etc.
- Promote an adhere to Illovo’s procedures, policies and guidelines, including, without limitation, those relating to SHERQ, Competition Law an Anti-Bribery and Corruption (ABC)
Job Qualification and Experience
- Bachelor’s degree in Safety, Quality Management, Risk Management or equivalent
- SAMTRAC/ NEBOSH qualification; ISO 9000 / 22 000 Lead Auditor qualification is an advantage
- 2-3 years’ experience in an operational environment (Factory / Agriculture), working in a health and safety role
- Training in First Aid and Fire Prevention is an added advantage.
- Knowledge of relevant SHERQ Legislation and Regulatory requirements.
- Report writing skills; ability to coach and facilitate learning; skills in MS Office
Terms of Service: The successful candidate will be engaged on Two (2) Years Fixed Term Contract.
All interested candidates, who meet the above requirements, please apply for the position on or before 9th March 2025. Only shortlisted candidates will be contacted.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
HSE Manager (K3. 1 Project) at Kilombero Sugar
Job Purpose
Ensure that the Project EPC Contractor is supported and monitored to
effectively comply with IDTL HSE standards and processes for the safe
execution of the Project as well as Support the Project Site Execution
Manager and Owners and team to ensure IDTL HSE standards are being
adhered to during the execution of the project
Specific Duties and Responsibilities
- Frequently engage with Contractor HSE representatives and ensure satisfactory risk assessments have been undertaken.
- Specifically monitor Contractor’s site behaviour and compliance with the cardinal rules which deal specifically with the high-risk activities and use of appropriate PPE for all activities on the site.
- Engage directly with IDTL Project Team Management to effectively ensure corrective measures are swiftly implemented to ensure site HSE compliance and minimize all risks for incidents and accidents across the project site/s and activities.
- Influence and guide Contractors HSE Site Manager in matters of assessment, management and continuous improvement related to HSE performance.
- Understand the Tanzania OSHA requirements applicable to a large project and ensure and assist Contractor HSE Site Manager to enforce compliance.
- Conduct inspections and internal audits to oversee and ensure the adherence to legislative and KSCL Safety Management System Illovo Integrated Risk Management System (IIRMS) requirements.
- Maintain the KSCL Safety Management System Illovo Integrated Risk Management System (IIRMS) and external assurance systems through creating and updating procedures, communicating changes to procedures and auditing compliance.
- Ensure HSE is embedded into Operational Readiness program
- Assist with the co-ordination of effective testing of emergency response protocols.
- Promote and adhere to the Project Charter, policies and guidelines including without limitation those relating to HSE , Competition Law and Anti Bribery and Corruption(ABC)
Job Qualification and Experience.
- Bachelor Degree in Safety, Health Engineering or related discipline.
- SAMTRAC/NEBOSH qualification; ISO 9001/45001/14001 will be and added advantage.
- At least 8 years experience in a s SHERQ Management role.
- Excellent communication skills at Senior Management level.
- Report writing skills and MS Office proficiency.
- Full understanding of Tanzania OSHA requirements.
Read Also:
Terms of Service: The successful candidate will be engaged on a Fixed Term Contract (2 years).
All interested candidates, who meet the above requirements, should apply for the position on or before 07th March 2025. Only shortlisted candidates will be contacted.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
