Project Services Specialist K3.1 Project at Kilombero Sugar
Job Purpose
Ensure all project activities within the Project Streams are delivered
on time, in full, and on budget, Ensure the Project Site Execution
Manager(PSEM) is aware of Execution schedule excursions, Contribute and
support them to deliver a successful project execution outcome as well
as Co-ordinate and drive all contract administration planning and
engineering review initiatives pertaining to the Engineering,
Procurement and Construction (EPC) Contractor in delivering a successful
project in accordance with the Contract and Employers Requirements.
Recommended:
Specific Duties and Responsibilities
- Develop and agree with the EPC Contractor the engineering review processes and procedures for the project, ensuring efficient and accurate outcomes and decisions.
- Identify the Employer appropriate resources(s) and manage the interface of information flow efficiently back to the EPC Contractor, record all feedback
- Develop and agree with the EPC Contractor the format detail of the Progamme Schedule, project progress and develop reports to feedback to the PSEM and Project Director
- Ensure no basis for an EPC Extension of Time or Variation in cost claim due to engagement processes & decisions
- Fully understand the execution programme status, risk and variances
- Implement planning and scheduling tools and review processes within the Employers Team
- Tracks and monitor all witness and hold point activities identified in conjunction with the Project Site Execution Manager(PSEM) and ensure all resources are timeously mobilised
- Co-ordinate and consolidate inputs and provide concise feedback to relevant stakeholders
- Co-ordinate verified changes to the project scope, schedule and costs
- Co-ordinate 3rd party milestone approval process to meet payment schedules,. Duties, levies and penalties early warning payment to Finance to avoid and extension of time claimed if delayed
- Understand the EPC contract responsibilities, accountabilities and contractual obligations are transparent, fully understood and communicated to all stakeholders
- Ensure contractual written documents are reviewed by Legal Counsel prior to submission to the Contractor, all contractual notices received are timeously escalated for action
Job Qualification and Experience
- Degree in an Engineering field or Project Management.
- 5+ years experience in a heavy Engineering/Manufacturing environment.
- Large-scale EPC project management and process implementation experience.
- Proven proficiency with MS Project, AutoCad and Microsoft Office tools.
- Ability to work in a pressured deadline driven environment.
- Ability to work in a culturally diverse environment.
Terms of Service: The successful candidate will be engaged on a Fixed Term Contract.
All interested candidates, who meet the above requirements, should apply for the position on or before 01st March 2025. Only shortlisted candidates will be contacted.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
Major Capital Project Administration Controller K3.1 Project at Kilombero Sugar
Job Purpose
Ensure effective project governance through implementing and maintaining
an effective financial control environment, establish and manage cost
and forecast schedules for effective and accurate cost management as
well as partner with the Project Finance Manager by providing high
quality, accurate, timely, and compliant financial information for
project reporting and decision making.
Specific Duties and Responsibilities
- Support the Project Finance Manager and Project Director in successfully delivering the project on time, within budget and scope.
- Implement and maintain the appropriate Governance tools and guidelines to support the project especially from a Finance, Procurement and Project point of view with regard to Procurement, expediting and payments;
- Generate project related purchase requisitions(PRs) as required and follow through on the conversion thereof to purchase orders(POs)
- Expedite POs to ensure these are delivered on time.
- Follow up on project expenditure where POs have not been placed or not required.
- Assist in facilitating and providing input for project related payments.
- Oversee the campsite administration related matters eg invoicing, and payments with regards to General Ledger and Project Budgets.
- Manage and maintain project related chart of accounts and ensure the accuracy of project related transactions and the allocation thereof.
- Maintain the project related budgets and routine reporting on project expenditure, budgets and provide insights into costs and trends.
- Effectively communicate or present reports to the project team.
- Provide support to the employers team in administration or financial matters.
- Track project assets, identify and arrange for the capitalisation of project assets and maintain a register of assets under financial limits.
- Promote and adhere to the Project Charter, policies and guidelines including without limitation those relating to SHERQ, Competition Law and Anti Bribery and Corruption(ABC)
Read Also:
Job Qualification and Experience
- Diploma in Accounting and/or Finance from recognised institution.
- Extensive administration experience in controlling and reporting on budgets
- Sound understanding of financial systems ie SAP, Experience with purchase requisition and order processes, vendor management, and payment processing
- Good Financial & business acumen, previous project experience is preferred with the ability to anticipate, interpret, and respond to changes impacting on functional area
- Excellent MS Office skills ie Word, Excel, and PowerPoint
Terms of Service: The successful candidate will be engaged on a Fixed Term Contract.
All interested candidates, who meet the above requirements, should apply for the position on or before 01st March 2025. Only shortlisted candidates will be contacted.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
How to Apply:
To submit your application, please follow the link provided below.
