Project Manager – Office Relocation, Regular Consultant Level III, Dar es Salaam CO.
DEADLINE FOR APPLICATIONS
3 February 2025-23:59-GMT+03:00 East Africa Time (Dar es Salaam)
WFP celebrates and embraces diversity. It is committed to the
principle of equal employment opportunity for all its employees and
encourages qualified candidates to apply irrespective of race, colour,
national origin, ethnic or social background, genetic information,
gender, gender identity and/or expression, sexual orientation, religion
or belief, HIV status or disability.
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ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
This position will be based in Dar Es Salaam, Tanzania. The
project manager will manage the office move of WFP Tanzania CO from the
current office to a new office at the UN Common Premises and any upgrade
works of the new office and re-instatement of the current office.
The project manager will be providing technical guidance to WFP
for the effective and efficient relocation of office from the current
office to UN Common Premises in Dar Es Salaam.
The project manager will also be required to provide support to
WFP in the technical, financial and administrative aspects of the
project, fields of work or operations with which the team is involved.
The role will involve undertaking assessments of works, quality
control, and review of contractor’s compliance with the design
requirements. To provide construction and engineering expertise and
contribute to the timely and efficient delivery of quality outputs. In
addition, the project manager, will guide identification of key risks
and drafting of a mitigation strategy to manage the identified risks.
Under the overall guidance and direct supervision of the Deputy Country Director, the Project Manager will be responsible for:
DELIVERABLES AT THE END OF THE CONTRACT:
Review and evaluate planned and ‘in progress’ office relocation and contribute towards the analysis of the project proposal and recommend solutions to enhance effective decision making before, during and after the office move.
Develop the planned budget, where necessary, to update the preliminary cost estimation for the set-up of the office and all costs related to the office move, including all furniture requirements.
Support Country Office and coordinate with Supply Chain and TEC unit with preparation of Scope of Works for procurement of furniture and equipment.
Coordinate with UNDSS and RBJ Security for preparation of final list of security equipment and work and support on procurement process.
Coordinate with all Country Office relevant units and HQ Engineering unit for the submission of CBF documentation.
Coordinate with all Country Office relevant units and HQ Facilities Management to finalize the business case and approval process.
Liaising with all Country Office relevant units, ensure a coordinated approach to the development and implementation of the preliminary space calculations.
Verify and apply best practices, standards and innovative technologies that comply with WFP standards and ensure the existence of facility certifications such as (national construction codes and standards, seismic and fire safety certification) including the implementation of Occupational Health and Safety Standards (OSH) recommended protocols.
Undertake site visits to the new office premises and conduct assessments according to the specifications.
Manage contractual matters including and interpretation of documents related to the office move.
Liaise with stakeholders both internal and external to the Country Office including other UN Agencies in the Country and the landlord.
Provide weekly reports to Country Office management with regards to the office relocation project.
Provide guidance and tools to assist the Country Office to manage the new office facility.
Provide a comprehensive facilities assessment package.
Align data between GEMS and ARCHIBUS systems for the new functional location.
Review administration SOPs (travel, fleet, and asset management) and align with recently established and implemented policies.
Oversee the disposal process of assets and inventories in accordance with WFP Asset Disposal policy.
Education: University degree in Business/Public Administration, Engineering, Real Estate or other relevant field relating to office management and administration.
Experience: A minimum of seven years of progressively responsible experience in Real Estate management.
Competencies:
Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; tailors’ language, tone, style, and format to match audience; demonstrates openness in sharing information and keeping people informed
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Language: Fluency in English language.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
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Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
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No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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How to Apply:
To submit your application, please follow the link provided below.
