New Jobs at U.S. Embassy

Community Liaison Office Administrative Assistant at U.S. Embassy

About
Announcement Number:
DaresSalaam-2024-053
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
Community Liaison Office Administrative Assistant (All Interested Candidates)
Open Period:
10/28/2024 – 11/11/2024

For USEFM – FP grade is 7. Actual FP salary authorized by Washington D.C.
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to review the Eight (8) Qualities of Overseas Employees before you apply.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary:

The U.S. Mission in Tanzania is seeking eligible and qualified applicants for the Community Liaison Office Administrative Assistant in the Community Liaison Office.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel
OCCASIONAL TRAVEL

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Duties
The incumbent assists the Community Liaison Office Coordinator(s) (CLO) in developing and maintaining key contacts and managing information that benefit the morale and welfare of the entire mission. Serves as a main point of contact for all CLO-organized activities within the Embassy, around the country and throughout the region. CLO Assistant will assist CLO in promoting and implementing cross-cultural activities, providing expert advice on Tanzanian culture and language to the mission staff and their family members, maintain CLO daily operations and yearly reports, and assist in all CLO trips and social functions.

Event Coordination 40%

The CLO Assistant aides the CLO(s) in development, implementation, and administration of all cultural and social activities hosted by the Community Liaison Office (Fall Newcomers’ Orientation, US Embassy Halloween Party, CLO trips, etc.) Acts as the liaison between the mission and members of the host government or cultural and social organizations participating in or hosting events for the benefit of our community. Assists the CLO in implementing and executing all events organized through the CLO, including researching and negotiating special offers, resolving potential problems and overseeing aspects of actual trips or functions. Attends and works major US Mission Dar community events.

Administration 30%

Maintains working relationship with all Embassy sections, the FSN Association, and other interest or community organizations within the Mission. Serves as liaison between CLO and GSO warehouse FSN staff for event support and with local vendors including printing houses, publishers, nurseries, travel agents, etc. for CLO-related activities.

Communication and Resource Management 20%

Works closely with CLO in information, media, and general office management. Prepares welcome packages for new officers and visitors, maintains check-in and briefing information for new officers, orders supplies, and processes vehicle and supplies requests. Helps design and distribute posters and flyers, and compiles and broadcasts announcements and newsletters.

Reporting and Data Management 10%

Manages regular reports mandated by offices such as Family Liaison Office (FLO), Overseas Briefing Center (OBC), and the Office of Overseas Schools (OOS). Updates procedures and helps collect data for yearly reports including, but not limited to: CLO Activity Report, Family Member Employment Report (FAMER), Overseas Childcare Report, Office of Overseas School Summary Report, and the Post Info To Go (PITG).

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Security certificate; and

Medical certificate

All selected candidates will be subject to a background investigation and a pre-employment medical exam.
Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and clearances/certifications or their candidacy may end.

Education Requirements:
Two years of College/University studies is required.

Please address this factor in your ERA application under Education.

Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:
Experience:

Minimum of two (2) years of experience in event planning and management is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Language:

Level IV (Fluent) Speaking/Reading/Writing English is required. Level IV (Fluent) Speaking/Reading/Writing Kiswahili is required. (This may be tested)

Please address this language requirement in your ERA application.

Job Knowledge:

Incumbent must have an in-depth knowledge of Tanzania and the local region—including history, culture, religions, and customs. A strong understanding or experience in customer service, travel, and/or event planning are required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Skills And Abilities:

Incumbent must be able to communicate effectively and efficiently with employees from all segments of the mission. The position requires daily contact with all levels of employees. Must be able to negotiate, problem-solve, and troubleshoot, often under time/pressure constraints. Must be able to multi-task and respond to urgent and important deadlines. Data mgt and strong organizational skills are crucial. Computer skills (Word, Excel, Teams) and newsletter editing/layout (Publisher, InDesign) req.

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Please address this factor in your ERA application under Major Duties and Responsibilities.

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Benefits and Other Info
Benefits:
Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

Other Information:
HIRING PREFERENCE SELECTION PROCESS:

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

HIRING PREFERENCE ORDER

Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*

AEFM / USEFM

Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT:  US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.

ADDITIONAL EMPLOYMENT CONSIDERATIONS

The following apply to EFMs, USEFMs, and AEFMs only:

Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.

Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

The following apply to Locally Employed (LE) staff only:

Current employees serving a probationary period are not eligible.

Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.

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How to Apply
How to Apply:
Click the “Apply to This Vacancy” button at the top of the page to begin your application. For an instructional video on how to apply click here.

Please address all relevant experience, education, language skills (including English), and job related skills or requirements in your application.

You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.

To request a reasonable accommodation, please contact the HR Office at DAR-Recruitment@state.gov

Diversity, Equity, Inclusion and Accessibility (DEIA) Statement

The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints.

We foster a diverse, equitable, inclusive, and accessible workplace where employees can be themselves. We strive to create a welcoming environment for all, and we invite qualified applicants from diverse backgrounds to apply.

For a copy of the complete position description, please contact the HR Office.

To request a reasonable accommodation, please contact the HR Office.

We foster a diverse, equitable, inclusive, and accessible workplace where employees can be themselves. We invite qualified applicants from all backgrounds to apply. [HR MAY ADD A MISSION DIVERSITY STATEMENT. IT MUST BE EEO AND LOCAL LAW COMPLIANT.]

Required Documents:
Please upload all applicable documents to your application. If you fail to submit a complete application, then your application may be disqualified for this position.

All Applicants:

Proof of Citizenship

Work Permit (if applicable)

University Degree

University Degree Transcript

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