Administration Officer at Good Neighbors
Administration Officer at Good Neighbors
Mwanza
Good Neighbors
Good Neighbors is an international humanitarian development NGO.
Terms of Reference (TOR)
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Good Neighbors is an international humanitarian development NGO founded in Korea in 1991. It was granted General Consultative Status by the United Nations Economic and Social Council (UN ECOSOC). The aim is to make the world a place without hunger, where people live together in harmony. In Tanzania, it was officially established in 2005 and our efforts work towards creating an environment where children’s rights are protected and sustainable development of communities through empowerment, leadership, and ownership.
Good Neighbors Tanzania Mwanza Area Office (GNTZ-MAO) launched its operation since 2009. GNTZ-MAO is implementing a three (3) years (2023-2025) phase II KOICA (Korea International Cooperation Agency) project which aims at promoting Optimal Growth and Development in Primary Schools Students through building a healthy environment on Kome Island.
KOICA Project
Project Name “Promoting Optimal Growth and Development in School-Age Children Through Building a Healthy Environment on Kome Island, Tanzania.”
Beneficiaries: Primary school students from 13 government owned schools
Objectives
To strengthen health services and enhanced nutritional status through
school meal program, Micronutrient Supplementation and Strengthen the
capacity of School Management Committee Members
To prevent parasitic infections and promotion of healthy growth through
construction of water facility projects, Strengthen the capacity of WASH
committee members, Toilet construction and Mass Drug Administration
To raise awareness and behavioral change in local communities through
Advocacy Campaigns Project Area Kome Island, Buchosa District Council,
Mwanza Tanzania
Position: Administration Officer (1 Post)
Report to: Senior Accounting Officer Location: Mwanza Contract Period: 1
year (renewable during project period, contract extension is subject to
funding availability, employee performance or/and mutual agreement)
Objective
Perform a variety of activities in accordance with accounting principles and standards to control the organization’s financial resources and ensure that it complies with all relevant regulations, laws, and reporting requirements. Follow established procedures and guidelines to accurately maintain the organization’s financial records and transactions
Duties and Responsibilities
A. Financial Management
Establishing and implement financial procedures in line with organizational requirements
Recording monthly financial report income and expenditures in an Online Quick book file for every week
Preparation of the Monthly execution report, Year end financial report before the due date
Preparation of monthly administration budget requests and final spending
Preparation of Bank payment vouchers (BPV) in a separate number for
every project appropriately with supporting documents through Docswave
Preparation of Bank Income Voucher (BIV) for all funds received on a respective bank account on every month
Any other related office duties as may be assigned by the authority including finance work
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B. Logistics and Procurements
Preparation of the Evaluation Report which is conducted during the tendering process
Preparation of contracts and service agreements of different vendors,
and regularly checking if there is a need for contract extension or
termination
Preparation of the Annual Procurement Plan and updates on Quarterly bases through
Docswave by Planning logistical activities through monthly, quarterly & yearly plans & budgets
Establishing a clear procurement plan ensuring that requests are
managed effectively ensuring sufficient time is provided to complete all
necessary processes
Managing and ensuring all deliveries to each required field are
completed effectively and all supplies are accounted for. Manage the
delivery of goods/services to GNTZ MAO ensuring the team correctly
accounts for all items. Ensuring all procurement follows the
organizational procurement procedures and all orders are made correctly
with the right authorization
Preparation of proper records of Assets and inventory and update
disposal plans and ensuring proper use, monitoring, and supervising
regular maintenance and protection of all assets including vehicles,
computers, generators, phones, printers/copiers, etc.
Preparation of Vehicles Allocation to Officers In charge of activities and Movements monitoring of Vehicles as per allocations,
Organizing the movement of equipment, and accommodation of staff for all fields and Meetings as per organization requirements.
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Competencies and Qualification
Bachelor’s degree in Accounting or Finance, or a similar field of study; Logistics and Procurement skills will add advantages.
Minimum of 4 years of professional relevant experience with accounting,
administration, financial analysis, and finance reporting
Excellent knowledge and skills in accounting software, Quick Book package, and
Excel.
Excellent skills in the use of Microsoft Excel, MS word, and PowerPoint Fluent in both English and Kiswahili.
Ability to prioritize and schedule work
Ability to communicate effectively both oral and written.
Ability to work in a multinational environment.
Well-organized, and resourceful with good planning and problem-solving abilities.
A team player, flexible, quick-thinking, and able to work well under pressure. (Ability to meet multiple deadlines.)
Commitment to the Organization’s vision, mission, values, and goals.
Commitment to abide by Good Neighbors Tanzania Staff Terms and Regulations.
Mode of Application
All interested candidates, who meet the above requirements, please
send their applications with an enclosed cover letter showing your
competence and why you want to work with Good Neighbors Tanzania for the
position on or before 27th December 2023.
When applying please attach detailed curriculum vitae containing
complete names and addresses (postal, email, phone), together with names
and contact details of three traceable referees.
All applications (CV & Cover letter) should be in one PDF file by renaming his or her name.
The application should be addressed to Project Manager O. Box 367 Good Neighbors Tanzania, Plot No. 493, Block KV, 3rd Floor of the Olympic Petroleum Building located at Ghana Area, Mwanza Tanzania through E-mail: gntzmwanza@goodneighbors.or.tz
Only shortlisted applicants will be contacted through their active mobile numbers and email addresses.
Good Neighbors Tanzania will not be responsible for transport or/and
accommodation during the interview, there will be no refund for the
expenses incurred.
Good Neighbors Tanzania has a zero tolerance to any harm or sexual exploitation and abuse against any beneficiaries (or program participants). Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s shared responsibility and all GN employees and partners are required to adhere to GN’s Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement of all employees and partners, in addition to related mandatory training.
Please send your CV and Cover Letter to: gntzmwanza@goodneighbors.or.tz
This advertisement can also be found at Good Neighbors website goodneighbors.or.tz
Operations Officer at Good Neighbors
Operations Officer at Good Neighbors
Good Neighbors
Good Neighbors Tanzania Mwanza Area Office
Terms of Reference (TOR)
Good Neighbors is an international humanitarian development NGO founded in Korea in 1991. It was granted General Consultative Status by the United Nations Economic and Social Council (UN ECOSOC). The aim is to make the world a place without hunger, where people live together in harmony. In Tanzania, it was officially established in 2005 and our efforts work towards creating an environment where children’s rights are protected and sustainable development of communities through empowerment, leadership, and ownership.
Good Neighbors Tanzania Mwanza Area Office (GNTZ-MAO) launched its operation since 2009. GNTZ-MAO is implementing a three (3) years (2023-2025) phase II KOICA (Korea International Cooperation Agency) project which aims at promoting Optimal Growth and Development in Primary Schools Students through building a healthy environment on Kome Island.
Read Also:
KOICA Project
Project Name “Promoting Optimal Growth and Development in School-Age Children Through Building a Healthy Environment on Kome Island, Tanzania.”
Beneficiaries: Primary school students from 13 government owned schools
Objectives
To strengthen health services and enhanced nutritional status through
school meal program, Micronutrient Supplementation and Strengthen the
capacity of School Management Committee Members
To prevent parasitic infections and promotion of healthy growth through
construction of water facility projects, Strengthen the capacity of WASH
committee members, Toilet construction and Mass Drug Administration
To raise awareness and behavioral change in local communities through
Advocacy Campaigns Project Area Kome Island, Buchosa District Council,
Mwanza Tanzania
Position: Operations Officer (1 Post)
Report to: Operation Assistant Manager Location: Mwanza Contract Period: 1 year (renewable during project period, contract extension is subject to funding availability, employee performance or/and mutual agreement)
Duties and Responsibilities
The Operation Officer will assume a role in planning, implementing, and supervising mass drug administrations in collaboration with the Ministry of Health and Buchosa District Council, midline and endline surveys for schools and communities, and conducting awareness campaigns for primary school students and communities. And any other duties as assigned by the supervisor.
Project Planning and Implementation
Lead the strategic planning, execution, and supervision of mass drug
administrations in close collaboration with the Ministry of Health, the
Korean Association of Health Promotion, and the Buchosa District
Council. Ensure availability of drugs and optimal coverage through the
implementation of effective strategies, closely monitoring reports from
each school, and delivering comprehensive general reports.
Coordinate the midline and endline survey for primary school students
across 13 schools, ensure follow-up with the same children from the
baseline survey. Collaborate closely with the Korean Association of
Health Promotion to ensure execution and accurate data collection,
analysis, and reporting by the independent institution.
Conduct targeted awareness campaigns for government officials from the
region/district, primary school students and communities, focusing on
the prevention of parasitic infections, malnutrition, and anemia. Ensure
the campaigns are informative and impactful.
Develop detailed activity plans, budgets, and spending summaries for all
conducted activities. Maintain a high level of professionalism in all
aspects of planning and execution.
Technical Support and Capacity Building
Offer technical expertise and collaborate closely with external
institutions contracted to conduct midline and baseline surveys,
reviewing technical reports for both surveys until they meet
satisfactory standards.
Oversee the implementation of Mass Drug Administrations (MDA), providing
quality refresher training to district government officials and
frontline workers. Collaborate with stakeholders to ensure efficient
resource management and strict adherence to regulatory requirements
during MDA processes.
Facilitate capacity-building initiatives for stakeholders, and service providers engaged in health intervention activities. Foster an environment of continuous learning and skill enhancement to elevate the overall effectiveness of health interventions.
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M &E, Reporting and Documentation
Provide supervision and monitoring of health interventions, ensuring
adherence to guidelines outlined by the Ministry of Health and the
Buchosa District Council.
Track and report on the progress of various initiatives, including mass
drug administrations, midline surveys, and awareness campaigns, using
regular reporting mechanisms.
Document insights, lessons learned, and success stories derived from the
implementation of health interventions. This documentation aims to
enhance the impact and overall effectiveness of the interventions,
contributing to continuous improvement and informed decision-making.
Advocacy, Engagement, Partnership and Networking
Plan and organize community mobilization efforts, fostering
discussions on health-related issues and the importance of
interventions.
Coordinate with relevant stakeholders, including the Ministry of Health,
Buchosa District Council, and local communities, to strengthen
partnerships and ensure project alignment.
Emphasize community participation and engagement in health initiatives, promoting a sustainable and community-driven approach.
Competencies and Qualification
Bachelor’s degree in Social Science (Community Development,
Development Studies, Public Health) or any other relevant disciplines
Minimum of 3 years of proven experience in planning and implementing
health interventions, particularly coordinating awareness campaigns,
mass drug administrations, behavioral change strategies and survey
activities for school children and community health context
Familiarity with collaboration and coordination with health authorities and local councils
Experience in working with NGOs
Written and oral command of English and Swahili
Strong problem-solving skills, creativity in decision making
Strong leadership, operation and management skills
The capacity and willingness to be extremely flexible and accommodating in difficult circumstances
Competence in Ms Office applications (Ms. word, Excel, and PowerPoint)
Commitment to the Organization’s vision, mission, values, and goals.
Commitment to abide by Good Neighbors Tanzania Staff Terms and Regulations.
Mode of Application
All interested candidates, who meet the above requirements, please send their applications with an enclosed cover letter showing your competence and why you want to work with Good Neighbors Tanzania for the position on or before 27th December 2023.
When applying please attach detailed curriculum vitae containing
complete names and addresses (postal, email, phone), together with names
and contact details of three traceable referees.
All applications (CV & Cover letter) should be in one PDF file by renaming his or her name.
The application should be addressed to Project Manager O. Box 367 Good Neighbors Tanzania, Plot No. 493, Block KV, 3rd Floor of the Olympic Petroleum Building located at Ghana Area, Mwanza Tanzania through E-mail: gntzmwanza@goodneighbors.or.tz
Only shortlisted applicants will be contacted through their active mobile numbers and email addresses.
Good Neighbors Tanzania will not be responsible for transport or/and
accommodation during the interview, there will be no refund for the
expenses incurred.
Read Also:
Good Neighbors Tanzania has a zero tolerance to any harm or sexual exploitation and abuse against any beneficiaries (or program participants). Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s shared responsibility and all GN employees and partners are required to adhere to GN’s Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement of all employees and partners, in addition to related mandatory training.
Please send your CV and Cover Letter to gntzmwanza@goodneighbors.or.tz
This advertisement can also be found at Good Neighbors website goodneighbors.or.tz
