GENERIC POST DESCRIPTION
SECTION 1
Position Information
SVN IOM/KGM/032/2023
Position: Title Operations Assistant (Field Support)
Position Grade G-4
Duty Station Kigoma, Tanzania United Republic Of
Duration 6 Months with possibility of extension
Position Number To be created
Recommended:
Job Family Operations
Organizational Unit Movement Operations
Is this a Regional, HQ, MAC,
PAC, Liaison Office, or a
Country Office based position? Country Office
Position rated on Rated
Reports directly to Senior Operations Assistant (Field Support)
Number of Direct Reports 0
SECTION 2
Organizational Context and Scope
Since the inception of IOM in 1951, Movement Operations have been and
continue to be a fundamental pillar of the Organization’s work. The
organized movement of persons in need of international migration
assistance is a primary mandate of the Organization and a cornerstone of
IOM’s operations. This mandate has resulted in the international
transport of more than 15 million migrants and refugees worldwide.
Movement Operations departments in various IOM missions, coordinated
under the division of Resettlement and Movement Management (RMM) in the
Department of Operations and Emergencies (DOE) at IOM’s Geneva
Headquarters, are responsible for all aspects of travel for migrants and
refugees under IOM’s auspices, in accordance with the various framework
agreements with resettlement and receiving Governments and partners
across the spectrum of the Organization’s programmes.
Under the general supervision of the Movement National Associate
Operations Officer, the direct supervision of Senior Operations
Assistant (Field Support), the Operations Assistant (Field Support), is
responsible for the following duties and responsibilities.
SECTION 3
Responsibilities and Accountabilities
1. Undertake field support activities in an assigned area or areas, such
as at an airport, transit center, third-party facility, camp-based
operation, or sub-office, or in relation to transportation.
2. Perform airport services, such as providing custodial care of travel documentation; verifying identities and documentation, including exit permissions, visas, tickets and other items in the travel bag; assisting with airport formalities, including flight arrivals, curb-side assistance, check-in, luggage formalities, immigration procedures, security screening systems and customs clearance; escorting arriving individuals to ground transportation and departing individuals to their gates; visually confirming flights have departed; ensuring individuals with special needs or equipment receive appropriate support; and, as needed, sending notifications using relevant systems.
3. Assist individuals at transit centers or third-party facilities, including upon arrival with sign-in, verification of identity, orientation, food and non-food items and room assignments; during their stay with food and non-food items, instructions, briefings, activities, and resolution of issues; and upon departure for medical appointments, return travel or onward travel with briefings, luggage support and transition to transportation. Enter and update relevant data in the appropriate systems and ensure vulnerable individuals are assisted in a manner that ensures their safety, security, and comfort; report all issues immediately to the appropriate supervisor(s).
4. Provide assistance at transit centers and third-party facilities for extended periods of up to 12 hours and during overnight periods and weekends, ensuring the needs of individuals are met throughout their stay. Communicate promptly with thirdparty facility representatives and/or supervisors if issues arise.
5. Assist in the coordination of transportation from consolidation points, transit centers and third-party facilities, including liaising with service providers, ensuring the identity verification, readiness and organization of individuals being transported, and providing relevant briefings. Assist with baggage sorting, tagging and handling and escort individuals on transportation as needed. Ensure individuals with special needs are provided with appropriate services and report any issues to supervisors immediately.
6. Provide selection mission support, exit permit support and/or interpretation services for individuals at the airport, in transit centers, camps, consolidation points and third-party facilities or during transport by air, ground or water.
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7. Provide regular feedback on work being accomplished to the
Operations Assistant (Team Leader) and/or supervisors and team members
and keep supervisors immediately informed of any issues requiring their
attention.
8. Maintain and ensure the confidentiality and integrity of all relevant
paperwork in line with standards of conduct and data protection rules.
Alert the Operations Assistant (Team Leader) or management of any
non-compliance to SOPs or codes of conduct by IOM staff members or
partners.
9. Perform such other duties as may be assigned.
SECTION 4
Required Qualifications and Experience
EDUCATION
• Four years of working experience with secondary [high school] education.
• Two years of working experience with Bachelor’s degree.
EXPERIENCE
• Prior Movement Operations or transportation experience is a strong advantage.
SKILLS
• Good knowledge of Word, Excel and the internet.
• Strong interpersonal and communication skills.
SECTION 5 Languages
REQUIRED
For all applicants, fluency in English is required (oral and written).
DESIRABLE
Working knowledge of French and/or Spanish is an advantage.
SECTION 6
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual
and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in
a manner consistent with organizational principles/rules and standards
of conduct.
Professionalism: Demonstrates ability to work in a composed,
competent and committed manner and exercises careful judgment in meeting
day-to-day challenges. Courage: Demonstrates willingness to take a
stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioral indicators – Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a
service-oriented and timely manner. Is action oriented and committed to
achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s
priorities and assumes responsibility for own actions and delegated
work.
Communication: Encourages and contributes to clear and open
communication. Explains complex matters in an informative, inspiring,
and motivational way.
OTHER:
The UN system in Tanzania provides a work environment that reflects the
values of gender equality, teamwork, diversity, integrity, a healthy
balance of work and life and equal opportunities for all, including
persons with disability.
Female candidates and qualified persons with disabilities are encouraged
to apply for UN vacancies and are protected from discrimination during
all stages of employment.
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NO FEES:
IOM does not charge a fee at any stage of its recruitment process
(application, interview, processing, training, or other fee). IOM does
not request any information related to bank accounts.
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and cover
letter indicating Vacancy Number with 3 professional references and
contacts to email address: tzvacancy@iom.int
The vacancy is open for both internal and External candidates Tanzanian national only.
The deadline for submitting the application is 18 December 2023
