JOB TITLE:
Logistics Assistant G5 – Commodity Accounting & Reports
TYPE OF CONTRACT:
Fixed Term Appointment
DUTY STATION (City, Country):
Dodoma Liaison Office
Recommended:
DURATION:
12 months
.
WFP celebrates and embraces diversity. It is committed to the principle
of equal employment opportunity for all its employees and encourages
qualified candidates to apply irrespective of race, colour, national
origin, ethnic or social background, genetic information, gender, gender
identity and/or expression, sexual orientation, religion or belief, HIV
status or disability.
ABOUT WFP
The United Nations World Food Programme is the world’s largest
humanitarian agency fighting hunger worldwide. The mission of WFP is to
help the world achieve Zero Hunger in our lifetimes. Every day, WFP
works worldwide to ensure that no child goes to bed hungry and that the
poorest and most vulnerable, particularly women and children, can access
the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
At least 5 years of logistics operations experience in the refugee camps.
Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
Experience analyzing data (on commodities, funds, etc.) and drafting reports.
Experience in measuring service providers’ performance against set KPIs.
Experience in assisting in the preparation of contract documentation.
Experience in providing technical business support in corporate systems.
Language: Fluency in both oral and written communication in English and Swahili languages.
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ORGANIZATIONAL CONTEXT
Job holders directly report to the National Logistics Officer (Logistics Hub Manager) in Dodoma.
At this level, job holders are expected to take responsibility for the completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
To implement well-defined standard logistics/supply chain processes and
activities to enable effective delivery of goods and services for all
delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide support to supply chain operations and activities, following
standard processes and facilitating, directly or indirectly, the
effective delivery of food assistance to beneficiaries.
2. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiaries.
3. Assist in the management of commodity accounting data quality, integrity, and reports.
4. Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
5. Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.
6. Support management of supply chain vendors’ contracting activities including performance monitoring and measurement.
KEY ACCOUNTABILITIES CONTINUED:
7. Respond to a variety of technical queries/requests for support,
following standard processes, and obtaining guidance as required, to
ensure timely and accurate resolution of all inquiries with a high
standard of client service mindset.
8. Contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and compliance with corporate standards.
9. Process documentation for the execution of logistics operations (e.g., commodity movement permits in the refugee camps, customs clearance, invoice verification), and take appropriate actions to resolve operational issues escalating various issues to the supervisor.
10. Collect and compile data, produce and/or contribute to reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport, and other vendors’ performance) and ensure information accuracy in corporate systems in support of informed decision-making.
11. Liaise with an internal and limited number of external stakeholders to support efficient logistics operations management.
12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Displays aptitude at monitoring
and reporting on supply chain operations to enable teams to efficiently
assess the performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning,
forecasting & resource management efforts of own team by collecting
data from diverse sources.
Information Management & Reporting
Collates accurate and timely information and data to enable informed
decision making on reporting within individual unit and consequently the
greater humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to
collect and collate necessary information to enable WFP to make informed
operational decisions.
Warehouse and Inventory Management Demonstrates ability to implement
operational warehouse procedures and normative guidance in order to
manage WFP’s warehouse, handle inventory effectively through corporate
systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates awareness of the
importance of technical assistance and coordination with key
stakeholders and an ability to carry out logistics activities,
respecting individual mandates and programme priorities.
TERMS AND CONDITIONS
Only Tanzanian nationals should apply for this position.
Only qualified shortlisted candidates will be contacted.
.
WFP has a zero-tolerance approach to conduct such as fraud, sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. All selected candidates will be expected to adhere to
WFP’s standards of conduct and will therefore undergo rigorous
background verification internally or through third parties. Selected
candidates will also be required to provide additional information as
part of the verification exercise. Misrepresentation of information
provided during the recruitment process may lead to disqualification or
termination of employment
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WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 24 August 2023.
National Logistics Officer (Rail Cold Chain Project) SSA 8 at WFP
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education and Language required:
- Advanced University degree in Supply Chain, Transport and Logistics, Economics, Commerce, Business Administration, Engineering, Accounting, and Finance or other relevant fields, or First University degree with additional relevant work experience and/or training/courses.
- Fluency in written and spoken English and Swahili language.
ORGANIZATIONAL CONTEXT
The WFP Tanzania Country Strategic Plan 2022-2027 seeks to ensure that vulnerable populations achieve climate-resilient livelihoods and improved food security and nutrition through sustained smallholder access to markets, enhanced value chains, and sustainable management of natural resources. This objective will be achieved by supporting smallholder men and women producers to diversify livelihoods, reduce post-harvest loss, and improve access to information, technologies, and markets.
JOB PURPOSE
The Unit is looking into recruiting a National Logistics Officer (Rail Cold Chain Project) reporting to the Head of the Supply Chain. The candidate will manage, lead on, and provide expert advice and oversight to the rail cold chain logistics operations implemented by Tanzania Railway Corporation (TRC) partnering with other key supply chain functions to ensure an integrated supply chain approach to meeting the rail cold chain services needs of beneficiaries.
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KEY ACCOUNTABILITIES (not all-inclusive)
- Contribute to the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
- Contribute to country context analyses and management of end-to-end operational supply chain and retail networks, in order to support addressing operational supply chain challenges and obtaining operational optimization.
- Contribute to the implementation of supply chain operations, initiatives and services to ensure a timely, cost-effective and integrated approach with core activities and services.
- Collect and analyze data and put together reports highlighting opportunities for improvement and effective operationalization of supply chain within the area of responsibility.
- Conduct portions of financial analysis and budget reviews, drawing out recommendations to the supervisor for maximizing use of resources and effectiveness of supply chain operations.
- Partner at the operational level and collaborate with counterparts in the key supply chain functions contributing to an integrated supply chain approach to food assistance and cross-functional operational alignment.
- Conduct portions of market analysis and supply chain network mapping for the review of the supervisor, to support wider analytics on the selection of an appropriate operation modalities to improve supply chain performance.
- Support supply chain projects or operational day-to-day activities in compliance with the established supply chain strategies, policies, procedures and controls, and following corporate standards, contributing to quality control, loss prevention, risk mitigation and cost effectiveness.
- Support monitoring supply chain activities to check that appropriate internal controls are followed to increase the day-to-day efficiencies and overall performance of supply chain operations.
- Support management of service providers/vendors, port, fleet and warehouse operations to promote safe, efficient planning and execution of WFP operations.
- Prepare accurate and timely reports or support preparation of complex reports, dashboards and other visual materials on supply chain activities for supervisor’s review to contribute to informed decision-making and consistency of information presented to the stakeholders.
- Guide support staff, acting as a point of referral and supporting them with analysis and queries.
- Contribute to preparedness actions and support quick emergency response to deploy food and resources at the onset of the crisis.
- Other as required.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Strategy | Demonstrates understanding of supply chain strategies and corporate frameworks. Supports analytical and conceptual work on supply chain strategy and implementation. |
| Supply Chain & Networks Management | Demonstrates robust understanding of end-to-end supply chain
management. Supports the design and implementation of supply chain,
retail and partnership networks. Supports the design and integrated delivery of supply chain services. |
| Supply Chain Capacity Strengthening | Demonstrates robust understanding of supply chain capacity strengthening in operational contexts. Implements capacity development initiatives in own area of responsibility. |
| Supply Chain Performance & Development | Supports integrated supply chain information management and conducts advanced Supply Chain and performance analytics. Contributes to supply chain improvement and innovation initiatives. |
| Supply Chain Planning | Demonstrates robust understanding of supply chain planning in operational contexts. Designs plans and operational scenarios in collaboration with key internal and external stakeholders. Leverages expert intelligence and system data to conduct planning analytics. |
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DESIRED EXPERIENCE FOR ENTRY INTO THE ROLE
- 3 years or more of postgraduate professional experience in a relevant field of work, specifically in cold chain logistics management, with a background and interest in railways and humanitarian development.
- Experience coordinating service providers’ contract execution.
- Experience arranging supplier deliveries and cold chain logistics operations through road, rail, air, sea, and lakes.
- Experience in evaluating offers and writing proposals.
- Experience in report writing.
DELIVERABLES
- Timely, cost-effective, and efficient deliveries of rail cold chain commodities.
- Rail cold chain logistics operations and staff are managed, and leadership and oversight are provided.
- Effective partnership is maintained with the key rail cold chain logistics stakeholders and functions to ensure an integrated supply chain approach to meeting the rail cold chain assistance needs of beneficiaries.
- Timely, concise, and effective analytical rail cold chain logistics operations report for informed decision-making.
TERMS AND CONDITIONS
- Only Tanzania nationals can apply.
- Only shortlisted candidates will be contacted.
DEADLINE FOR APPLICATIONS
Deadline for Applications: 03 September 2023
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
