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JOB PURPOSE
To contribute mainly to daily planning
and coordination of WFP shipping and port operations at Dar Es Salaam
Port, including monitoring of services provided by contracted external
organizations to ensure cost-effective operations and that, set
objectives are achieved in full. To lead the good coordination with WFP
Shipping Agents/Port Authorities for prompt berthing and smooth
discharge/loading operations and ensure all required contract modalities
are in place prior to shipments/vessels arrivals and efficient
shipments receipts, warehousing, and dispatches to the regional
destinations including Tanzania, DRC, Burundi, Rwanda, Uganda, and South
Sudan.
KEY ACCOUNTABILITIES (not all-inclusive)
- Managing the WFP’s port operations by
leading, guiding, and coaching the team to achieve the effective and
efficient delivery of humanitarian food and related non-food items to
the regional countries through the Tanzania corridors.
- Consolidate and plan shipments and
manage operational aspects of chartered and/or liner vessels, and
cargoes, including checking shipping document readiness, and loading and
discharging operations.
- Coordination with all internal and
external stakeholders, to ensure the timely and cost-effective movement
of commodities through the port, streamlined with downstream pipeline
plans, to ensure the smooth and timely provision of food assistance to
beneficiaries in the region countries using the Dar Es Salaam Port.
- Effective coordination with WFP’s
vessel agents, vessel port representatives, local authorities, WFP’s
cargo superintendent companies and WFP’s logistics service providers, to
ensure no delays in cargo clearance, and vessel loading and discharging
operations.
- The supervision and monitoring of
vessel loading and discharge operations and assurance that all necessary
corrective actions are taken to achieve the most cost-efficient and
timely operations, as well as the avoidance or minimization of demurrage
charges, detention fees and any other additional costs that WFP may
incur.
- Ensure that all required
documentation, such as Statement of Facts, Notice of Readiness, Letter
of Protest, etc. are submitted/accepted correctly as per Charter Party
(C/P), and communicated to WFP Head Quarter in a timely manner.
- Close coordination with WFP’s cargo
superintendent company and/or Vessel’s port representatives prior to
vessel arrivals to protect WFP interests during vessel operations and to
ensure full cargo quantity in good condition is always
loaded/discharged.
- Ensuring that adequate measures are
in place for commodity handling, quality and quantity control and any
immediate actions are being taken to safeguard the commodities and WFP’s
interest at all times.
KEY ACCOUNTABILITIES CONTINUED 1
- The pro-active prevention of
commodity losses during discharges/loading operations including the
implementation of mitigation measures, necessary interventions during
cases of cargo damage, the timely reporting of any incidents, commodity
losses/ damages to all relevant parties, and the arrangements for
adequate inspections, sampling, testing to support the final settlement
of disputed cargoes.
- Ensure good communications and
effective negotiations with external parties in order to facilitate
smooth shipping and port operations.
- Ensuring that relevant staff is
properly briefed on the Standard Port Operation procedures and
responsibilities of WFP Vessels/Stevedores/Superintendents and
Forwarding/Customs Agents with a clear understanding on the points where
risk is transferred; and ensuring the capacity building and on-the-job
training of your team staff in the technical areas of port operations
and shipping.
- Contribute to the preparation and
implementation of WFP policy guidelines and operational directives and
procedures in respect of ocean transport activity.
- Monitor the performance of WFP contractors and report on their performances.
- Supervise performance of WFP’s
vessel’s agents and forwarding/customs agents, stevedores, clearing
agents and other ancillary contractors to ensure efficient operations,
and provide input in the annual performance review.
KEY ACCOUNTABILITIES CONTINUED 2
- Contribute to supply chain by
providing technical support and guidance to other services,
Units/Departments, and Country Offices using Tanzania Corridors,
particularly for emergency response.
- Identify, regularly monitor and
manage contractual, operational and supply chain risks relevant to
shipping and port operation activities.
- Collect and analyse data through
market analysis, research, and networking with colleagues and recommend
actions to improve shipping and port operation performance for the
Tanzania corridors.
- Collect data and prepare accurate and
timely reports, including Key Performance Indicators (KPIs), supporting
a WFP-wide view of shipping and port operation activities that enables
informed decision making and consistency of information presented to
stakeholders.
- Build productive partnerships with
supply chain colleagues and staff widely in the organization and support
partnership building with donors, humanitarian agencies, and other
institutions to support efficient and effective shipping and port
operations for the Tanzania corridors.
- Participate in the ongoing review of
internal processes and procedures and identify ways to increase the
day-to-day efficiency of the teams.
- Follow emergency logistics
preparedness practices to ensure WFP is able to quickly respond and
deploy food and needed resources to affected areas at the onset of the
crisis.
KEY ACCOUNTABILITIES CONTINUED 3
- Adhere to WFP standard performance
management guidelines and practices to contribute to achieving Service
objectives and support the design and implementation of staff learning
and development activities.
- Take responsibility for incorporating gender perspectives in areas of work, to ensure equal participation of women and men.
- Other as required
OTHER SPECIFIC JOB REQUIREMENTS
| Experience: |
- 5 At least five (5) years of relevant
postgraduate professional-level work experience in shipping, port
operations, and/or related fields.
- Experience in managing complex
logistics operations, including knowledge of transport and logistics
contracting and executions, port operations, commodity accounting, and
warehouse management.
- Professional level experience specifically in Port and International Shipping Operations.
- Experience working with supply chain
actors in coordinating transport modality/timing and liaising with
agents and suppliers to meet deadlines.
- Preparation and management of transport and project budgets.
- Successful demonstration of staff management capacity for large and complex operations.
- Experience in working with interagency partners to assess and coordinate emergency response.
- Demonstrated capacity for undertaking technical assistance with public and private sector stakeholders.
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TERMS AND CONDITIONS
Only qualified Tanzanian nationals should apply for this position.
DEADLINE FOR APPLICATIONS
Read Also:The deadline for applications is 13 May 2023. |
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WFP has a zero-tolerance approach to
conduct such as fraud, sexual exploitation and abuse, sexual harassment,
abuse of authority and discrimination. All selected candidates will be
expected to adhere to WFP’s standards of conduct and will therefore
undergo rigorous background verification internally or through third
parties. Selected candidates will also be required to provide additional
information as part of the verification exercise. Misrepresentation of
information provided during the recruitment process may lead to
disqualification or termination of employment
WFP will not request payment at
any stage of the recruitment process including at the offer stage. Any
requests for payment should be refused and reported to local law
enforcement authorities for appropriate action.
CLICK HERE TO APPLY
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| | JOB TITLE: |
Logistics Associate |
| TYPE OF CONTRACT: |
G6 – Fixed Term ( Logistics Contracting) |
| UNIT: |
Supply Chain |
| DUTY STATION (City, Country): |
Dar es Salaam – Tanzania |
| DURATION: |
12 Months
WFP celebrates and embraces
diversity. It is committed to the principle of equal employment
opportunity for all its employees and encourages qualified candidates to
apply irrespective of race, colour, national origin, ethnic or social
background, genetic information, gender, gender identity and/or
expression, sexual orientation, religion or belief, HIV status or
disability.
ABOUT WFP
The United Nations World Food
Programme is the world’s largest humanitarian agency fighting hunger
worldwide. The mission of WFP is to help the world achieve Zero Hunger in
our lifetimes. Every day, WFP works worldwide to ensure that no child
goes to bed hungry and that the poorest and most vulnerable,
particularly women and children, can access the nutritious food they
need.
STANDARD MINIMUM QUALIFICATIONS
| Education: |
Completion of secondary school
education. A post-secondary certificate in logistics and transport
management, supply chain, shipping, or other relevant fields is an added
advantage. |
| Languages: |
General Service (Field): Fluency in both oral and written communication in English and Swahili. |
ORGANIZATIONAL CONTEXT
The Logistics Associate (Logistics Contracting) will report to the Logistics Officer.
JOB PURPOSE
To contribute mainly to the Supply
Chain Unit’s logistics services contracting process, market assessment,
and vendor performance evaluations for World Food Programme (WFP)
operations in Tanzania for cost-effective delivery of humanitarian food
commodities and related non-food items to regional destinations
including Tanzania, DRC, Burundi, Rwanda, Uganda, South Sudan and Kenya.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide specialized support to
logistics operations and activities, following standard processes and
contributing, directly or indirectly, to the effective delivery of food
assistance to beneficiaries.
- Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
- Manage logistics vendors’ contracting process and activities including performance monitoring and measurement.
- Support gathering logistics market
intelligence, and vendor assessments (e.g. transporters, customs agents,
stevedores, cargo handlers, grain millers, and retailers) to support
the vendors selection process.
- Identify, resolve, and/or provide
recommendations on specialised queries/requests for support, using
initiative and following standard processes, to ensure timely and
accurate resolution of enquiries with an excellent client service
mindset.
- Prepare, monitor and revise budget
for all delivery modalities, ensuring adherence to relevant procedures
and in compliance with corporate standards.
- Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
Read Also:KEY ACCOUNTABILITIES CONTINUED 1
- Support oversight for commodity accounting data quality and integrity.
- Analyse operational pipeline and
contribute to assessments and operational planning for all delivery
modalities, to ensure that supply chain requirements are taken into
consideration.
- Manage documentation processing for
execution of logistics operations (e.g. customs clearance, invoice
verification), take appropriate actions to resolve operational issues
escalating complex issues to the supervisor.
- Perform research, collect data and
conduct analysis, produce reports (e.g. transport, and logistics
vendors’ performance, financial closure, physical inventory) and ensure
information accuracy in corporate systems to enable informed
decision-making.
- Liaise with internal and external
stakeholders to support logistics operations management and contribute
to effective service delivery.
- Supervise the work of support staff,
providing practical advice and guidance, to ensure individual and team
objectives are delivered to agreed standards and deadlines for all
assistance modalities.
- Support logistics emergency
preparedness and response activities including Logistics Capacity
Assessment and Contingency Plan update, to support WFP’s response in
emergencies.
OTHER SPECIFIC JOB REQUIREMENTS
| Experience: |
- At least six (6) years of relevant
work experience in logistics and transport management, port operations,
landside transport management, customs clearance and freight forwarding,
and/or related fields.
- Experience in managing logistics
operations, including knowledge of transport and logistics contracting
and executions, port operations, commodity accounting, and warehouse
management.
- Experience maintaining corporate
systems and running queries on ongoing shipments, pipeline information,
insurance claims, and food stock.
- Experience in administering third party service providers’ contracts.
- Experience in compiling contract documentation.
- Experience in contract execution.
- Experience in budget monitoring and reporting.
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TERMS AND CONDITIONS
Only qualified Tanzanian nationals should apply.
DEADLINE FOR APPLICATIONS
The deadline for applications is 13 May 2023. WFP has a zero-tolerance approach to
conduct such as fraud, sexual exploitation and abuse, sexual harassment,
abuse of authority and discrimination. All selected candidates will be
expected to adhere to WFP’s standards of conduct and will therefore
undergo rigorous background verification internally or through third
parties. Selected candidates will also be required to provide additional
information as part of the verification exercise. Misrepresentation of
information provided during the recruitment process may lead to
disqualification or termination of employment
WFP will not request payment at
any stage of the recruitment process including at the offer stage. Any
requests for payment should be refused and reported to local law
enforcement authorities for appropriate action.
CLICK HERE TO APPLY |
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