Stock Controller at Serengeti Breweries Limited
Job Description :
SBL STORES CONTROLLER JOB PROFILE
Output
Quality Requirement
Recommended:
Controlled and monitored inventory
- To control and monitor inventory so that customers receive the right quantity and quality materials at the right time
- Materials are in line with the customer’s and Company requirements, specifications and standards
- Zero stock losses by implementing appropriate inventory management controls
- Materials are easily accessible
- Correct and sufficient stock levels are maintained throughout the year
- Inventory storage and data are correct and accurate
- Ensure adherence to monthly and annual stock count routines
- Ensure full adherence to all relevant controls related to stores management
Analyses and solved situational problems
- To analyze and solve situational and operational problems so that actions are implemented to prevent reoccurrence.
- Team members are empowered, encouraged and supported to solve situational/operational problems
Compiled and issued documentation and reports
- To compile and issue stores documentation and reports (stock availability, stock adjustments, stock take, etc) so that customers can assist in the effective management and control of inventory
- Information is in line with customer’s needs
- Information is 100% accurate
- Documentation/reports are user friendly
- Documentation/reports are sent out timely
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Drafted and updated work instructions
- To write and update work instructions so that current work instructions are available for training, reference and audit purposes
- Up to date work instructions are available for all store activities, disposal of waste/material, housekeeping and safety
- Work instructions are understandable and accurate
- Work instructions are easily accessible
- Work instructions are compiled as per Company Standards
- Store activities are in line with work instructions
Enforced and maintained safe and secure working environment
- To enforce and maintain safety and housekeeping standards as per company standards so that accidents are minimized
- Safety, Health and Environment (SHE) standards and practices are enforced equally in respect of all team members
- Safety reports and checklist are updated as needed
- Incident statistics and accident reports are accurate
Disposed waste/obsolete material
- To organize and document disposal of waste and obsolete materials so that sufficient storage space is available, assets are maximized and waste/material losses are minimized
- Waste and material is disposed of as per work instruction and in an environmentally safe manner
- Timely disposal of waste and materials
Fast an Accurate Material Retrieval
- To ensure availability of resources to effect delivery/issuing of materials
- To ensure issues and receipts are processed timeously
- To ensure issues and receipts are processed accurately
Supported, guided and coached team members
- To encourage, assist, support and coach team members so that the team members are capable and competent to achieve and exceed team targets, required performance and future workplace challenges
- Team members are treated in line with Company values and ethical guidelines
- Team members are continuously encouraged to actively participate in relevant team activities (e.g. controlling stock losses, goal setting, staffing, problem solving, etc.)
- Team members are allowed and encouraged to make decisions and to solve problems relevant to their work
- Ensure effective execution of daily Stores Tier 1 meeting
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Communicated operational information
- To communicate operational information to team members so that team members know, understand, and have access to relevant information to perform work activities effectively
- Operational information refers to good inventory control practices, operational problems and solutions, monthly stock losses, customer complaints, production requirements, quality issues, EHS issues, new developments, change interventions, absenteeism, etc.
- Information is understandable, current, clear, visible and accessible to all team members
- Information is in line with team goals and individual needs
Managed team relationships
- To manage team relationships so that team relations are healthy and strong to support excellent performance
- Support is given to team members in respect of personal problems
- Team members are treated as thinking individuals capable of making unique contributions which are encouraged and recognized
- Team members feel that they are being heard and understood
- Team relationships are underpinned by trust
- Diverse opinions and cultures of team members are being respected
- Conflicts and disputes are resolved in line with the HR policy and values and ethics
Developed and monitored team goals
- To develop and monitor team goals against store specific benchmarks so that team members agree on, understand and work towards the same outputs
- Team goals are developed with team members, quarterly
- Team goals are in line with Company strategic imperatives, the unit business plan and the team’s input
- Team goals are monitored daily, weekly and monthly against agreed targets or benchmarks
- Team takes corrective action in respect of out of line situations
- Team goals support best inventory control practices
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Managed own development and performance
- To actively develop oneself so that individual and team performance/ productivity is optimized
- The individual knows what the outputs and context issues are for the Company and how these link to his/her own role model
