TENDER FOR SERVER PROCUREMENT
PLEASE QUOTE TENDER REF NO: TC/SAV1/3/2023
OVERVIEW
TAWIDO is a Non-Governmental Organization led and established by women in 2011, registered in 19, July 2019 with registered number OONGO/R/0169 with the aim of promoting health, gender equality, and human rights among vulnerable women in the community.
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TAWIDO works to ensure development, care and protection of women and vulnerable adolescent girls by raising awareness about their rights and opportunities for development. Among other things, TAWIDO uses Call Center that issues Text messages, Toll-Free Calls and Interactive Voice Response (IVR) that has for a time abridged barrier to improve accessibility, acceptability, uptake, coverage, effectiveness, and efficiency of services for women and girls.
TENDER NOTE
TAWIDO invites bids from eligible Tenderers for the Procurement CALL CENTRE SERVER. Price quotation invited from reputed manufacturers/authorized Dealers/re-sellers/suppliers for supply of SERVER.
SERVER SPECIFICATIONS:
PowerEdge R750xs, Intel Xeon 5318Y 24 CORE 3.5” Chassis with up to 8 Hard Drives (SAS/SATA),4x16GB RDIMM 3200MT/s Dual Rank, iDRAC9 Express 15G,4 X 1.2TB 10K Hard Drive SAS ISE 12Gbps 512n 2.5in with 3.5in HYB CARR, PERC H745 Controller Front, DVD+/-RW SATA Internal, Dual Hot-Plug Redundant Power Supply (1+1) 600W, TPM2.0 V3, Broadcom 5720 Quad Port 1GbE BASE-T Adapter, Ready Rails Sliding Rails Without Cable Management Arm,
MANDATORY REQUIREMENTS.
Interested and competent companies wishing to carry out the above job must submit the following documents for verification:
1.Evidence of certificate of incorporation and registration with the Corporate
2.Certified true copy of memorandum and article of association for limited company.
3.Evidence of Company Tax clearance certificate and business license.
4.Comprehensive company profile including registered office, functional contact email address, Verifiable evidence of similar jobs successfully executed in the past
5.This tender shall be quoted in Tanzanian Shillings
6.Tender shall remain valid until 14 days since its announcement.
7.Foreign Tenderers must provide equivalent documents to Tax Compliance and PIN certificates from their country of origin OR statements certifying that the equivalent documentation is not issued in the Tenderer’s country of origin. Such Statement(s) shall be original and issued by the Tax authorities in the Tenderer’s country of origin
8.The tenderer has not been convicted of corrupt or fraudulent practices; and is not guilty of any serious violation of fair employment laws and practices.
9.The tenderer must provide price validity period.
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COST OF TENDER.
The Tenderer shall bear all costs associated with the preparation and submission of its tender, and the procuring entity, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.
WARRANT.
Where required in the Tender, all Tenderers must also provide a Warranty that guarantee’s that the goods to be supplied under the intended contract are new, unused, of the most recent or current specification and incorporate all recent improvements in design and materials unless provided otherwise in the Tender. The Warranty shall also warrant that the goods in the Tenderer’s bid have no defect arising from manufacture, materials or workmanship or from any act or omission of the Tenderer that may develop under normal use of the goods under the conditions obtaining in Tanzania.
For Call Centre Server, the minimum Warranty would be 2 (two) years. Original Equipment Manufacturer(s) or their Authorized representative(s)/Authorized Dealer Authorized Channel Partner(s) Authorized Supplier(s) or Domestic Manufacturer(s), should have full-fledged Servicing Centre’s, Guarantee/Warranty covered by a free replacement condition, if found defective at the time of actual use of such items by the User during the Warranty period.
AWARD OF CONTRACT.
TAWIDO will award the contract to the successful Tenderer whose Tender has been determined to be substantially responsive, technically compliant and has been determined to be the lowest evaluated tender, and further, where deemed necessary, that the Tenderer is confirmed to be technically and financially qualified to perform the contract satisfactorily.
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VALUATION CRITERIA:
Selection and valuation criteria will base on the following:
1.Minimum requirement -10%
2.Technical Specification-40%
3.Price -30%
4.Delivery Time -10%
5.Warrantly & After sale service -10%
TERMINATION OF PROCUREMENT PROCEEDINGS.
TAWIDO may at any time terminate procurement proceedings before entering into a contract and shall not be liable to any person for the termination.
TAWIDO shall give prompt notice of the termination to the Tenderers, and, on request from any Tenderer, give its reasons for termination within fourteen (7) days of such request.
NOTIFICATION OF AWARD.
- Prior to the expiration of the period of tender validity, TAWIDO shall notify the successful and unsuccessful Tenderer in writing that its Tender has been accepted or not
- The notification of award shall not constitute the formation of the contract until one is finally signed by both parties.
LATE RECEIPT OF BIDS:
Bids received after the deadline for submission of the same, as prescribed by this Office, shall be rejected.
APPLICATION PROCEDURE.
If interested please send your application via email: tawidohotline10@gmail.com addressing to the address below;
Executive Director.
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Tanzania Women Initiative for Development Organization,
P.O Box 3917,
Ifunda street, Magomeni Usalama, Opposite to NCT Wazalendo Office, Mwalimu Safe Building, Dar es salaam Tanzania.
The application should be in a sealed envelope and quote the tender number or reference not later than 25th March 2023.
