Country Human Resources Officer at Plan International
Location: Dar es Salaam, Tanzania
Company: Plan International
Role PURPOSE
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.
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Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.
This role will provides technical guidance and administrative support towards key Country HR processes in accordance with Plan’s HR principles, policies, best practices and standards.
Dimensions of the Role
The position holder reports to the HR Specialist, does not approve budgets and payments but may be required to make plans that involve use of finances allocated to the HR department. Has no direct report and will be working directly and indirectly with the external HR stakeholders in staff relations matters.
Accountabilities
- Timely preparation of quality HR correspondence and packages relating to staff recruitment, contract termination, promotions, transfer, salary adjustment, employee requests, background checks, and separation in line with Plan policies and standards.
- Recruit right candidates for the right positions (A, B, C1) at the right time using non discriminatory recruitment processes taking cognizance of Plan’s commitment to child protection, diversity and inclusion.
- Responsible for managing staff data in the HRIS including staff hiring, data update, orientation and troubleshooting system issues.
- Conduct periodic reviews country employee database in HRIS and staff file records for completeness.
- Plan and follow up the induction process in coordination with line managers to ensure completeness and in accordance with the PII induction processes.
- Provide periodic support to the emergency team specifically on recruitments, contracts, disciplinary, performance processes and orientation of key policies and guidelines.
- Facilitate effective leave planning, monitoring and management purposes in line with the HR Policy Manual provisions while reviewing leave schedules/reports for completeness & adherence to plans.
- Provide support in HR budget preparation and monitoring of related expenses.
- Work closely with Medical insurance while acting as a focal point to ensure staffs are getting the required services in line with the policy.
- Provide support in identifying and addressing HR risks, clarify policies and provision of general support to staff in relation to bank loans, Pension fund, WCF etc
- Promotes and abides by Plan policies and procedures including but not limited to child protection, code of conduct and mandatory reporting responsibilities.
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
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Key relationships
- Medium contact with line management and staff
- Medium contact with service providers such as medical providers, banks, pension funds, WCF, recruitment agencies
Technical expertise, skills and knowledge
Essential
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- A degree in Human Resource Management, Administration or Social Sciences
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- Good understanding and application of country labour laws
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- Good thematic knowledge in the field of human resources
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- Excellent communication, analytical, problem solving skills facilitation and influencing skills
- High degree of confidentiality and integrity
- Strong planning and organizational skills
- Proficiency in MS office tools
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
- Typically office environment with periodic support visits to Program Units and the emergency program
Level of contact with children
Low contact: No contact or very low frequency of interaction
Monitoring & Evaluation Specialist at Plan International
Internal (High)
The position reports to Head of MERL.
This position will work closely with M&E staff member across all Pus/Programmes/projects.
Head of programmes/thematic/BD/Communication and advocacy
External (Low)
Implementing partners (for DQA and capacity building)
External Consultants
Functional networks within Plan
Technical expertise, skills and knowledge
Gained through education, training, & experience
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Required experience and Qualifications
A Master’s degree in International Development or another relevant field preferred.
More than 5 years of relevant field-based M&E experience, including
significant time in monitoring and evaluation for development, research
experience is an asset.
Minimum of 5 years of providing training, and in a supervisory and/or
management role, in monitoring and evaluation to all levels of
stakeholders;
Experiences in M&E of Education projects, Child protection, projects, and VSLA projects, and youth empowerment Projects.
Ability to use cost effective and online applications for mobile data collection and data management
Ability to work independently with minimal supervision
Ability and willingness to travel within the supported districts
This position requires high computer literacy with a full knowledge of
office applications, i.e. MS Word, Excel, PowerPoint, Outlook and
Internet and statistical packages such as SPSS, STATA, Epi Info and
others related packages.
Fluent written and spoken English language skills required.
Experience with rights based participatory MER approaches including social audits.
Essential
Knowledge
In-depth knowledge of the M&E and preferably minimum 5 years of experience in Non-profit making organisation
Skills
Data Analytical and strategic planning
Excellent communication skills appropriate to the audience, particularly English language skills (oral /written)
Proficient computer skills and use of data analytical applications
Ability to work under multidisciplinary and multicultural environment
Behaviours
Hardworking with capacity to work independently with minimum supervision
Honest, integrity, open and transparent personality.
Team player
Working towards achieving a team goal
Be able to Respect all groups of people in the community and culturally sensitive
Persuasive and able to work with different cultural settings
Motivated, energetic and strives to develop and support others
Result oriented
Working for the best interest of the organisation and children
Appreciate of child rights and gender equality
Desirable
Working with the project team and ensure project results are achieved timely without compromising with quality
Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
Plan and schedule own work, interpreting instructions and selecting appropriate methods/tools for delivery.
Operate in a high-pressure deadline-driven environment with professionalism
Managing donor grants with strict reporting deadlines
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Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Read Also:
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
Typical office environment with at least 50% of travel to programme locations.
Level of contact with children
Low contact: Very limited contact or interaction with Children during reflection meetings, evaluations, and research
Location: Dar es Salaam
Reports to: Head of MER
Grade: D1
Closing Date: 17th February, 2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
