Catalyst - NO-C - (2301159)
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 12 months
Primary Location: Tanzania, United Republic of-Dodoma
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
NEW CATALYSTS & ONE HEALTH WCO FOCAL PERSON
TERMS OF REFERENCE
TERMS OF REFERENCE
Purpose of the Contract
To support One Health implementation and continue monitor the implementation of the National Bridging Workshops roadmap and identify challenges in the operationalization of the collaboration at the human-animal- environment interface for complying with the International Health Regulations (IHR, 2005).
Background
The health of humans, animals and is environment vitally interlinked. A majority of emerging and endemic human diseases have their origins in animals, transmitted directly, through food or via the environment. Animal-specific diseases can also have indirect implications for human health through food security and other impacts on livelihood. There is therefore a shared responsibility and synergic potential for collaboration between public and animal health sectors to deal with zoonotic diseases and other threats at the animal-human interface.
WHO Member States adopted the International Health Regulations (IHR, 2005), for the prevention and control of events that may constitute a public health emergency of international concern. The IHR Monitoring and Evaluation Framework (MEF) has been developed to assist countries in strengthening minimum national core public health capacities to detect, assess, notify, and respond to such threats under the IHR.
The World Organisation for Animal Health (WOAH founded as OIE) is the international Organisation responsible for developing standards, guidelines, and recommendations for animal health and zoonoses. WOAH’s Performance of Veterinary Services (PVS) Pathway is a range of tools to assist countries in the evaluation and strengthening of the capacities of their veterinary services.
The joint use of WHO IHRMEF tools and WOAH PVS Pathway can result in better alignment of capacity-building approaches and strategies between human and animal health services of a country. For this purpose, the IHR-PVS National Bridging Workshops (NBW) was developed. An NBW is a three-day event that enables the animal health sector, the human health sector, and other sectors including the environmental sector, etc. in countries to come together and improve collaboration. This very interactive workshop employs user-friendly materials, simulation scenarios, and group exercises to identify strengths and weaknesses in current collaboration in key technical areas (surveillance, response, and risk communication, among others). Previous capacity assessments, such as the Joint External Evaluation or the PVS Evaluation, are examined side by side and outcomes are shared and discussed. Together, participants from different sectors and different levels of health structures then identify joint actions to address gaps and improve their collaboration at the human-animal-environment interface.
One of the key outputs of these NBWs is the NBW Roadmap, a joint action plan that can be integrated into other mandated plans such as the National Action Plan for Health Security (NAPHS). However, this will depend greatly on the status of the country in terms of IHR-MEF and on the level of One Health capacity.
As countries began implementing NBW roadmaps, they requested additional evidence-based tools and resources for strengthening collaboration. To provide countries with further operational approaches, several tools are being developed according to the Tripartite Zoonoses Guide (TZG). These include tools for multisectoral coordination mechanisms, joint risk assessment, surveillance and information sharing, and response preparedness (REPREP), etc. animal health and human health sectors have developed jointly to improve their collaboration.
With the NBW program, the WHO country office is looking to recruit a national expert, who can support the implementation of the NBW roadmap, the use of operational tools and strategies that can be tailored to meet the country’s needs for better coordination, collaboration, communication, and capacity building to address health challenges at the human-animal-environment interface.
Work to be performed
The work of the consultant will be to:
Specific requirements
LANGUAGE:
The English Language is required
Read: Expert knowledge
Write: Expert knowledge
Speak: Expert knowledge
- Qualifications required:
EDUCATION:
Desired: The preferred candidate should have at least a master’s degree in medical/veterinary studies or a related field with comprehensive knowledge of human and animal health services.
Essential: Master’s degree in medical or veterinary studies
-Experience required: At least 5 years of experience in zoonotic disease prevention, surveillance, and control.
Experience with public health or animal health systems in the host country.
Very good understanding of the One Health approach and its implementation through multi-sectoral coordination in countries.
WHO Competencies
REQUIRED
Skills / Technical skills and knowledge:
Language requirements:
Requirement: the official language of the host country (Excellent) and English (Intermediate).
Place of assignment
Based in host-country with some travel as requested
PAYMENT SCHEDULE
Grade: NO-C – Step 1
TIMELINE AND REPORTING
Duration
The expected duration of the assignment period of (12) Twelve Months.
Proprietary Rights
Outputs delivered under this contract will remain the property of the government of Tanzania, National One Health Unit under PMO.
The UN system in Tanzania provides a work environment that reflects the values of gender equality, teamwork, diversity, integrity, a healthy balance of work and life, and equal opportunities for all, including persons with disabilities.
Qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.
Interested candidates should address an application comprising of a detailed Curriculum Vitae, Application letter, copies of certificates/diplomas/degrees and testimonials via the following link:
Qualified females are highly encouraged to apply.
Job Posting: Feb 9, 2023, 3:39:04 PM
Closing Date: Feb 23, 2023, 1:59:00 AM
To support One Health implementation and continue monitor the implementation of the National Bridging Workshops roadmap and identify challenges in the operationalization of the collaboration at the human-animal- environment interface for complying with the International Health Regulations (IHR, 2005).
Background
The health of humans, animals and is environment vitally interlinked. A majority of emerging and endemic human diseases have their origins in animals, transmitted directly, through food or via the environment. Animal-specific diseases can also have indirect implications for human health through food security and other impacts on livelihood. There is therefore a shared responsibility and synergic potential for collaboration between public and animal health sectors to deal with zoonotic diseases and other threats at the animal-human interface.
WHO Member States adopted the International Health Regulations (IHR, 2005), for the prevention and control of events that may constitute a public health emergency of international concern. The IHR Monitoring and Evaluation Framework (MEF) has been developed to assist countries in strengthening minimum national core public health capacities to detect, assess, notify, and respond to such threats under the IHR.
The World Organisation for Animal Health (WOAH founded as OIE) is the international Organisation responsible for developing standards, guidelines, and recommendations for animal health and zoonoses. WOAH’s Performance of Veterinary Services (PVS) Pathway is a range of tools to assist countries in the evaluation and strengthening of the capacities of their veterinary services.
The joint use of WHO IHRMEF tools and WOAH PVS Pathway can result in better alignment of capacity-building approaches and strategies between human and animal health services of a country. For this purpose, the IHR-PVS National Bridging Workshops (NBW) was developed. An NBW is a three-day event that enables the animal health sector, the human health sector, and other sectors including the environmental sector, etc. in countries to come together and improve collaboration. This very interactive workshop employs user-friendly materials, simulation scenarios, and group exercises to identify strengths and weaknesses in current collaboration in key technical areas (surveillance, response, and risk communication, among others). Previous capacity assessments, such as the Joint External Evaluation or the PVS Evaluation, are examined side by side and outcomes are shared and discussed. Together, participants from different sectors and different levels of health structures then identify joint actions to address gaps and improve their collaboration at the human-animal-environment interface.
One of the key outputs of these NBWs is the NBW Roadmap, a joint action plan that can be integrated into other mandated plans such as the National Action Plan for Health Security (NAPHS). However, this will depend greatly on the status of the country in terms of IHR-MEF and on the level of One Health capacity.
As countries began implementing NBW roadmaps, they requested additional evidence-based tools and resources for strengthening collaboration. To provide countries with further operational approaches, several tools are being developed according to the Tripartite Zoonoses Guide (TZG). These include tools for multisectoral coordination mechanisms, joint risk assessment, surveillance and information sharing, and response preparedness (REPREP), etc. animal health and human health sectors have developed jointly to improve their collaboration.
With the NBW program, the WHO country office is looking to recruit a national expert, who can support the implementation of the NBW roadmap, the use of operational tools and strategies that can be tailored to meet the country’s needs for better coordination, collaboration, communication, and capacity building to address health challenges at the human-animal-environment interface.
Work to be performed
The work of the consultant will be to:
- Active liaising between the environment, animal health, and human health sector following the NBW to keep the momentum.
- Advocate and push for the implementation of activities jointly defined during the NBW and listed in the NBW Roadmap.
- Provide technical assistance for the implementation of OH National Strategy and NBW roadmap activities.
- Organize a small meeting at the national level to conduct the NBW follow-up survey.
- Identify challenges in the operationalization of the collaboration at the country level, propose solutions and possible tripartite support opportunities.
- Identify low-cost high-impact NBW roadmap activities which could be funded by the tripartite.
- Participate in the animation of the NBW network via online forums.
- Attend the yearly NBW network consultative meeting.
- Serve as technical focal point and advocate for other tripartite activities (Joint risk assessment tool, Multisectoral Coordination Mechanisms tool, etc).
- Any other duty as required.
- Identified OH priority activity plan from the country National OH Strategies for Tanzania mainland and Zanzibar for resource mobilization at WCO/AFRO
- Three short quarterly technical reports 3 months, 6 months, and 9 months to update on prioritised activities and challenges encountered (This report can be in bullet points, it will help to update partner organizations and the donor).
- A final technical report at the end of the contract, summarizing all activities conducted, giving an overview of the status of implementation of the OH national strategy and NBW roadmap activities, and providing recommendations on the way forward.
Specific requirements
LANGUAGE:
The English Language is required
Read: Expert knowledge
Write: Expert knowledge
Speak: Expert knowledge
- Qualifications required:
EDUCATION:
Desired: The preferred candidate should have at least a master’s degree in medical/veterinary studies or a related field with comprehensive knowledge of human and animal health services.
Essential: Master’s degree in medical or veterinary studies
-Experience required: At least 5 years of experience in zoonotic disease prevention, surveillance, and control.
Experience with public health or animal health systems in the host country.
Very good understanding of the One Health approach and its implementation through multi-sectoral coordination in countries.
WHO Competencies
REQUIRED
- Communicating in a credible and effective way.
- Fostering integration and teamwork
- Producing Results
- Building and promoting partnerships across the organization and beyond
- Respecting and promoting individual and cultural differences
Read Also:
- Good command of Computer Application Systems
- Computer knowledge of Word, Excel, and PowerPoint
Skills / Technical skills and knowledge:
- Excellent communication and interpersonal skills and sensitivity to political and cultural issues
- Proven ability to work in multisectoral teams
- Proven ability to meet deadlines
Language requirements:
Requirement: the official language of the host country (Excellent) and English (Intermediate).
Place of assignment
Based in host-country with some travel as requested
PAYMENT SCHEDULE
Grade: NO-C – Step 1
TIMELINE AND REPORTING
Duration
The expected duration of the assignment period of (12) Twelve Months.
Proprietary Rights
Outputs delivered under this contract will remain the property of the government of Tanzania, National One Health Unit under PMO.
Read Also:
The UN system in Tanzania provides a work environment that reflects the values of gender equality, teamwork, diversity, integrity, a healthy balance of work and life, and equal opportunities for all, including persons with disabilities.
Qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.
Interested candidates should address an application comprising of a detailed Curriculum Vitae, Application letter, copies of certificates/diplomas/degrees and testimonials via the following link:
Qualified females are highly encouraged to apply.
Job Posting: Feb 9, 2023, 3:39:04 PM
Closing Date: Feb 23, 2023, 1:59:00 AM
Procurement Assistant - G.5 - (2301077)
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 12 Months
Primary Location: Tanzania, United Republic of-Dar-es-Salaam
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 12 Months
Primary Location: Tanzania, United Republic of-Dar-es-Salaam
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
. Background and Justification
*Purpose of the Position
To provide support to the country office in the timely procurement of goods & services ensuring effectiveness, transparency, and integrity of the procurement process.
2. Job Description
*Objectives of the Programme and the immediate Strategic Objective
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
*Organizational context (Describe the individual role of incumbent within the team, focusing on the intricacy and difficulty of working environment)
The incumbent will work under the direct supervision of the Operations Officer and the overall supervision of the Head of WHO Country Office, Syria in a normal office environment. Guidance is provided in the form of procurement guidelines and administrative instructions. Supervisors determine priorities on the basis of changing and ad-hoc requirements. The incumbent performs day to day and routine tasks independently. Complex issues or exceptions from established procedures are discussed and resolved with the supervisor.
*Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected)
The incumbent will perform the following duties:
Competencies: Generic Describe the core, management competencies required - See WHO competency model - list in order of priority, commencing with the most important ones.
WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
Functional Knowledge and Skills
*Describe the essential knowledge and the skills specific to the position
Education Qualifications
*Essential
*Essential
4. Use of Language Skills
Very good knowledge of English and Swahili. French is an asset.
Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.
5. Remuneration:
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TZS 43,670,000/- and 30 days of annual leave.
ADDITIONAL INFORMATION
*Purpose of the Position
To provide support to the country office in the timely procurement of goods & services ensuring effectiveness, transparency, and integrity of the procurement process.
2. Job Description
*Objectives of the Programme and the immediate Strategic Objective
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
*Organizational context (Describe the individual role of incumbent within the team, focusing on the intricacy and difficulty of working environment)
The incumbent will work under the direct supervision of the Operations Officer and the overall supervision of the Head of WHO Country Office, Syria in a normal office environment. Guidance is provided in the form of procurement guidelines and administrative instructions. Supervisors determine priorities on the basis of changing and ad-hoc requirements. The incumbent performs day to day and routine tasks independently. Complex issues or exceptions from established procedures are discussed and resolved with the supervisor.
*Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected)
The incumbent will perform the following duties:
- Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.
- Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. Draft purchase order amendments when required, provide justification and upload supporting documents in RMS.
- Prepare requests for price estimates for non catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor.
- Draft bid invitations and related correspondence, compile offers, prepare summary of bids including information on price and conditions of offer, and draft the adjudication reports with recommendations for decision making.
- Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.
- Maintain and update the suppliers’ database including completion of the supplier evaluation forms for all suppliers contracted by WHO office.
- Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.
- Perform other duties related to area of work, and replace colleagues as required.
Read Also:
Competencies: Generic Describe the core, management competencies required - See WHO competency model - list in order of priority, commencing with the most important ones.
WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
- Teamwork*
- Respecting and promoting individual and cultural differences*
- Communication*
- Producing results
- Moving forward in a changing environment
Functional Knowledge and Skills
*Describe the essential knowledge and the skills specific to the position
- Proven knowledge of procurement regulations and procedures
- Demonstrated negotiation skills
- Very good organizational skills, ability to meet deadlines
- Good analytical skills
Education Qualifications
*Essential
- Completion of secondary education, supplemented by training in a field related to the work performed
- University degree in business administration, social sciences or a related field is an asset
*Essential
- At least five years’ progressive experience in procurement.
Read Also:
- Relevant experience in the UN system.
4. Use of Language Skills
Very good knowledge of English and Swahili. French is an asset.
Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.
- Very good knowledge of Microsoft applications.
- Knowledge of ERP/Oracle applications is an asset
5. Remuneration:
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TZS 43,670,000/- and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected case of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
- Interested candidates must apply on-line through our Stellis recruitment system. For assessment of your application, please ensure that: (I) Your profile on Stellis is properly completed and updated; (ii) All required details regarding your qualifications, education and training are provided; (iii) Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.
Job Posting: Feb 9, 2023, 3:39:04 PM
Closing Date: Feb 23, 2023, 1:59:00 AM
Closing Date: Feb 23, 2023, 1:59:00 AM
Programme Assistant - G.5 - (2301076)
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 12 MONTHS
Primary Location: Tanzania, United Republic of-Dar-es-Salaam
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 12 MONTHS
Primary Location: Tanzania, United Republic of-Dar-es-Salaam
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
Read Also:
ADDITIONAL INFORMATION
REQUIRED QUALIFICATIONS
Education
Use of Language Skills
Essential: Expert knowledge of English and Swahili
Desirable:
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TZS 43,670,000.00 and 30 days of annual leave.
Read Also:Education
- Essential: Completion of secondary school followed by Secretarial or Administrative or commercial training.
- Desirable: Diploma/Degree in Business Administration
- Essential: 5 - 7 years of experience in a recognized public or private institution
- Desirable: Experience in administrative support positions within WHO or another UN agency is an asset. Experience in Oracle-based systems or another ERP-like system is an asset.
- The incumbent will demonstrate mastery; actualize his knowledge in the use of modern office technology through internal courses, on the job or self-training. He / she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in Country Office, organic group and WHO, to be able to brief and explain procedures to other members Staff.
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Moving forward in a changing environment
- Ensuring the effective use of resources
Use of Language Skills
Essential: Expert knowledge of English and Swahili
Desirable:
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TZS 43,670,000.00 and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected case of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
- Interested candidates must apply on-line through our Stellis recruitment system. For assessment of your application, please ensure that: (I) Your profile on Stellis is properly completed and updated; (ii) All required details regarding your qualifications, education and training are provided; (iii) Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.
Job Posting: Feb 9, 2023, 3:39:04 PM
Closing Date: Feb 23, 2023, 1:59:00 AM
Closing Date: Feb 23, 2023, 1:59:00 AM
Operations Assistant - G.6 - (2301063)
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 1 Year
Primary Location: Tanzania, United Republic of-Dodoma
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 1 Year
Primary Location: Tanzania, United Republic of-Dodoma
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
OBJECTIVES OF THE PROGRAMME
The objective of the Country Support Unit (CSU) is to support the work of the WHO Country Office Tanzania) through delivery of services within the areas of human resources, finance, contracting and procurement, legal advice, information & communications technology, printing, security, facilities management, fixed assets, conference support, travel and transport, and staff wellness and well-being. As an enabling function, the Cluster enhances the productivity of the health technical programmes and country offices while at the same time overseeing accountability, transparency and compliance with WHO administrative rules and regulations. The CSU Cluster strives to strengthen the capacity of WHO/Tanzania to react in an agile way to external and internal changes. The Cluster projects are designed to increase productivity, ensure financial sustainability of the region’s structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being.
The objective of the Country Support Unit (CSU) is to support the work of the WHO Country Office Tanzania) through delivery of services within the areas of human resources, finance, contracting and procurement, legal advice, information & communications technology, printing, security, facilities management, fixed assets, conference support, travel and transport, and staff wellness and well-being. As an enabling function, the Cluster enhances the productivity of the health technical programmes and country offices while at the same time overseeing accountability, transparency and compliance with WHO administrative rules and regulations. The CSU Cluster strives to strengthen the capacity of WHO/Tanzania to react in an agile way to external and internal changes. The Cluster projects are designed to increase productivity, ensure financial sustainability of the region’s structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being.
Read Also:
DESCRIPTION OF DUTIES:
Under direct supervision of Operations Officer and broad guidance of the General Management and Coordination Cluster Director, the incumbent will:
A. Facilities & Protocol
B. Assets and Fleet
Education:
Use of Language skills:
Required: Excellent (mother tongue/advanced) knowledge of English & Swahili
WHO Competencies
TZS 51,531,000/- as starting annual net base salary exempt from local income tax (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
Read Also:
ADDITIONAL INFORMATION
DESCRIPTION OF DUTIES:
Under direct supervision of Operations Officer and broad guidance of the General Management and Coordination Cluster Director, the incumbent will:
A. Facilities & Protocol
- Prepare letters and applications for visas for international personnel and/or their family members, liaise and follow through with United Republic of Tanzania Ministry of Foreign Affairs (MOFA) and United Republic of Tanzania embassies/consulates as necessary, to ensure timely issuance of visas for international personnel and families relocating to United Republic of Tanzania
- Prepare letters, submissions and follow through the process for issuance/renewal of MOFA ID/residence permit cards for WHO personnel and family members.
- Prepare letters and submissions for the registration of locally recruited personnel with MOFA.
- Maintain filing systems and ensures updated information; keep records of visas/MOFA ID cards and alert staff in time for renewal of ID/residence permit cards. Generate periodic reports on status/progress of cases.
- Update staff information database for timely submission of report on the Office’s personnel and dependent family members, to UN and/or authorities as instructed by supervisor
- Assist supervisor in liaising with MOFA and other government agencies on relevant matters concerning diplomatic privileges and immunities in United Republic of Tanzania.
- Maintain relevant information on MOFA procedures and Host Country Agreement on AFRO intranet. Manage and continuously update the ASC orientation online portal with comprehensive information for new personnel relocating to United Republic of Tanzania.
- In close coordination with HRT and colleagues in ASC, provide dedicated welcome orientation, advising and assisting new personnel in United Republic of Tanzania on issues related to privileges and immunities, i.e. importing/exporting personal effects household goods, status of MOFA ID card, residence matters, rental leases, VAT exemption, as needed. Provide same support to ensure smooth separation and follow through on the relevant matters.
- Provide in-depth briefing to personnel, and/or answer queries on relevant entitlement and procedures. Bring complex matters to the attention of supervisor.
- Prepare relevant documentation, assist, and follow up on matters pertaining to registration of official vehicles and personally owned motor vehicles by international staff, renewal of driver’s licenses, road tax etc.
- Prepare documents and assist with customs clearance of official imports/exports of the Office, as well as household items of international staff arriving or departing United Republic of Tanzania.
- Prepare certificates, facilitation letters and/or relevant documents upon staff requests; provide support and/or documentation for requests received from personnel for assistance with local Police, MOFA, Immigration Office, Customs Office for any official business in United Republic of Tanzania
- Liaise with ASC focal point on UN Laissez Passer/UN certificate requests by staff of the Office, including dispatch, receipt, distribution and return on separation.
- Participate in meetings with UN agencies in United Republic of Tanzania on relevant issues, as instructed by supervisor
- Assist ASC team in the coordination of office space and planning internal office moves in the Office
- Act as Leave Administrator for ASC team members present in the Office
- Organize packing and outgoing shipments of household goods and personal effects for staff members opting WHO assisted shipment for relocation to or within the AFRO Region; prepare documentation, obtain and review quotations from the forwarding agents and make appropriate recommendations; verify invoice, make instruction for payments and evaluate the services provided by the movers
- Provide backup support within the unit and perform related duties as required or assigned by supervisors.
B. Assets and Fleet
Read Also:
- As focal point for the Office, provide support and guidance to personnel of the Office on issues related to fixed asset, in close coordination with AFRO asset management focal point in Asset Survey Committee (ASC)
- Take timely actions related to fixed asset, including but not limited to recording, barcode assignment, tagging, tracking, etc. Coordinate with the relevant team for the purchase, receipt of items to central storage, as well as registration and issuance of fixed assets to custodians
- Optimize monitoring and (re)distribution of the office equipment and assets for effective use of resources.
- Prepare submission to Property Survey Committee (PSC) secretary for the Office’s assets; handle disposal approved by PSC timely and in compliance with WHO procedures; consult AFRO focal point on exceptions.
- As per schedules and instructions received from AFRO focal point, conduct the WCO’s annual physical verification and ensure timely submission of reports and supporting documentation
- Working closely with counterparts in AFRO offices and HQ, provide support for all aspects of the WCO’s fleet and act as AFRO focal point for WHO's Fleet Management System (Tracpoint). This involves liaising regularly with WFS team and ongoing contacts with AFRO counterparts to ensure updated data in Tracpoint, timely collection and payment for relevant systems fees, all vehicles are properly equipped with Vehicle Tracking device, confirm the availability and good functioning of communications, safety and extra equipment, logbooks are properly updated and maintained for all vehicles
- Proactively follow up with drivers
on speed and safety issues; recommend best practices and liaise with
AFRO/HQ counterparts to ensure that key performance indicators are
maintained with set parameters and safety policies.
- Monitor fuel consumption and identify innovative ways to reduce fuel consumption; follow up with AFRO counterparts proactively to increase operational efficiency of vehicles
- Assist in the process of reporting traffic crashes and vehicle incidents and supporting crash investigation to identify the causes and suggest preventative measures.
- Collect and analyses fleet data and prepare and present monthly fleet management reports; Based on fleet management data and information identify, suggest and implement actions for improving efficiency and effectiveness of the fleet as well as reducing the risk associated with fleet operations and road transport.
- Analyze and forecast operational response needs for transport, assist ASC in reviewing vehicle request, prepare annual replacement plan (with budget information), conduct rent/lease vs buy analysis, follow through vehicle disposal / replacement plan based on BOS approval. Assist ASC in planning and facilitate training workshops on fleet and vehicle management.
- Provide backup support within the unit for other duties, and perform other related duties as required or assigned by supervisor.
- Prepare purchase orders for relevant assigned tasks, keep track and verify invoices against received delivery, process payments and expenditure batches when assigned by supervisors
- Perform other related duties as required or assigned by supervisors.
Education:
- Essential: Completion of secondary school or equivalent.
- Desirable: University degree in administration, information technology, accounting, data management, logistics or supply management.
- Essential: At least 8 years of progressively responsible experience in administration, accounting, procurement, protocol, or logistics operations.
- Desirable: Demonstrated experience in an international complex environment or institution. Relevant experience with(in) WHO or in the UN. Experience in managing assets or fleet logistics operations.
Use of Language skills:
Required: Excellent (mother tongue/advanced) knowledge of English & Swahili
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Knowing and managing yourself
TZS 51,531,000/- as starting annual net base salary exempt from local income tax (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
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ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected case of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
- Interested candidates must apply on-line through our Stellis recruitment system. For assessment of your application, please ensure that: (I) Your profile on Stellis is properly completed and updated; (ii) All required details regarding your qualifications, education and training are provided; (iii) Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.
Job Posting: Feb 9, 2023, 3:39:04 PM
Closing Date: Feb 23, 2023, 1:59:00 AM
Closing Date: Feb 23, 2023, 1:59:00 AM
