Procurement Officer at Pathfinder International
Pathfinder International Dar es-Salaam, Tanzania
Full-time · Entry level
About the job
Recommended:
Key Job Outcomes:
Supplies and Equipment Tracking and Delivery: Ensures timely tracking
of all supplies and equipment sent to the relevant managers. Ensures
timely delivery of supplies and equipment to the specified locations and
proactively liaises with relevant managers to clarify relevant
Procurement of Goods and Services: Purchases goods and services,
analyzes purchase requisitions, and creates new and updates existing bid
Prepares and follows up payment requests for goods and services in a
timely manner in accordance with existing Pathfinder policies and
guidelines. Coordinates, assigns, reviews and participates in the work
of staff responsible for volume purchasing services.
Bid Proposals: Assists in drafting and evaluating bid proposals;
solicits and negotiates competitive pricing from vendors and makes
recommendations for issuance of purchase orders and waivers of Reviews
existing office supply contracts and coordinates the bid process in
accordance with Pathfinder International procurement rules and best
practices. Serves on committees to evaluate sealed proposals. Negotiates
pricing.
Vendor Database Management: Maintains a database of vendors.
Investigates and resolves complex problems associated with outside
vendor documentation to process purchase orders, waivers, payments.
Reports: Prepares and submits procurement reports in agreed format and timeframe
Project Management and Participation: Leads, manages or participates in cross-functional project teams
Minimally Required Job-specific Competencies:
Purchase of Commodities: Foundational knowledge of the purchase of
commodities, computer hardware and software, materials equipment,
services and/or
USAID Procurement Rules and Regulations: Foundational knowledge of USAID procurement rules and
Procurement Process: Advanced knowledge of the procurement
PC Applications: Foundational knowledge of purchasing
Vendor Relations Management: Ability to maintain relationships with
Minimally Required Organizational Competencies:
Confidentiality: Ability to handle sensitive and confidential information in a discreet and professional manner
Software Applications: Foundational knowledge of MS Office products, including MS Word, Excel, Outlook, and
Read Also:
Languages: Advanced writing and speaking skills using local language and English
Communication: Advanced oral and written communication skills. Advanced knowledge of report
Sexual and Reproductive Health and Rights Services: Foundational
knowledge of family planning and reproductive health principles,
practices and services, including strategies and
Passion for Sexual and Reproductive Health Services: Commitment to
family planning, reproductive health services, gender, maternal, child
health services, and eradication of harmful traditional
Influencing and Customer Service Skills: Advanced influencing and diplomacy Advanced customer service skills.
Organization, Planning and Multi-tasking: Advanced organizational and
planning skills, project planning and management Proven ability to set
priorities, meet deadlines and multi-task with minimal supervision.
Matrix Management: Ability to thrive in a matrixed
Self-Management and Teamwork: Ability to work independently or as a
member of the team, ability to be detailed-oriented, and ability to
manage stress effectively in a fast-paced environment
