Grants Officer at Jhpiego
Jhpiego
Mwanza Region, Tanzania
Full-time · Entry level
Recommended:
Overview
The Grants Officer will support in oversight and management of the sub grants under Jhpiego/Tanzania’s USAID Afya Yangu program. S/he advises and assists in the design, development, and oversight of the sub-grants management policies, procedures and practices. Provides guidance and interpretation of grants policy for program staff as well as grantees. Assist the Senior Grants Officer to analyze and evaluates grant applications, and awards to ensure adherence to grants management policies and donor requirements and work closely with the technical team to analyze work plans, budget estimates, and Milestones for reasonableness and consistency. He/she will be required to travel to the field to conduct compliance visits from time to time.
Job Grade: 8
This position is open to Tanzanians only
Responsibilities
- Work with the Senior Grants Officer and Grants Director, Cluster Managers and other technical staff to oversee the process of selecting grantees for the award.
- This will include conducting pre-award assessments to determine the responsibility of prospective grantees and providing feedback to the applicants as per guidance from the project’s leadership.
- Coordinate and participate in developing the scope of work and budgets for prospective grantees
- In coordination with other grants officers/finance officers and technical teams, maintain and update the sub-award tracking system on monthly basis, including invoices and technical reports, in accordance with subgrants’ documents.
- In coordination with the finance office and technical team, conduct timely review and verification of deliverables submitted by sub-grantees on regular basis, including budget analysis and review.
- Make determinations of risk profiles of prospective grantees and recommend appropriate approaches to mitigate the risks identified
- Provide technical assistance to staff and grantees on administrative policies and procedures for grants management such as;
- Jhpiego grants management policies and procedures
- Policies and procedures for procurement under sub-grants
- Interpretation of donor regulations
- Grantee monitoring
- Review monthly reports against the milestones where each grantee submits requests for reimbursements, liquidations, financial status, monitoring and evaluation of data and a narrative progress report.
- Consolidate programmatic and financial review feedback for all Civil Society Organizations (CSOs) and Local
- Government Authorities (LGAs) and assess the implementation of the recommendations set forth on regular basis.
- Monitor the performance of sub-grantees including expenditure analysis and progress on targets, and coordinate with the finance and technical teams for mitigation strategies.
- Ensure systems and tools are in place to enable successful monitoring of the action at contractual and programmatic levels.
- Be a liaison person and maintain a comprehensive timetable for grants audits and facilitate auditors to carry out the required audits in a timely and cost-effective manner.
- Oversee accuracy, presentation and timeliness of all grant programmatic and financial reports, ensuring reconciliation to USAID AFYA YANGU Annual Work Plan and Jhpiego accounts system respectively.
- Build the capacity of sub-grantees in the areas of grants management and compliance with donor and organizational policies.
- Conduct site visits to selected grantee organizations to directly observe project implementation, provide project management support, and train on USAID rules and regulations.
- In collaboration with Grants Manager organize and maintain all project documents and files related to the grant process and individual grantee activities.
- In collaboration with Grants Manager maintain and update specific project and related correspondence files, tracking and status sheets, and databases.
- In collaboration with Grants Manager collect and maintain complete documentation of submission/transmittal of reports that are specific to grants under prime awards.
- Inventory of property in grantees’ custody
- VAT reports of grantees
- Audit reports of grantees
- Other deliverables (programmatic and financial) of grantees
- In collaboration with Grants Manager conduct investigations to resolve contractual issues/problems/disputes arising from grants and make recommendations to the Finance and Operations Director and Chief of Party for resolution.
- Assume other duties as assigned.
Recommended:
Required Qualifications
- Bachelor’s degree in Finance, Economics, project management or a related field [Master’s degree preferred]
- Professional training related to grants management is an added advantage
- Minimum of five years of post-qualification experience in a grants management position in a reputable NGO or development agency.
- Program management skills
- Communication and interpersonal skills – Strong written and oral communication skills.
- Excellent interpersonal skills and ability to deal with staff at all levels
- Tax Knowledge – In-depth knowledge of Tanzania income tax regulations
- Understanding of USAID rules and regulations
- Supervisory skills- Ability to Mentor and train other Finance staff
- Knowledge of the Microsoft office suite
- Knowledge of sub-awards and mandatory award requirements
Human Resource Officer at Jhpiego
Dar es-Salaam, Tanzania
Full-time · Entry level
About the job
Overview
Reporting to the Human Resource Director, the Human Resources Officer will support HR strategic priorities and also provide ongoing HR support to the Jhpiego offices for the effective delivery of human resource services and functions. These include developing and designing strategies to deliver HR objectives, providing human resource support in recruitment, performance management, HR administration, and employee relations, ensuring compliance with Tanzanian labour laws and implementing initiatives in accordance with Jhpiego policies.
Job Grade: 8
This job is open to Tanzanians only
Read Also:
Responsibilities
- In collaboration with the HR Director, lead recruitment processes including requisition forms, advertising, screening of applications, interviews, selection and reference checks.
- Oversee the planning and implementation of the orientation of newly recruited staff.
- Monitor the administration of staff benefits
- Ensure maintenance of up-to-date employee records in both electronic and hard copy files and ensure the files are complete and all required documentation is maintained in a confidential and secure manner.
- Monitor the performance management processes.
- Maintain the administration of HR Policies, addressing staff grievances and in handling disciplinary issues
- Support the staff welfare initiatives and all staff events e.g. staff retreats and meetings.
- Maintain follow-up with staff and managers with submission of various documents required due to HR periodical processes Updated CV, Biodata forms etc.
- Oversee maintenance of medical and group life insurance.
- Support HR online platforms, including JEMS and iCIMs
- Oversee the engagement of Consultants and specific task agreements personnel by ensuring all laid down procedures and policies are adhered to and that the database and agreements are up to date and filled accordingly.
- Plan and oversee staff onboarding, transitioning and during staff exiting.
- Assist the HR director in providing oversight to the HR office and ensure the smooth running of the office
- Other official duties as assigned.
Required Qualifications
- Undergraduate Degree in Business Administration or Human Resources Management
- Minimum3 years relevant experience
- Good knowledge of the Tanzanian labour laws
- Good computer skills particularly the use of Human Resources Information Systems
- Excellent organizational skills including the ability to multitask
- Be of high integrity and ability to maintain confidentiality.
- Passion and desire to work with people at different levels and cultures
Read Also:
Preferred Qualifications
- All staff members of Jhpiego, regardless of the level of their responsibilities, are expected to:
- Model the mission and values stated above
- Participate in the business development processes
- Contribute to the knowledge-sharing and transfer process
- Make responsible decisions that result in time and cost containment and clear accountability
- Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives
Senior Grants Officer at Jhpiego
Jhpiego Mwanza Region, Tanzania
Full-time · Mid-Senior level
About the job
Overview
The Senior Grants Officer oversees the implementation of a grant-making strategy and the designation of sub-grants to organizations providing services and support to USAID AFYA YANGU program. The Senior Grants Officer will manage the financial administration of sub-grants, including approval of financial records and invoices. Ensures monitoring, compliance, and reporting of sub-grants. Oversees the financial capacity building of all sub-grantees and provides practical operational guidance to build the management capacity of the local organizations to meet contractual requirements and minimum reporting standards. Ensures timely and cost-effective project implementation, reporting activity results, and meeting project deliverables.
Job Grade: 9
This job is open to Tanzanians only
Responsibilities
Leadership
- Advise and contribute to the design, development, and implementation of sub-grants management
- Oversee the process of selecting sub-grantees for Award, and this will include establishing the selection criteria for sub-grantees and conducting pre-award assessments to determine the responsibility of prospective sub-grantees, and providing feedback to all applicants
- Make determinations of risk profiles of prospective sub-grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.
- In addition to pre-award assessments, the Grants Manager will also be responsible for the following pre-award tasks:
- Ensure sub-grantee meets selection criteria
- Budget analysis and negotiations
- Complete submission of award documents for review and approval by Director of Grants, Contracts and
- Strategic Partnerships, Finance and Administration (F&A) Director, Chief of Party and/or Country Director, or as specified in the Delegation of Authority (DOA) matrix.
- Advise and contribute to monitoring and evaluation of activities in the context of grants management policies, procedures, and practices
- Ensure sub-grantees follow policies, procedures, and practices consistent with USAID, Jhpiego, and JHU regulations
- Responsible for overall financial and administrative management of sub – grantees, ensuring strict adherence to USG accounting policies and procedures
- Provide technical assistance to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with the Project
- Finance and Admin Director:
- Jhpiego grants management policies and procedures
- Policies and procedures for procurement under sub-grants
- Interpretation of donor regulations
- Preparation of solicitations (RFA, RFPs)
- Modifications
- Grantee monitoring
- Work collaboratively with the USAID AFYA YANGU team and headquarters staff to assure proper project and financial reporting, spending, and compliance
Read Also:
Management
- Develop financial systems and procedures for sub-grantees.
- Review, approve and manage sub-grantee budgets
- Coordinate the monthly reporting process when each grantee project submits requests for reimbursements and reports financial status, monitoring and evaluation data, and a narrative progress report.
- Review monthly financial reports and ensure that expenses are in accordance with the terms of the agreement and USAID, Jhpiego, and JHU rules and regulations
- Ensure that sub-grantees properly safeguard funds
- Process sub-grantee invoices upon approval
- Train sub-grantee staff on USAID, Jhpiego, and JHU financial reporting and accounting procedures. Identify training and other management and administrative support needs for sub-grantees
- Contribute to the annual work planning process for USAID AFYA YANGU
Supervise grants officer(s)
Required Qualifications
- A Bachelor’s degree or equivalent with six to seven years of relevant experience, a Master’s Degree will be an added advantage.
- Minimum of 5 to 6 years of experience in grants design, accounting, and/or sub-grant management on large donor-funded international projects
- Demonstrated expertise with USAID cost principles, reporting requirements, financial regulations, and management systems
- Demonstrated experience managing the implementation of public health projects of over USD 1m per year in developing countries, with emphasis on RMNCAH
- Advanced skills in [Excel and QuickBooks]
- Proficiency in word processing and Microsoft Office
- Experience in developing replicable and sustainable projects in Tanzania
- Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform
- Fluent in written and spoken English and Kiswahili
- Excellent facilitation, oral and written communications skills
- Ability to travel nationally and internationally
Preferred Qualifications
- All staff members of Jhpiego, regardless of the level of their responsibilities, are expected to:
- Model the mission and values stated above
- Participate in the business development processes
- Contribute to the knowledge sharing and transfer process
- Make responsible decisions that result in time and cost containment and clear accountability
- Participate in multiple teams, adopt team spirit, take responsibility for action items assigned, and provide feedback as needed
- Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives
Supervisory (for all supervisors)
- Coach and/ or mentor and develop others
- Lead by example to get desired behavioral/ attitudinal change from staff
- Carefully exercise equal and fair treatment in a supervisory role and handle disciplinary matters satisfactorily
- Delegate responsibility and authority as appropriate
- Provide regular feedback to your direct reports
Human Resource Assistant at Jhpiego Tanzania
Jhpiego Tanzania
Full-time · Entry level
About the job
Overview
Reporting to the Human Resource Director, the Human Resources Assistant will provide HR support to the Jhpiego offices for the effective delivery of human resource services and functions. These include providing human resource support in recruitment, performance management, HR administration, and employee relations, ensuring compliance with Tanzanian labour laws and implementing initiatives in accordance with Jhpiego policies.
Job Grade: 6
This job is open to Tanzanians only
Responsibilities
Assist the Human Resource Director and Officer in the recruitment
process including requisition forms, advertising, screening of
applications, interviews, selection and reference checks.
Provide support and administrative logistics on the orientation of newly recruited staff.
Provide support on the day-to-day administration of staff benefits
Maintain up-to-date employee records in both electronic and hard copy
files and ensure the files are complete and all required documentation
is maintained in a confidential and secure manner.
Assist in the management of the performance management processes.
Assist in the administration of HR Policies, addressing staff grievances and handling disciplinary issues
Coordinate the staff welfare initiatives and all staff events e.g. staff retreats and meetings.
Maintain follow-up with staff and managers with submission of various
documents required due to HR periodical processes Updated CV, Biodata
forms etc.
Be a focal person for medical and group life insurance.
Assist on HR online platforms, including JEMS and iCIMs
Provide administrative support to Consultants and Work Order staff by
ensuring all laid down procedures and policies are adhered to and that
the database and agreements are up to date and filled accordingly.
Provide administrative support during staff onboarding, transitioning and during staff exiting.
Provide administrative support to the HR office and ensure the smooth running of the office
Other official duties as assigned.
Read Also:
Required Qualifications
Undergraduate Degree in Business Administration or Human Resources Management
Minimum3 years relevant experience
Good knowledge of the Tanzanian labour laws
Good computer skills particularly the use of Human Resources Information Systems
Excellent organizational skills including the ability to multitask
Be of high integrity and ability to maintain confidentiality.
Passion and desire to work with people at different levels and cultures
Preferred Qualifications
All staff members of Jhpiego, regardless of the level of their responsibilities, are expected to:
Model the mission and values stated above
Participate in the business development processes
Contribute to the knowledge-sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to
prioritize in order to meet program and/or organizational objectives
