Registration Assistant
locations Kasulu, Tanzania
time type Full time
job requisition id JR2203293
Recommended:
Hardship Level (not applicable for home-based) D
Family Type (not applicable for home-based) Family
Staff Member / Affiliate Type UNOPS LICA3
Terms of Reference
• Minimum 2 years of relevant job experience.
• Training in basic principles of international protection.
• Experience in working with UNHCR proGres software
• Good computer skills, particularly in data management.
Functional Skills.
• DM-Data Management
• IT-Computer literacy
• MS-Data Collection and Analysis
• IT-IT Refugee Systems & Applications
• TR-Training/Coaching/Facilitation
• EX-Experience in international organization (United Nations or similar)
• PR-Experience in Registration
• Excellent knowledge of English
Standard Job Description
Registration
Assistant Organizational Setting and Work Relationships The
Registration Assistant is a member of the registration team and is
supervised by a more senior colleague who normally reports directly to
the Registration Officer. The incumbent is responsible for supporting
all activities related to registration, which may also include functions
related to reception, filing and data management. S/he responds to
queries from asylum seekers and refugees regarding UNHCR's registration
procedures and their rights and entitlements. The Registration Assistant
liaises with protection staff and partners to ensure timely
identification and referral of persons of concern for protection follow
up and may provide interpretation and/or translation services in cases
for which s/he has the required language competencies. All UNHCR staff
members are accountable to perform their duties as reflected in their
job description. They do so within their delegated authorities, in line
with the regulatory framework of UNHCR which includes the UN Charter, UN
Staff Regulations and Rules, UNHCR Policies and Administrative
Instructions as well as relevant accountability frameworks. In addition,
staff members are required to discharge their responsibilities in a
manner consistent with the core, functional, cross-functional and
managerial competencies and UNHCR¿s core values of professionalism,
integrity and respect for diversity.
Duties
- Conduct
registration interviews in accordance with local SOPs and registration
standards. - Respond to queries from asylum seekers and refugees
regarding UNHCR's registration procedures and their rights and
entitlements. - Maintain accurate and up-to date records and data
related to all individual registration cases. - Identify persons with
specific needs and ensure timely referral to protection follow-up as
required. - Collaborate with protection staff and/or partners in the
delivery of assistance and programming, including provision of identity
and entitlement documentation - Act as interpreter and translator when
needed. - Refer cases to other units within the office and to
implementing partners as necessary. - Perform other related duties as
required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Not applicable.
Certificates and/or Licenses
Social Sciences; Statistics; Mathematics; Information Technology; HCR Protection Lrng Prog; (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified.
Desirable
Experience in working with UNHCR proGres software.
Functional Skills
IT-Computer Literacy;
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs:
Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Read Also:
Required Languages
Desired Languages
Additional Qualifications
Skills
Education
Certifications
HCR Protection Learning Program - UNHCR, Information Technology - Other, Mathematics - Other, Social Sciences - Other, Statistics - Other
Work Experience
Other information
Female Candidates are encouraged to apply for the position.This position doesn't require a functional clearance
Welcome
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
Talent
Pool Applicants: If you would like to update a previously submitted
profile application, please click on the Withdraw button against the
relevant Profile and reapply. Note that the change(s) will only apply to
this Profile.
Further, please be informed that you will have to
update all other profiles (if any) if the information (i.e. nationality,
new BA/MA degree, new language skill) have changed.
About Us
UNHCR,
the UN Refugee Agency, takes the lead in protecting people forced to
flee wars and persecution around the world, providing life-saving aid
including shelter, food and water to ensure their basic safety, rights
and dignity. With 18,879 women and men working in 137 countries, we
work tirelessly to make a difference in the lives of 89.3 million
forcibly displaced people worldwide.
Our dedicated and professional
staff work around the clock in roles including legal protection,
community services, public affairs, health and more. Despite the
challenges they can face, our staff are proud to work for UNHCR and
determined to make a positive impact.
Why a career with UNHCR?
Our
dedicated staff work to protect and assist people fleeing conflict and
persecution at a time when global forced displacement is at a record
high. Our colleagues bring a wide range of specialized skills, including
expertise in legal protection, administration, community services,
public affairs, health and other disciplines.
Read Also:
Disability inclusion
If
you are a person with a disability and you expect you may face
challenges during the recruitment process, you can indicate it in your
application form.
There are options to select any health conditions
you may have and outline any necessary adjustments related to
disabilities during the recruitment phases. Providing this information
is optional. It will be treated as strictly confidential and used only
for the purpose of finding out how to better assist you during the
recruitment process.
If you missed adding it to your application or need further assistance please let us know here.
Adjustments for candidates with disabilities will be provided as best as possible and as needed upon request.
All
candidates will be assessed based on meeting the requirements for each
vacancy in relation to experience, skills, and education.
Job Posting End Date November 22nd, 2022.
