Procurement Officer(1)
Medical Teams International TZ
| Department: | Operations | Grey Sections to be completed by Human Resources. | |
| Team: | Operations | Job Code: | |
| Reports to (position): | Logistics & Procurement Manager | Org. Reporting Line: | |
| Location(s): | Dar es salaam, with occasional travel to field locations | Job Band: | Grade 16 |
| Workdays & Number of scheduled hours per week:
|
Monday-Friday, 40-45 hours/week, occasional weekends and public holidays | FLSA: | N/A |
| Full Time or Part Time | Full Time | ||
| Position Type: | Regular Employee | EEO Job Class: | N/A |
| Travel: | With Frequent travel to Field sites | Last Update: | 22/04/2021 |
| If Manager of Staff: Number (and Titles) of Direct Reports: | Assistant Procurement Officer | Total # of Staff in Team/Department under management of this position: | 1 |
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
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JOB SUMMARY
The Procurement Officer is responsible for implementing all Procurement activities and assist Logistics & Procurement Manager to facilitate all Medical Teams operations in Tanzania.
JOB RESPONSIBILITIES
- Responsible for overseeing all procurement of goods, transport, subcontracted works and services at the country level.
- Manage all procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner, negotiating prices and proposing new suppliers to be validated.
- Liaise with the Logistics officer in planning of transportation for goods and services procured country level & International level.
- Responsible for tracking Procurement budget at country level; ensure field Operations staff are utilizing ERP system to manage inventory; manage orders in accordance with MTI and donor policies.
- Provide training to Operations staff in the use of Unit 4 ERP system and ensure updated records are in the system and paper files with correct supporting documentation.
- Submit and collect quotations and tenders following MTI and donor policies.
- Manage vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules.
- Ensure accurate tracking of the procurement budget lines.
- Assist in annual procurement planning process and continuously track country level budget vs. actual, providing reports to management as required to support decision making.
- Ensure that local market surveys are regularly conducted to gain a full knowledge of the availability and price of local items.
- Conduct supplier verification visits and processes as required.
- Facilitate follow-up and supplier visits in Dar es Salaam as required.
- Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented.
- Ensure all procurements comply with MTI and donor procurement policies including submitting procurement plans on time, implementing processes correctly, managing vendors and contracts, maintaining proper records and submitting reports according to schedule.
- Ensure Assistant procurement officer receives mentorship and participates in capacity building opportunities.
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
- Other duties as assigned.
EDUCATION, LICENSES, & CERTIFICATIONS
- Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required.
- Professional certification is required.
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- 4 years of procurement and logistics experience, inclusive of 1 year of supervisor experience is required.
- Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage.
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
- In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management.
- In-depth knowledge of ERP systems
SKILLS
- Highly skilled at using ERP systems to manage inventory logistics.
- Strong interpersonal, influencing and negotiation skills.
- Skilled in managing a budget.
- Skilled in training and leading a team.
- Skilled at using Microsoft Word, Excel and Outlook
- A good command of both written and spoken English.
ABILITIES
- Ability to act with integrity and ensure security and appropriate use of assets.
- Keen interest to mentor others
- Highly organized with good quantitative ability
- Ability to maintain detailed records with high accuracy.
- Ability to support MTI Calling and adhere to the MTI Code of Conduct
PHYSICAL CONDITIONS
This position requires occasional travel to health facilities located in remote areas with very basic living conditions.
Community Health Coordinator (1)
Medical Teams International TZ
| Department: | Programs | Grey Sections for HR Completion | |
| Reports to (position): | Program Director | Job Code: | |
| Location | Kasulu, with occasional travel to field locations | Job Grade: | TBD |
| Workdays & Hours: | Monday-Friday, 40 hours/week, occasional weekends, and public holidays | FLSA: | TBD |
| Travel: | Occasional travel to field | EEO Job Class: | TBD |
| # Supervisee: | |||
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
JOB SUMMARY
Community Systems Strengthening (CSS) promotes the development of informed, capable and coordinated communities and community-based organizations, groups and structures. CSS involves a range of community actors, enabling them to contribute as equal partners alongside others to achieve sustainability of health interventions at the community level.
The Community Health Coordinator collaborates with Medical Teams Tanzania field staff and headquarters program staff, local and international partners, to strengthen the Tanzania CSS programs. Together with program teams, the Community Health Coordinator develops a common agenda and draft strong project designs for proposals and grants. S/he provides input into country strategy development and multi-year plans and will remain knowledgeable of best practices in community health programming.
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ESSENTIAL DUTIES:
- Provides technical leadership in the effective implementation and development of Community Systems Strengthening.
- Promotes the engagement of participant communities in the joint assessment, design, and monitoring of health services.
- Establishes frequent engagements with stakeholders including community members, local authorities, partner organizations, other NGOs or government officials as needed for effective collaboration in the development and delivery of community health interventions
- Defines quality assurance, standards and adherence to CHW protocols, monitoring compliance with international and Tanzania MOH standards.
- Coordinates with Ministry of Health, INGOs and UN organizations in support of national capacity building programs for improved community health outcomes
- Develops data collection tools and systems and reporting requirements to meet Medical Teams and donor goals
- Creates training structures and methodologies for Medical Teams staff and partners to ensure CHWs reach households with preventative and basic curative health and hygiene information and services and are linked to referral facilities.
- Implements M&E systems to ensure that community health status is monitored in order to respond with evidence-based action.
- Strengthens integration of community health activities with local primary health care system through the development of strong referral mechanisms and CHW health promotion activities at health facilities.
- Promotes CHW staff development through mentoring, coaching and technical guidance.
OTHER DUTIES:
- Ensures program quality by integrating best practices into project design and proposals.
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
- Documents results and lessons learned for broader dissemination.
- Represents Medical Teams in host country and regional community health forums.
- Reviews and provides technical approval for all donor reports
- Identifies and establishes partnerships to enhance Medical Teams CSS programs through preparation of concept papers, project documents, and other material to develop or promote coordination/project activities.
- Ensure safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
- Other duties as assigned.
QUALIFICATIONS
EDUCATION, LICENSES, & CERTIFICATIONS
- A community participation professional with a master’s degree in public health or equivalent and relevant field experience in community strengthening.
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- At least two years of working at CHW supervisory level for an international NGO, government, or the private sector.
- CHW programming experience at community level.
- Experience with humanitarian programming in humanitarian settings preferred.
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE:
- Excellent understanding of the humanitarian Health sector; knowledge related to maternal, newborn and child survival an advantage.
- Strong report writing skills and ability to compile narrative sections for proposals and donor reports.
- Competency in basic data management and epidemiological analysis.
- Excellent cross-cultural skills with the ability to communicate and negotiate clearly and effectively at all levels.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
- Skilled at creating and monitoring budgets and making appropriate adjustments as necessary.
- Highly skilled at managing projects to satisfactory completion.
- Moderately skilled with Microsoft Outlook, Word, and Excel software.
- Strong results orientation, with the ability to challenge existing mindsets.
- Highly developed cultural awareness and ability to work well in an international, stressful and security-sensitive environment with people from diverse backgrounds and cultures.
- Strong commitment to building the capacity of national staff and partners with willingness to adopt participatory and consultative approaches.
- Proven ability to build/work in a team and to manage and motivate personnel and to draw on individual skills to advance agendas and problem solve.
- Ability to prioritize tasks.
- Ability to read, analyze and interpret administrative reports, technical procedures, or government regulations.
- Ability to write reports in English; ability to effectively present information and respond to questions from managers, counterparts and government representatives.
- Proven representation and advocacy skills with capacity to represent the organization in a professional manner to donors, volunteers, and the public.
- Ability to work independently and in challenging environments.
- Ability to work collaboratively with others
- Ability to travel within East Africa region.
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Tools and Equipment Used:
- Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, copy machine and fax machine.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.
The employee must occasionally lift
and/or move up to 30 pounds. Specific vision abilities required by this
job include close vision and the ability to adjust focus.
This job
requires 70% of their time in the field and 30% in the office with
frequent trips to local and rural communities where there are limited
amenities and exposure to heat or rainy conditions.
Monitoring, Evaluation, Accountability and Learning Officer (1)
Medical Teams International
| Department: | Programs | Grey Sections to be completed by Human Resources. | |
| Team: | Program | Job Code: | |
| Reports to (position): | Program Manager | Org. Reporting Line: | |
| Location(s): | Kasulu | Job Band: | |
| Workdays & Number of scheduled hours per week: | |||
Monday-Friday, 40 hours/week, occasional weekends and public holidays FLSA: N/A Full Time or Part Time Full Time Position Type: Regular Employee EEO Job Class: N/A Travel: Frequent travel to field locations Last Update: 22/12/2021 If Manager of Staff: Number (and Titles) of Direct Reports: Total # of Staff in Team/Department under management of this position:
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
JOB SUMMARY
Monitoring, Evaluation, Accountability and Learning (MEAL) are essential in the design and implementation of Medical Teams International’s programs. The primary role of the MEAL Officer is to work directly with field operations technical and program staff to ensure implementation of high-quality MEAL at the field level. The position provides technical analysis, design and support in the area of Monitoring, Evaluation, Accountability and Learning in line with Medical Teams program standards, donor guidelines, and humanitarian sector best practice to deliver high-quality health programming. Working closely with headquarters technical advisors and experts, the MEAL Officer develops effective MEAL systems and data collection tools; collects data using qualitative and quantitative methods; and conducts data entry and analysis.
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ESSENTIAL DUTIES:
Supervision:
- Supervise country office MEAL staff
- Work with country office leadership to determine staffing levels/roles needed to support country office MEAL activities and participate in recruitment to fill those positions
- Develop country office M&E processes, methodologies and tools for planning, monitoring, evaluation, accountability and learning in line with Medical Teams policies and standards
- Monitor implementation of systems, processes and tools ensuring quality and consistency in M&E collection and reporting
- Produce a comprehensive M&E plan for the program and conduct regular monitoring of progress toward that plan
- Provide technical expertise in household survey sampling design, questionnaire development, enumerator training and implementation, including programming needed for electronic data collection
- Contribute to the development of project proposals and reports, including assessments, log frames, M&E plans, baseline and end line survey reports.
- Monitor, analyze and summarize data collected from surveys and project activities
- Conduct data quality assessments & data audits to ensure that the collected data is accurate and maintains the integrity of the project
- Conduct beneficiary interviews, focus group discussions, and quality improvement verification visits to the project sites as required by the program
- Compile project monitoring data into internal and external reports reflecting activity indicators to guide management decision making, provide accountability to beneficiaries and stakeholders, share learning and demonstrate impact
- Contribute to the establishment of an effective complaints, accountability and response mechanism to enhance feedback, trust and confidence with beneficiaries
- Ensure accountability is integrated into country strategies, program design, monitoring and evaluations, recruitment, staff onboarding, trainings and performance management, partnership agreements, and highlighted in reporting.
- Ensure data storage and systems for sharing are set up to protect confidentiality of personally identifying beneficiary data and adhere to generally accepted principles for data protection.
- Support safeguarding of program participants and personnel through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies
- Develop systematic approaches that support documenting how change is happening within programs and making knowledge accessible and usable at local, country office and global level to inform programming
- Support and organize collection of success stories, case studies and photos of activities for knowledge management
- Maintain a filing system for all MEAL activities, reports and analyses in hard and soft copies, including backups
- Collaborates with Medical Teams HQ Programs and technical team for data sharing, reporting, and quality improvement
- Coordinate with M&E counterparts in other organizations and information management working groups
- Collaborate with local Ministry of Health (MoH) for ethics approvals for all surveys
OTHER DUTIES:
- Utilize volunteers when appropriate.
- Additional duties as assigned.
- Commitment to Medical Teams International Calling Statement and Core Values.
EDUCATION, LICENSES, & CERTIFICATIONS
- Bachelor’s Degree in Public Health, Demography, Statistics, Social Sciences or related field or equivalent experience required
- Certificate in monitoring and evaluation preferred
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EXPERIENCE
- At least three years of experience with monitoring and evaluation systems in a humanitarian or development context required
- Proven experience in collecting quantitative and qualitative data using various survey modalities and sampling methodologies, including development of collection instruments, training of enumerators, monitoring of field collection and data quality control.
- Experience managing and providing ongoing training to staff involved with data collection and reporting.
- Experience with electronic data collection and management (Kobo preferred).
- Experience with HMIS data management and development of project monitoring systems
- Skills in IT, databases, statistical software and analysis, particularly in areas related to monitoring and evaluation.
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE:
- Sound theoretical knowledge and demonstrated skills of monitoring and evaluation systems including quantitative and qualitative data
- Knowledge of project cycle management
- Knowledge of CHS and SPHERE standards
- Knowledge of quantitative and qualitative survey methods
- Knowledge of evaluation methodologies
- Knowledge of mHealth and digital data collection systems
- Familiarity with grant management and institutional donor requirements related to proposals and reporting
- Skilled at building and maintaining a high functioning, high performing work team
- Excellent verbal and written communication skills
- Strong proposal and report writing skills.
- Professional working proficiency in English and Swahili
- Strong computer literacy skills in word processing, spreadsheets, data collection software, data analysis software and presentations
- Well-organized, with strong problem-solving skills and outstanding attention to detail
- Strong and effective interpersonal skills in working with colleagues in a multicultural environment
- Self-directed, intrinsically motivated; proven capacity to multitask, work successfully in a team and be responsive to time-sensitive deadlines
- Ability to work collaboratively with others.
- Ability to work effectively and efficiently across teams and time zones while remote
- Ability to travel to project locations regularly
- Ability to present technical information in lay terminology
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Physical requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee must be able to:
· Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
· Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
· Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
· Frequent close vision and the ability to adjust focus.
· Occasionally ascends/descends stairs, steps, or ladder.
· Occasionally move about inside an office to access file cabinets, office machinery, meet with collogues, etc.
· The employee must occasionally lift and/or move up to 50 pounds.
· Seldom to occasionally positions self to Stoop, kneel, crouch, or crawl.
· If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.
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Medical Teams International TZ
| Department: | Operations | Grey Sections for HR Completion | |
| Team: | Operations | Job Code: | |
| Reports to (position): | Technical: Human Resource Officer | Job Grade: | |
| Location(s): | Kigoma | FLSA: | N/A |
| Workdays & Hours: | Monday-Friday, 40 Hours/week, occasional weekends, and public holidays | EEO Job Class: | N/A |
| Travel: | Less Travel | Last Update: | 10/12/20 |
| If Manager of Staff, Positions Supervised:
(directly & indirectly) |
Direct: Cleaner/Cook & Guards | # Supervised:
(directly & indirectly) |
3 |
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
JOB SUMMARY
Supporting referral management activities including collecting all necessary supporting documents for referral bills and ensuring required documents are in place for admission and discharge of referral patients. Work closely with Finance Department to ensure timely payment of referral management costs.
JOB RESPONSIBILITIES
- Provide Administrative Support regarding referral management such as collecting bills, invoices and follow up on the permits for admission and discharge of referral patients.
- Support the Finance department in maintaining petty cash for emergency referral costs and ensure proper and timely liquidation of advances with adequate and appropriate documentations.
- Prepare and update the referral database on a timely basis with detailed information pertaining patient’s admissions and discharge for all elective and emergency referrals.
- Ensure prior approvals are sought for all investigation, emergency referral medicines and supplies obtained outside any hospital without Memorandum of understanding with MTI.
- Prepare a reconciliation of referral costs for treatment and meals against referral database.
- Maintain and update all referral patient files on regularly
- Assists in identifying and preparation of requisitions for various domestic needs in the Patient house such as electricity, water, and other supplies.
- Participate in Monthly referral coordination meetings.
- Coordinate with the referral focal person and the escorting nurse to ensure all new patients are registered with all required documents and given all necessary instructions and support.
- Provides orientations for new employees by sharing on-boarding training including MTI policies and procedures
- Collaborates with Human Resource Officer in management of patient’s guesthouse.
- Provide and support provision of timely response to Program team queries regarding referral activities.
- Follow-up documentation and payment for all vendors who are providing direct support to patients at the referral hospitals.
- Ensure maintenance and security of patient’s guest house.
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies
- Utilize volunteers whenever possible.
- Additional duties as assigned
EDUCATION, LICENSES, & CERTIFICATIONS
- Degree in Social science, Human Resource Management, Accounting, Organization Psychology, or a related qualification from a recognized institution.
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- At least 3 years of experience in Administration, Accounting or Human Resource Management is required
- Experience working with INGOs is an added advantage
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
- Knowledge of Administration and Human Resource activities
SKILLS
- Administrative Skills
- Basic Financial Management Skills
- Good interpersonal and communication skills, with a strong command of written and spoken English
- Refugee Health System Management
- Computer Literacy with at least knowledge in using Microsoft Word, Excel and Outlook.
ABILITIES
- Ability quickly adapt to provide prompt service to visitors
- Friendly and welcoming attitude
- Ability to maintain detailed records with high accuracy
- Ability to hold staff accountable to work responsibilities, MTI protocol and ethical standards
- Ability to support MTI Calling and adhere to the MTI Code of Conduct
PHYSICAL REQUIREMENTS & WORKING CONDITION
- Tools and Equipment Used
- Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, and copy machine.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.
- The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires occasional travel to health facilities located in remote areas with very basic living conditions.
- The noise level in the work environment is usually moderately quiet.
- The employee may be required to travel to remote areas where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions
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Method of Application
All interested applicants who meet the criteria should email their application letter and CV in either PDF or Word only, including three work related referee to:
Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV Indicate clearly the position applied for in the subject line. Example: ”Administrative Assistant”.
Application Deadline: 18th of January 2022 at 1700HRS.
