2103022
ECTAD Programme Operations Assistant
Job Posting: 11/Nov/2021
Organizational Unit: FRURT
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Tanzania, United Republic of-Dar Es Salaam
Duration: 9 Months with possibility of extension.
Post Number: N/A
IMPORTANT
NOTICE: Please note that Closure Date and Time displayed above are
based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified
female applicants, qualified nationals of non-and under-represented
Members and person with disabilities are encouraged to apply
Everyone
who works for FAO is required to adhere to the highest standards of
integrity and professional conduct, and to uphold FAO's values
FAO,
as a Specialized Agency of the United Nations, has a zero-tolerance
policy for conduct that is incompatible with its status, objectives and
mandate, including sexual exploitation and abuse, sexual harassment,
abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO
staff are subject to the authority of the Director-General, who may
assign them to any of the activities or offices of the Organization.
Read Also:
Organizational Settings
The Food and Agriculture Organization of the United Nations (FAO)
through the funding from the United States Agency for International
Development (USAID), is implementing a programme “Supporting the Global
Health Security Agenda to address Zoonotic Disease and Animal Health in
Africa”. The programme has been implemented since 2016 primarily
supporting the Government of Tanzania especially the Ministry of
Livestock and Fisheries for Tanzania Mainland and Ministry of
Agriculture, Irrigation and Livestock for Tanzania Zanzibar to enhance
capacities to deal with endemic, emerging and re-emerging zoonotic
diseases along four strategic objectives, which include Zoonotic
Diseases, National Laboratory Systems, Biosafety and Biosecurity
Systems, Antimicrobial Resistant and Workforce Development.
Reporting Lines
ECTAD Programme Operations Assistant will work under the overall
supervision of FAO Representative and direct supervision of the ECTAD
Team Leader; the functional and administrative supervision of the
Assistant FAO Representative and ECTAD National Operations Officer in
Tanzania, and in collaboration with the ECTAD Regional Operations
Officer in Nairobi and in FAO HQ.
Technical Focus
As part of the activities of the FAO Emergency Center for Transboundary
Animal Diseases (FAO-ECTAD) in Tanzania, ECTAD Programme Operations
Assistant will support the provision of financial, administrative and
logistics to ensure that general operations of the programme in the
country is carried out efficiently and effectively.
Tasks and responsibilities
The ECTAD Programme Operations Assistant will undertake the following tasks:
•
Providing day-to-day operational support to ECTAD field projects in
Tanzania contributing to the implementation of an effective GHSA and
ECTAD Associated projects
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• Assist timely delivery of the
necessary inputs and logistics support consistent with the planned
project work plans, detailed field activity plans and procurement plans;
• Verify availability of funds under all ECTAD Projects; ensure that
operational expenditures are in accordance with approved budgets and
that all committing documents are complete and consistent.
•
Organize for review all ECTAD projects, administrative and financial
documents for submission to ECTAD Team Leader’s clearance and FAO
Representative approval;
Prepare draft field Budget
Authorizations (FBAs) for submission to the ECTAD National Operations
Officer for review and support management and monitoring of all FBAs.
• Support preparation of draft contracts and Letters of Agreement
(LOAs) and follow on submission of LOA reports from Service Providers
and ensure timely payments;
• Prepare draft ECTAD projects
procurement plans according to the project work plans, initiate
procurement actions by raising relevant Procurement Requests (PR) in
GRMS and make necessary follow up with the procurement team;
•
In collaboration with technical officers, prepare draft inputs/goods
distribution plans and ensure physical delivery of project inputs to
beneficiaries;
• Ensure that assets procured for ECTAD projects
are properly registered, insured, maintained and safeguarded and
appropriate inventory reports are timely and regularly forwarded to
ECTAD Operations Officer and AFAOR Administration;
• Make
necessary arrangements for incoming and outgoing missions, including
security clearances, entry visas, flights and hotel bookings; handle the
organization and logistics of conferences, meetings, workshops and
study tours.
Prepare ECTAD Programme draft financial monitoring reports, project work plans, interim and final financial reports;
• Maintain ECTAD Project updated personnel records and other office administrative files;
• Consolidate monthly attendance sheets and ensure timely posting of
attendance data into the GRMS, maintain project personnel leave plans
and updated personnel mission status register;
• Prepare project
routine correspondences of administrative and personnel related matters
in close consultation with National Operations Officer, ECTAD CTL and
the Assistant FAOR (Administration);
Support other administrative, financial and logistical activities for other Representation projects as necessary.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in Finance, Accounting, Business
Administration, or any other related field and three years of relevant
experience,
• At least three years of relevant experience
supporting financial, administrative and logistics activities for
international/regional organizations, government and national
institutions.
• Fluent in English and Kiswahili;
• National of Tanzania.
FAO Core Competencies
• Results focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge sharing and continuous improvement
Technical/Functional Skills
• Excellent typing speed and accuracy in dealing with spre
heets, drafting correspondences and arithmetic.
• Working knowledge of English and Kiswahili.
• Ability to plan, work and deliver within deadlines without
compromising FAO’s rules and standards; and demonstrated ability to
perform under minimal supervision.
• Computer literate and proficient in using corporate software such as ERPs
Excellent interpersonal relations and communications skills.
• Ability to gather, organize and analyse information.
• Capacity to interact professionally with a wide variety of stakeholders.
• Ability to organize workshops, meetings, travel and other project development logistical issues.
• Ability to work with minimal supervision and willingness to work extended hours and respond to strict deadlines.
• Ability to work with multi-disciplinary teams.
Read Also:
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
Applications received after the closing date will not be accepted
Please
note that FAO only considers higher educational qualifications obtained
from an institution accredited/recognized in the World Higher Education
Database (WHED), a list updated by the International Association of
Universities (IAU) / United Nations Educational, Scientific and Cultural
Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
FAO
seeks gender, geographical and linguistic diversity in its staff and
international consultants in order to best serve FAO Members in all
regions.
HOW TO APPLY
To apply, visit the recruitment website at Jobs at FAO and complete your online profile.
Only applications received through the recruitment portal will be considered
Candidates are requested to attach a letter of motivation to the online profile.
If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
Closure Date: 26/Nov/2021, 1:59:00 AM
2103023
ECTAD Programme Driver
Job Posting: 11/Nov/2021
Closure Date: 26/Nov/2021, 1:59:00 AM
Organizational Unit: FRURT
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Tanzania, United Republic of-Dar Es Salaam
Duration: 9 Months with possibility of extension.
Post Number: N/A
Read Also:
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
Organizational Settings
The Food and Agriculture Organization of the United Nations (FAO) through the funding from the United States Agency for International Development (USAID), is implementing a programme “Supporting the Global Health Security Agenda to address Zoonotic Disease and Animal Health in Africa”. The programme has been implemented since 2016 primarily supporting the Government of Tanzania especially the Ministry of Livestock and Fisheries for Tanzania Mainland and Ministry of Agriculture, Irrigation and Livestock for Tanzania Zanzibar to enhance capacities to deal with endemic, emerging and re-emerging zoonotic diseases along four strategic objectives, which include Zoonotic Diseases, National Laboratory Systems, Biosafety and Biosecurity Systems, Antimicrobial Resistant and Workforce Development.
Read Also:
ECTAD Programme Driver will work under the overall supervision of FAO Representative and direct supervision of the ECTAD Team Leader; the functional and administrative supervision of the Assistant FAO Representative and ECTAD National Operations Officer.
Technical Focus
As part of the activities of the FAO Emergency Center for Transboundary Animal Diseases (FAO-ECTAD) in Tanzania, ECTAD Programme Driver will drive ECTAD Project and representation personnel within duty station and upcountry mission and support other clerical duties as may be assigned.
Tasks and responsibilities
The ECTAD Programme Driver will undertake the following tasks:
• Drive the country office personnel and their official visitors on official trips, missions, various meetings, on occasions as necessary and other locations in the country;
• Meet personnel and official visitors at the airport, facilitate immigration, customs formalities, hotel check –in, and other local formalities;
• Maintain log book Records on official trips, daily mileage, gas consumption, transportation/vehicle related expenditure, servicing, repairs etc including collection of invoices and submission to supervisor;
• Ensure day to day maintenance of assigned vehicle, perform minor repairs and timely arrange for any other repairs necessary to keep the vehicle safe and technically sound, maintain the vehicle clean condition at all times, report defects or damages on time;
• Handle local and organizational formalities when involved in an accident; ensure that in this case all organizational and local/country rules, regulations and procedures are followed correctly;
• Collect and deliver mail, documents, pouches and other communications / items from and to the country office; go to the post office, airport, government agencies, other UN agencies, institutions, project sites etc and keeps records as required;
• Ensuring security of FAO personnel and property while driving, report to radio room as required while on mission;
• Offer Logistical support and perform other clerical duties as may be assigned;
• Performs any other related duties as may be required;
Read Also:
Minimum Requirements
• Secondary school education;
• Clean Driving License;
• Minimum five years accident free driving experience in an office environment;
• Fluent in English and Kiswahili;
• National of Tanzania.
FAO Core Competencies
• Results focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge sharing and continuous improvement
Technical/Functional Skills
• Motor vehicle Mechanical repair a distinct advantage;
• Working experience with UN agencies is an added advantage.
• Languages: Fluent in both written and spoken English and Kiswahili
• Others: certificate of good conduct.
• Tactics, politeness, courtesy and ability to establish and maintain good working relationships with people of different national and cultural background.
• Ability to operate modern PC-based electronic communications systems
• Capacity to interact professionally with a wide variety of stakeholders.
• Ability to work with minimal supervision and willingness to work extended hours and respond to strict deadlines.
• Ability to work with multi-disciplinary teams.
Read Also:
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
Read Also:
To apply, visit the recruitment website at Jobs at FAO and complete your online profile.
Only applications received through the recruitment portal will be considered
Candidates are requested to attach a letter of motivation to the online profile.
If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
Closure Date: 26/Nov/2021, 1:59:00 AM
