Uhuru Hospitals Group Is a private Group of Hospitals established back In 2014 October In Mwanza Region. Since its establishment It has continued to observe a tremendous growth it being contributed upon by the quality of services which creates an Increasing demand. As of current the Uhuru Hospitals Group Is aiming at systems strengthening and further business development which goes hand In hand with firming up of Its top Management structure. In view of this, Uhuru Hospitals Group Is hereby seeking for applications from highly qualified, well experienced, competent and motivated persons to fill the following position;
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Position: Director of Finance and Administration
Reports to: Chief Executive Officer
Status/ Level: Executive Position
Location: Mwanza
Sector: Private
Job Summary
The Director of Finance and Administration will be a strategic thought-partner, and report to the Chief Executive Officer (CEO). The successful candidate will be a hands-on and participative manager and will lead and develop an Internal team to support the following areas: finance and procurement, business planning and budgeting, human resources, administration, operations, and IT. The Director of Finance and Administration will play a critical role In partnering with the senior leadership team In strategic planning, decision making and operations as Uhuru Hospitals Group continues to expand and enhance Its quality service provision.
Education Qualifications
Minimum of a BA In Accountancy/ Finance/ Economics/ Mathematics/ Business Management with an MBA/MPA and CPA or similar background from the recognized Institutions.
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Duties and Responsibilities;
Financial Management
- Analyse and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all stakeholders, and oversee all financial, project/program and grants accounting.
- Coordinate and lead the annual audit process, liaise with external auditors and the finance team; hospital
- Oversee and lead annual budgeting and planning process In conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
- Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule Is adhered to and that financial data and cash flow are steady and support operational requirements.
- Update and Implement all necessary business policies and accounting practices; Improve the finance department’s overall policy and procedure manual.
- Manage various types of agreements (cooperative agreements, grants, sub-grants, sub-con- tracts, personal services agreements, memos of understanding, etc.) and solicit legal advice when needed to ensure compliance with applicable government rules and regulations.
- Report on financial results and approve monthly, quarterly and annual operating plans and reports.
- Provide guidance to the CEO and Board of Trustees on strategic business directions by conducting financial planning, analysis, forecasting, developing scenarios to inform decision making, and advising on key directions and options for development
- Effectively communicate and present the critical financial matters to the board of trustees also ensure financial integrity and accountability and maintain Internal controls.
- Ensure effective management of funds and approve expenditures In accordance with set procedures, principles and regulations.
- Lead the formulation and revision of the financial manual and policy manual, as well as the HR manual and develop strategies for allocation.
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Human Resources, Administration and IT Management
- Further develop Uhuru Hospitals Group human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
- Ensure that recruiting processes are consistent and streamlined.
- Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, procedures and guidelines.
- Ensure fully functionality and management of the Internal IT systems Including Information security.
- Work closely and transparently with all external partners Including third-party vendors and consultants.
- Oversee administrative and operation functions as well as facilities to ensure efficient and consistent operations as the organization scales.
- Develop management policies and procedures to ensure efficiency, quality, and all resources are in place, adhered to, and in compliance with local laws as well as organizational rules and regulations.
- Protect the organization’s resources and assets and ensure efficient usage.
- Ensure all insurance policies are updated/ renewed on an annual basis.
- Participate In corporate policy development as a member of the management team.
- Ensure that security guidelines and procedures are established, maintained, updated regularly and adhered to by all staff. Monitor the security situation and provide leadership for staff In emergencies.
- Maintain In-depth relations with all members of the management team through demonstrated business Judgment combined with an ability to effectively Influence others.
- Perform other tasks as requested by Chief Executive Officer.
Required Qualification and Experience
- At least 7 to 10 years of overall professional experience; Ideally three of which the candidate has served In a similar position and not less than five years of broad financial administration and operations management experience
- The Ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resource function previously
- Ability to translate financial concepts to – and to effectively collaborate with colleagues who do not necessarily have finance backgrounds
- Technology savvy with experience selecting and overseeing software Installations and managing relationships with software vendors; knowledge of accounting and reporting software
- Commitment to training programs that maximize individual and organization goals across the organization including best practices In human resources activities
- A successful track record In setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- A multi-tasker with the ability to wear many hats In a fast-paced environment
- Personal qualities of Integrity, credibility, and dedication to the mission of Uhuru Hospitals Group
- Experience/ background In Medical field (Hospital Management/ Healthcare service Management) will be an added advantage
- Clean Criminal Records. Candidates may be required to undergo criminal records verification (fraud/ theft checks In the recruitment process).
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Required Skills
Leadership, Communication, Presentation, Critical thinking and Problem solving, Decision making, Networking, Analytical.
Position: Finance Manager
Reports to: Director of Finance and Administration
Status/ Level: Senior Position
Location: Mwanza
Sector: Private
BACKGROUND
The Finance Manager will be responsible to advise the Management on appropriate business planning and help in decision making processes to ensure that business Is financially successful. He/she will work hand In hand with the Director of Finance and Administration to oversee the financial projections, budgeting, financial risks, reports and advise professionally. The candidate will also be involved In advising on planning, Investments, savings, pensions, Insurance products, procurement procedures and financial rules and regulations.
Education Qualification:
Minimum of BA Accountancy/ Finance/ Economics/ Mathematics/ Business Studies/ Management with CPA. A Certified Accountant by NBAA, preferably MA In Finance/ Accounts/ Commerce or similar background from the recognized Institutions.
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Duties and Responsibilities
- Provide financial reports and Interpret financial Information to managerial staff while recommending further courses of action.
- Advise on Investment activities and how the Institution and future business decisions might be Impacted, while providing strategies that the hospital should take
- Analyse costs, pricing, variable contributions, sales results and the hospital’s actual performance compared to the business plans.
- Develop trends and projections for the hospital finances and establish strategies that work to minimise financial risk
- Conduct quarter and annual reviews and evaluations for cost-reduction opportunities
- Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.
- Manage the preparation of budgets, monitor and maintain the financial health of the organization.
- Liase with auditors to ensure appropriate monitoring of hospital finances Is maintained in accordance with the financial regulations
- Correspond with various other departments, discussing hospital plans and agreeing on future paths to be taken.
- Reporting to management and stakeholders, producing financial reports related to budgets, account payables, account receivables, expenses etc.
- Developing long-term business plans based on the annual reports
Required Qualification and Experience
- Proven progressive experience of not less than 7 years, 3 of which the candidate has served in a similar position and not less than 4 years of performing similar functions.
- Experience In the financial sector with previous possible roles such as financial analyst
- Extensive understanding of financial trends both within the Institution and general market patterns
- Proficient user of finance software with strong Interpersonal, communication and presentation skills
- Able to manage, guide and lead employees to ensure appropriate financial processes are being used
- A solid understanding of financial statistics and accounting principles
- Working knowledge of all statutory legislation and regulations
- Strong computer skills especially Microsoft Excel and solid proficiency In other common office applications, specifically In Adobe/Word/Outlook
- Professional qualification such as CFA/CPA or similar
- Clean Criminal Records. Candidates may be required to undergo criminal records verification (fraud/ theft checks In the recruitment process).
- Experience/ background In Medical field (Hospital Management/ Healthcare service Management) will be an added advantage
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Required Skills
Leadership, Communication, Presentation, Decision Making, Teamwork, Time Management, Attention to details, Report Writing, Accounts E-Systems, Negotiations, Planning, prioritizing, and organizing, Flexibility and adaptability.
Position: HR and Administrative Manager
Reports to: Director of Finance and Administration
Status/ Level: Senior Position
Location: Mwanza
Sector: Private
BACKGROUND
The Human Resources & Administration (HR&A) Manager will lead, direct and manage the day-to-day Human Resources and Administrative activities for Uhuru Hospitals Ltd. The HR&A Manager will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative and operational functions. The HR&A will provide strategic guidance on HR to the office. The HR&A will be responsible for planning, managing, staffing, leading and controlling employees for effective Implementation of the agreed goals.
Education Qualification:
BA in HRM/ Public Administration/ B.com – HR, preferably Masters In MPA/ MBA-HR and should be a Certified HR (PHR) or similar background from the recognized Institutions.
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Duties and Responsibilities
- Develop and oversee a recruitment process.
- Revlewjob advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate Interview teams, participate In Interviewing candidates and ensure that documentation is collected and recorded/filed.
- Oversee all labour engagement and manage the new hire orientation, Induction and exit process.
- Annually review the Personnel Handbook recommending amendments needed due to changes In local conditions or labour laws.
- Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing.
- Monitor compensation – ensuring Internal equity & compliance and benefits.
- Facilitate Job analysis and update Job descriptions.
- Coordinate with Finance Manager In the preparation and management of Payroll.
- Advise the Director of Finance and Admin on appropriate staffing levels, placements and transfers as well as assist In budget preparation.
- Review employee final payments for accuracy and compliance with labour laws.
- Conducting Training Needs Assessment and evaluate the need for employee training and development and make recommendations.
- Oversee the coordination and Implementation of annual performance reviews Including the staff satisfaction assessment.
- Work with senior management to resolve employee relations Issues pragmatically.
- Investigate employee relations Issues &work to ensure human resources related decisions are consistent and fair.
- Supervise all travel and hospitals arrangements for staff and visitors, Including visas and work permits as applicable.
- Ensure compliance with the national laws, rules, regulations and guidelines and update or review them accordingly
- Initiate the formulation of HR tools and documents like HR manual, training program and policy, recruitment and retention policy etc. and advice the Senior Management consequently based on the needs
- Ensure smooth running of all administrative functions in all offices and departments.
- Oversee all hospitals operations and ensures maintained performance of all non-cllnlcal services as per set performance targets
- Lead non-cllnlcal process re-engineering activities so as to enhance Institutional performance
- Ensures fully functionality of the hospital systems and operationalisation of set Standard Operating Procedures
Required Qualification and Experience
- At least 7 years and above working experience, three of which the candidate has served in a similar position and not less than 4 years of performing similar functions.
- Well versed In HR best practices and solid understanding of employment and labour relations act, labour laws and regulations
- Working knowledge of administrative and HR procedures and business systems (such as HRMS, timekeeping, fixed asset management, etc.)
- Strong computer skills especially Microsoft Excel skills and solid proficiency in other common office applications, specifically In Adobe/Word/Outlook
- Highly competitive In the main HR functions like Recruitment, training and employee retention
- Experience/ background In Medical field (Hospital Management/ Healthcare service Management) will be an added advantage
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Required Skills
Leadership, Communication, Presentation, Decision Making, Teamwork, Time Management, Attention to details, Report Writing, Interpersonal skills and customer service orientation, Planning, prioritizing, and organizing, Flexibility and adaptability.
Position: Assistant Accountant
Reports to: Finance Manager
Status/ Level: Middle Cadre
Location: Mwanza
Sector: Private
Education: BA in Accountancy/ Finance/ B.com/ Mathematics from a recognized Institution.
Duties and Responsibilities
- Collaborate with Finance Manager and other team members to successfully execute various accounting tasks
- Maintain Institution ledgers and daily financial transactions
- Create financial documents such as bills, Invoices, pay-orders, payables, receivables and purchase orders
- Identify discrepancies In ledgers and accounts, tracking them to the source and correcting them
- Manage payroll activities and release salaries In collaboration with the HR office
- Coordinate and manage payment and billing details of external service providers, contractors and vendors
- Verify payments and deposits made through the Institution account and coordinate with the banks
- Create monthly reports for management and team members
- Performing reconciliations of accounts
- Processing payments and Invoices accurately and within expected time periods
- Verifying financial statements, ledgers and accounts and making corrections where appropriate
- Preparing profit and loss accounts sheets, VAT returns and annual budget
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Required Qualification and Experience
- A minimum of 4 years and above progressive working experience In which the candidate has served In a similar position performing similar functions.
- The ability to produce accurate financial reports and the ability to prioritise work
- Discretion as there will likely be sensitive Information and figures discussed
- The ability to work to strict time constraints but excellent In paying attention to detail
- Basic computer skills (Ms Word/ Excel/Spreadsheet/ Internet Navigation/ PPT etc)
- An organised and methodical approach to a task
- Experience/ background In Medical field and clean criminal record will be a plus
Required Skills
Teamwork, Time Management, Communication, Attention to details, Report Writing, Accounts E-Sys- tems, Budgeting, Computer.
Position: Procurement and Supplies Officer
Reports to: Finance Manager
Status/ Level: Middle Cadre
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Location: Mwanza
Sector: Private
Education: BA in Procurement and Supplies Management (Certified by PSPTB), or similar background from the recognized institutions.
Duties and Responsibilities
- Liaises with key Institution employees to determine their product and service needs
- Monitors business trends and product availability to pay the best price for institution goods and services without sacrificing quality or delivery times
- Nurtures relationships with suppliers to negotiate the best prices for the Institution
- Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development and research for potential new suppliers
- Researches new products and services to meet the Institution goals
- Assesses total costs of institution purchases timely
- Develops and Implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels
- Estimate and establish cost parameters and budgets for purchases
- Create and maintain good relationships with vendors/suppliers and Internal customers
- Maintain records of purchases, pricing, and other Important documents and data
- Review and analyse all vendors/suppliers, supply and price options
- Develop plans for purchasing equipment, services and supplies
- Ensure that stores and warehouse Is well managed and records are well kept
- Ensure 100% availability of commodities and supplies stock
- Lead the stock control and stock taking activities
- Perform any other related duties assigned by the Finance Manager
Required Qualification and Experience
- A minimum of 4 years and above progressive working experience In which the candidate has served In a similar position performing similar functions.
- The ability to make professional decisions In a fast-paced environment
- The ability to produce accurate procurement reports and prioritise work
- Discretion as there will likely be sensitive Information and figures discussed
- The ability to work to strict time constraints but excellent In paying attention to detail
- Basic computer skills (Ms Word/ Excel/Spreadsheet/ Internet Navigation/ PPT etc)
- A good team player who Is organised and uses methodical approach to a task
- Experience In drug stores management (medical stores) will be an added value
- Experience/ background In Medical field and clean criminal record will be a plus
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Required Skills
Time Management, Attention to details, Teamwork, Communication, Negotiation, Report Writing, Knowledge and adherence to PSPTB directives/ requirements, Computer.
Mode of Application
Interested candidates are to submit their motivational letter, copy of their latest CV and copies of their certificates In one document. The CV must Include the list of work- related traceable referees Including their email address and telephone number. To be considered your application MUST be received before 1700 hrs January 29th 2021. The subject line of your email should mention the Job position you are applying for as It appears In this advertisement. Failure to do that may lead to difficult retrieval of your application.
All correspondents and applications should be emailed to; info@uhuruhospital.co.tz
Note that:
- Uhuru Hospitals Group is an equal opportunity employer
- Any application sent later than the mentioned date and time will not be considered.
- Uhuru Hospitals Group regrets that Only short-listed candidates will be contacted within two weeks after the deadline of this advert.
- Female candidates are strongly encouraged to apply
