SOS Children’s Villages Tanzania is a local non-government organization affiliated to SOS Children’s Villages International, a worldwide child care organization that provides orphaned and destitute children with a permanent home and educational opportunities. Established 60 years ago, SOS Children’s Villages International the umbrella organization, currently has Children’s Villages and other projects in 135 countries around the world. Globally, it runs the SOS Children’s Village Programme which has two main arms, i.e. Family Based Care based at SOS Children’s Villages and Family Strengthening Programmes supporting families in local communities. SOS has been working in the United Republic of Tanzania since 1991, and implements its programs in the following locations Zanzibar, Arusha, Dar es Salaam, Mwanza and Iringa. SOS Children’s Villages Tanzania seeks to recruit suitably qualified candidates to fill the following vacant Positions.
Recommended:
Duty station: Mufindi (1 Post)
Reporting to: Program Manager
MAJOR RESPONSIBILITIES.
- Support all M &E initiatives for assigned grant(s)/project(s) including monitoring data quality, tracking the progress of results, and contributing to staff capacity building initiatives as necessary.
- Assist in making sure that Result Based Management (RBM) remains alive in the location by undertaking and facilitating M&E plan for SOS Children’s Villages Tanzania and its partners, regular revising and updating performance questions, indicators, methods, reporting on time and analytical processes for each project component and for each level of objective hierarchy.
- Assist in making sure that Program Data Base (PDB) remain alive by supporting the program staff in the processes of entering valid, relevant and reliable data in PDB, reviewing the quality of existing project data, strengthen data collection methods, and the degree to which the existing data will provide good baseline information.
- Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed.
- Designing SOS Children’s Villages Tanzania and its partners monitoring and evaluation tools. Analyzing the data from the field and assisting the Monitoring & Evaluation Coordinator in writing the M&E reports
- Support project/program staff on ways to properly document, organize and capture Program progress.
- Build capacities and knowledge of program staff on Monitoring & Evaluation, development of frameworks to integrate M&E in Program/Project cycle, impact assessment and Learning and knowledge management.
- Support and participate in program and project evaluations and writing evaluation report with recommendations for decision making
- Ensure adherence to SOS Children’s Villages Tanzania principles of Family Based Care and Family Strengthening approach & integrate Child Rights Monitoring and Evaluation principles and practices into the strategies and its implementation.
- Reviewing existing M&E and management information systems of SOS Children’s Villages Tanzania and identifying where support is needed.
- Insure the documentation and presentation of lesson learnt and best practices to the program people, management, partners and stakeholders and put mechanisms to insure they are accommodated in our daily implementation SOS Tanzania program.
- Actively seek to understand problems and unexpected positive/negative impacts, discussing these with primary stakeholders at location level/ Facility Heads and senior management.
- Develop a plan for program-related capacity-building on M&E and for any computer-based system support that may be required and carry out capacity building of relevant staff especially in areas of M&E systems, and conduct quality circles checks in order to identify possible areas for improvement.
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ACADEMIC QUALIFICATION AND EXPERIENCES:
- Degree in Project Management, Monitoring and Evaluation or related fields with specialized knowledge in the field of sexual and reproductive health and rights, gender, adolescent and youth development projects
- At least 3 years of working experience in monitoring and evaluation of relevant fields, including sexual and reproductive health and rights, gender and young mothers and adolescent programming
- With ability to develop data collection tools and manage program data base in accuracy, relevance and validity manners,
- Well informed and experienced on donor funded projects with abundant skills in result based reporting and ; good basic knowledge of donor compliance
- Languages: Fluency in Chinese and English is required.
- Other Desirable Skills: Proficiency in current office software of data analysis applications
- Positive attitude is necessary.
- Results-oriented, self-discipline and team spirit, and happy, able and experienced to work for and with young people
- Ability to drive motor cycle to ensure execution of activities, field visit and regular follow-ups of project activities.
Job Title: Procurement and Logistics Officer
Duty station: National Office (1 post)
Reporting to: Financial Controller
MAJOR RESPONSIBILITIES.
- Developing an organization’s purchasing strategy
- Identifying potential suppliers, visiting existing suppliers, building and maintaining good relationships with them.
- Estimate and establish cost parameters and budgets for purchases
- Prepare purchase orders and send copies to suppliers and to departments originating requests.
- Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development
- Giving presentations about market analysis and possible growth;
- Review and analyze all vendors/suppliers, supply, and price options and make professional decisions in a fast-paced environment
- Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
- Track status of requisitions, contracts and orders and respond to customer and supplier inquiries about status, changes or cancellations.
- Prepare, maintain and review purchasing files, reports and price list.
- Calculate costs of orders and charges or forward invoices to appropriate accounts
- Monitor contract performance, recommending contract modifications when necessary.
- Able to uphold and respect procurement ethics and to conduct activities with integrity
- Monitor in house inventory movement and complete inventory transfer forms for bookkeeping purposes.
- Keep sound and adequate logistics records in connection with the bar codes.
- Ensure service and repairs of office equipments
- Keep accurate in terms of data and record management and insist good negotiation skills to fetch the best charges for the organization.
- Develop and execute tools and methodologies to enable effective implementation of logistic plans.
- Design and develop standard operating methods to manage logistics operations efficiently
- Coordinate logistics activities related to procurement, funding, substantive units and humanitarian affairs.
- Develop and execute logistics support policy, processes and methodologies to the general benefit of all mission units.
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ACADEMIC QUALIFICATION AND EXPERIENCES:
- Bachelor’s Degree in Procurement and Office supplies, Material Management, Logistics and Supply Chain Management.
- 3 to 4 years of progressively responsible experience in procurement and logistics.
- Knowledge on Logistics and Transport Management
- Be able to use effectively computerized integrated financial Management System
- Knowledge of organizational procurement procedures is highly desirable
- Supply Chain Management skills
- Analytical Skills
- Decision-making and Negotiating Skills
Job Title: Executive Assistant to the National Director (1 post)
Duty station: National Office
Reporting to: National Director
MAJOR RESPONSIBILITIES.
- Serves as the National Director’s administrative liaison to the Board of Trustees and manages Board activities, which include coordinating semi-annual board meetings and dinners, semi-annual board staff lunches/ receptions/new board member orientations, arranging hotel accommodations for board members, processing travel reimbursement requests, compiling, assembling and distributing board meeting materials.
- Work closely with the National Director and SOS Tanzania Board through regular correspondence, arrange meetings and prepare briefing materials for the National Director
- Preparation, finalization and circulation of all board papers, notice and agenda item for each of the meetings including resolutions to be passed.
- Provision of administrative support in the delivery of assignments and initiatives on behalf of the National Director’s office as and when required by the Board.
- Coordinates board committees (Finance, Programs, HR, Fundraising and Audit Committee meetings, maintain confidential files and contact information, coordinates meetings, conferences and committees to support the National Director’s agenda.
- Ensure all board correspondence and relevant materials are produced in a timely and accurate manner.
- Coordination of departmental reports and documentation for the Board of Trustees meetings and other meetings with outside partners.
- To follow up on action points/recommendations from board meetings on behalf of the National Director for effective implementation. Assist with preparation of monthly/quarterly/annual Board of Trustees meetings.
- Support the National Director to prepare and distribute Board papers and ensure all Board papers are filed and kept up to date.
- To coordinate, attend and take minutes for National director’s meetings, board meetings and any other relevant meetings as per National Director’s preference.
- Communicates directly and on behalf of the National Director with Board members, donors, stakeholders and others on matters related to programmatic initiatives as directed.
- Draft reports, letters of solicitation, proposals, prepares and coordinates oral and written communication with donors and board of trustees on behalf of the National Director.
- Maintain a daily file, create and maintain a ‘bring up’ system for National Director’s office.
- Manage the National Director’s diary, including booking appointments and meetings.
- Maintain the National Director’s calendar/diary. This includes making appointments and responding to general inquiries. Manage messages on behalf of the National Director.
- Collating all correspondence from the other Departments to be presented to the National Director and later re-distributing the said correspondence and/or new assignments to the relevant Departments in a timely fashion.
- Perform full secretarial support including typing, reviewing letters, memos, reports and any other correspondence for the National Director’s clearance
- At all times ensures that personal data of donors, sponsors, SOS beneficiaries and their families as well as SOS co-workers is handled confidentially and in accordance with prevailing SOS data protection laws
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ACADEMIC QUALIFICATION AND EXPERIENCES:
- Bachelor’s degree or equivalent with Social Sciences / Secretarial and Office Management background and an interest in national and global issues.
- Strong organizational skills that reflect an ability to perform and prioritize multiple tasks with excellent attention to detail.
- 3-5 years providing support for upper-level management.
- Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Excellent written and verbal communication skills
- Excellent organization skills and keen eye for details
Job Title: National Office Administrator
Duty station: National Office (1 post)
Reporting to: National Human Resource Coordinator
MAJOR RESPONSIBILITIES.
- Managing the day-to-day operations of the National Office.
- Assist the Senior Management in the matters pertaining the Boards of Trustee.
- Assisting management on the implementation of the Member Association strategies.
- Making travel and accommodation arrangements for the National Director, Board of Trusstes and International Guests
- Assist the National Director in coordination and arrangements of meetings and conferences including Board of Trustees meetings, and a regular National Office staff meeting agenda and minutes; etc.
- Supervise office cleanliness and office space.
- Raising awareness of the principles of the SOS Child Protection Policy to all co-workers, stakeholders and SOS beneficiaries
- Responsible for managing the execution, direction and coordination of all transportation matters within National Office.
- Planning and organizing for cost effective vehicle repairs, and maintenance
- Ensure correct update of vehicles logbook particulars by the Drivers making right entries.
- Carry out preliminary investigations on transport related incidences and road accidents in view of managing risks and exposure.
- Ensure the requirements for vehicle safety, security, health, and work environment for passenger, staff and drivers are met.
- Fuel and mileage management; Monitor vehicle fueling, and usage by all authorized Drivers.
- Organizing schedules and routes to all vehicles within National Office.
- Ensure vehicles are safe and meet legal requirements and make sure drivers are aware of their roles.
- Allocating and recording resource and movement on the transport planning system.
- Communicating effectively with staff .external guests and respond to their requirements.
- Ensure the necessary vehicle legislation requirements are up-to-date in accordance with the Traffic Act by facilitating renewal of vehicle Insurance covers, Government Inspections, and other road licenses.
ACADEMIC QUALIFICATION AND EXPERIENCES:
- Bachelor Degree in Business, Administration and other related field.
- Three (3) years working experience as Administrator or any related position
- Excellent knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters.
- Excellent communication skills.
- Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.
Job Title: Program Officer
Duty station: Kilolo (1 Post)
Reporting to: Program Manager
MAJOR RESPONSIBILITIES.
- Prepare weekly and monthly plans as per approved annual activity and budget plans
- Participate in preparation of annual activity and financial plans
- Support the families and communities in the assessment of root causes leading to adolescent challenges in communities through use of appropriate participatory tools.
- Support the development of an appropriate action plans to meet the needs of each household and adolescent girls participating in the program.
- Facilitate the identification of opportunities and mobilization of local resources appropriate for target groups.
- Take lead on preparation of individual family development plans.
- Facilitate the preparation of community development plans that promote men engagement, women participation and child protection.
- Support the Program Manager in the consolidation of Family Development Plans and preparation of budgets relevant to the attainment of program’s goal.
- Facilitate the planning by ensuring gender balance in decision-making and in all program processes.
- Facilitate, timely implementation of activities from the approved annual plans and budgets
- Facilitate target group to have access to essential services required to fulfill their basic needs and rights
- Ensure engagement of range of stakeholders in executing and accomplishment of plans and activities
- Facilitate stakeholder analysis within and beyond the program, maintaining and updating stakeholders’ profiles.
- Collaborate with community development structures, other NGOs and government departments for effective service delivery to program participants.
- Support functional sustainability of community based networks on adolescents’ girls, mothers and Vulnerable Children (OVC) and other relevant development initiatives.
- Represent the program in gender, adolescent and child related forums.
- Identifying and linking target group to a range of opportunities for adolescent girls and mothers
- Facilitate participatory monitoring and evaluation of the program interventions.
- Facilitate regular data collection through appropriate monitoring tools on program interventions.
- Ensure program data base and statistics are updated regularly.
- Facilitate the regular counting of key program participants.
- Organize and facilitate regular project reviews with Community Family Development Planning Facilitators and other service providers.
- Carry out regular home visits to families on the program and write home visit reports.
- Carry out regular visits to CBOs if any, family support groups and other partners in the respective community for timely and relevant program support.
- Develop monthly good practice and success stories from outputs and outcomes of the project
- Facilitate sharing of best practice amongst family groups.
- Prepare and submit timely progress reports (weekly updates, monthly reports and quarterly reports) to the Program Manager on program interventions.
- Prepare and submit progress reports to the Program Manager for compilation to donor reporting
- Document family, child and adolescent success stories on program interventions.
- Ensuring that relevant community development structures have documented program processes.
- Ensuring that the database and files of target group on the program are timely and regularly maintained and updated
- Facilitate the preparations of the Development Plans with respective target group.
- Ensure all services, items and other support provided to target group and stakeholders are recorded and stored
- Ensure the financial resources are spent as intended
- Submission of signed distribution list to Finance on all program items received by participants in the community.
- Adherence to internal controls as outlined in the Finance manual, and other related documents.
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ACADEMIC QUALIFICATION AND EXPERIENCES:
- Degree in Public Health, Youth Development, Gender, Community Development, Social Work, Sociology, social science, or related fields with specialized knowledge in the field of sexual and reproductive health and rights, gender, adolescent and youth development projects
- At least 3 years of working experience in relevant field, including sexual and reproductive health and rights, gender and young mothers and adolescent programming
- Well informed and experienced on donor funded projects with abundant skills in result based reporting and ; good basic knowledge of donor compliance
- Languages: Fluency in Chinese and English is required.
- Other Desirable Skills: Proficiency in current office software applications such Microsoft work. Excel, PowerPoint, graphics
- Positive attitude is necessary.
- Results-oriented, self-discipline and team spirit, and happy, able and experienced to work for and with young people
- Ability to drive motor cycle to ensure execution of activities, field visit and regular follow-ups of project activities.
Mama Msaidizi wa SOS Children’s Villages 4 Posts
HOW TO APPLY
To apply for this position, send your application letter by email describing how your experience, qualifications and competencies make you the right candidate for this position. Enclose ONLY detailed and updated CV with telephone contacts, email address and details of at least 3 referees. Only contacted candidates for the interview will submit copies of academic, professional certificates and passport size photo.
To apply please send to;
The National Director SOS Children’s Villages Tanzania.
Dar es Salaam, Tanzania
Email: recruit.sostanzania@sos-tanzania.org
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Please Note:
SOS Children’s Villages Tanzania is an equal opportunity employer and committed to keeping children safe from abuse and harm, therefore candidates applying for this post will be subject to child safeguarding recruitment procedures and checks.
Only short listed candidates will be contacted
The deadline for submitting the application is 12 January, 2021
