Grants Accountant
Posted Date: 10-Dec-2020
Location: Dar es Salaam, Tanzania
Company: Plan International
Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
We
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s
girls who are most affected.
Working together with children,
young people, our supporters and partners, we strive for a just world,
tackling the root causes of the challenges facing girls and all
vulnerable children.
We
support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity.
We drive changes in practice and policy at local, national and global
levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Role PURPOSE
To
manage the corporate financial information system at Country Office and
ensure Donor’s compliance during Grants acquisition management and
Reporting.
Provide timely and reliable Donors financial Information
and analysis that leads to effective decision making in Grants
Acquisition, management and reporting
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Dimensions of the Role
Reports to Senior Grants Manager
Works
in collaboration with Grants Specialist, Grants compliance, Risk
Management and Compliance Manager, Country Finance team, country program
teams and other implementing partners.
The post will be based at Country Office
Provide coordination of Finance relating matters to the Grants team towards proper Donors Financial Management and reporting.
Key End Results of Position:
- Work with Senior Grants manager to Maintain system data on all Grants and SPADs (sponsorship)
- Work with Senior Grants manager on new grants budget development to ensure full cost recovery is maintained from initial proposal stage.
- Prepare/ review donor financial reports as will be allocated by SGFM
- Participate on Partnership Assessment and monitor any financial capacity gapes of the partner over the life of the partnership and report the same to the management, this also includes preparation of Partners Tracking Sheet - Partner Contract details (start and end date of contract), Partners budget, disbursement schedules, reporting schedules. Update the sheet on monthly basis upon a new Partner contract has been signed and as well every time Partner disbursements are made and reports received.
- Prepare BvA for Partners Budgets only so as to monitor total contribution of Partners' budget to the overall Grant budget and CO (Country Office) budget
- Prepare Schedule of all Audits & compliance visits conducted by NO (National Office) and Donor
- Prepare Schedule of all PU (Program Unit) Visits conducted by Finance staff and maintain key highlights and actions for follow-up
- On monthly basis, scan all payroll vouchers for reporting purposes
- Support audit by ensuring all supporting documents required are traced and kept ready for auditors' review by ensuring they are stamped paid, the documents are sufficient and reliable
- Together with Accounts Assistant, process payments as needed
- Perform Partner on-boarding by reviewing contracts, policies and budgets if they align. Support Project Accountants to ensure partners' personnel costs are well managed from contracts availed on 1st month during 1st disbursement to review whether they are meeting the requirements and do not expect over-spend
- Follow-up on signed Partner reports and soft-copy version for spot-checks and archiving for future reference and audits if any
- Retrieve Commitment reports and ensure there are no outstanding commitments for POs which having created in the pasts with a gap of two months from date of reporting. The commitments should be communicated to the respective Procurement staff and Finance staff for further investigation and action. Hence, sharing SAP Helpcards for clearing commitments to ensure NIL Commitments. The same must be done two or three months before the end of any project.
- Take part in Procurement evaluation committees whenever selected.
- Do reviews of payroll liquidations to ensure Partners comply with the Government and Donor requirements
- Support Pus on grants related matters and cascade any information and needed action from them to fast tracking action on said information
- Review PRs as they come in for accuracy, correctness of GL Codes used, WBS, Grant number to minimize reversals in SAP
- Update the Project List & Grant Numbers and share with all Finance & Procurement for their records
- Update Audit recommendations tab in the Monthly Management Report whenever any audit is finalized and Management Letter is issued
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Dealing with Problems:
Complexity of problems handled and the degree of investigation, analysis, and creative thinking required for solving them.
• Working in partnership with different organisation culture and ensure Program results are achieved timely without compromising with quality
• Managing donor grants with strict reporting deadlines
• Working effectively in multiple communities and environment
• Operating in remote and with vulnerable communities
• Promotes innovation and learning
• Communicates clearly and effectively
• Appreciation of child rights and Gender
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
Internal – High level of relationship
- Direct report to Senior Grants Manager
- Direct contact with Finance team at Country Office and PU levels
- Interacts with Country Office staff
- Implementing Partners
- Head of departments - Local government authorities
- Children during field visit
- Contacts with donors during donor visits
- NO representatives during PU visits
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Essential
• In-depth knowledge of the Finance and accounting preferably in Non profit-making organisation
• A degree in Accounting or equivalent qualification
• CPA will be an added advantage
Desirable
- Analytical and problems-solving skills
- Excellent communication skills appropriate to the audience
- Proficient Computer skills and use of relevant accounting packages
- Ability to work under harsh condition
- Ability to work under multidisciplinary and multicultural environment
- Good English language skills (oral /written )
Behaviours
- Hardworking with capacity to work independently with minimum supervision
- Honest, integrity, open and transparent personality.
- Team player
- Working towards achieving a team goal
- Be able to Respect all groups of people in the community and culturally sensitive
- Persuasive and able to work with different cultural settings
- Motivated, energetic and strives to develop and support others
- Result oriented
- Working for the best interest of the organisation and children
- Appreciate of child rights and gender
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
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- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
Working environment will include both typical office environment and field environment.
The position requires regular field travels.
Level of contact with children
Occasional interaction with Children.
Location: Dar es Salaam
Reports to: Senior Grants Manager
Grade: D1
Closing Date: 24th December, 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
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Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
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