Requisition ID: req6407
Job Title: Deputy Director of Programs
Sector: Program Administration
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: Yes
Job Description
We’re
looking for the next leader of our programs team: the Deputy Director
for Programs (DDP) who will be based in Dar Es Salaam with regular
travel within and outside of Tanzania. In this role, you’ll provide
strategic leadership to our dynamic portfolio of programs. As a senior
leader, your core responsibilities will include program oversight,
grants and budget management, program quality, strategic direction and
fundraising.
You’ll report directly to the Country Director (CD) and
lead a team of eight experienced professionals in programs, grants,
M&E and Research.
Do you have past experience in program
leadership? Are you passionate about quality design, strategy, and want
to make a meaningful impact on refugee communities in Tanzania? Then
join us.
Highlights of Key Responsibilities:
• You are the
programmatic lead for the Tanzania country program, covering
implementation, grants management and business development.
• You
lead on proposal and concept note development, and define with the CD
the strategic direction of our programmatic and fundraising efforts.
• You mentor staff, providing guidance and support finance and grants teams in writing proposal narratives and budgets.
• You supervise and support the grants team's consolidation of donor reports.
•
You work to improve project management by rolling out new project cycle
meetings to improve oversight, coordination and collaboration (monthly
Budget versus Actual meetings, project opening meetings, implementation
meetings, lessons learnt meetings, etc)
• You represent the IRC in donor and partner meetings, expanding our participation and visibility in key coordination forums.
• You monitor project implementation against work plans, while providing guidance to project leads.
•
You foster a positive and productive professional work environment and
professional relationships amongst staff; and facilitate productive
working relationships between the program and operations staff.
Specific Responsibilities :
Leadership, Representation and Communication
In
this position you are part of the program's senior leadership, and will
set the tone and pace for the programs team. As DDP, you will lead the
largest department in the organization.
• Provide leadership and
supervisory management to the programs department, as a key member of
the SMT, including mobilization and stewardship of resources, program
quality and accountability, and performance management.
• Drive the
quality implementation and support of programs, informed by the country
program’s Strategy Action Plan (SAP), monitoring and evaluation systems
and technical unit support.
• Supervise senior program staff
•
Actively engage with donors, partner agencies, and the humanitarian
community in Tanzania to ensure IRC is strongly represented in
coordination and advocacy efforts.
• Represent IRC Tanzania at NGO, interagency and governmental meetings.
• Act as the focal point for program-related communication between IRC country programs in the region and worldwide offices.
• Oversee programmatic inputs to advocacy efforts both in-country and globally.
Program Strategy, Design and Fundraising
You
and the CD will collaborate regularly to set the strategic direction
for the country program and lead fundraising efforts accordingly. You
will need to be forward-thinking in translating our ambitious strategy
into concrete action.
• Leader in driving the IRC Tanzania’s
ambitious SAP, with a particular focus on delivery of our commitments
towards the strategic objectives. Specifically, work to ensure all
programs are aligned with the outcomes and evidence framework (OEF) and
designed along the guidance of the "Good and Great Standards."
•
Position IRC for future donor resources by initiating assessments
(including qualitative and quantitative data gathering), and by
furthering IRC’s reflective thought leadership around program quality in
Tanzania.
• Lead and support sector coordinators and programs teams
to collaborate with grants/finance teams to develop responsive,
competitive, evidenced-based, and cost-efficient funding applications.
•
Provide mentorship to program staff regarding tools and strategies for
programming that is based on input from communities, a deep
understanding of the context, and evidence of technical effectiveness.
•
Provide leadership support to the programming and grants teams to
develop competitive, evidence-based and cost-effective funding
applications.
• Provide guidance, strategies and tools to ensure that
programming choices are based on needs assessment findings (primary
& secondary data) and analysis, input from communities, a thorough
understanding of context, technical best practices, and operational
viability.
• Formulate integrated programming initiatives so that
technical sectors complement each other and promote mainstreaming of
protection principles and gender-responsive approaches.
Project Management
Program Implementation & Grant Management
As DDP, you’ll be our main lead on all issues related to program implementation and quality, and will be the main driver of our strategy ambitions and the implementation of the IRC’s Good & Great Standards for program implementation. You will approve requisitions, work plans and budgets.
• Provide overall leadership and management of IRC Tanzania’s programming portfolio, ensuring strategically coherent program direction, well-managed growth, and compliance with IRC and donor regulations.
• Drive effective management of program implementation through structured work plans, spending plans, monitoring plans and regular field support visits; ensure that risks limiting achievement of objectives are reported and rapidly addressed.
• Coordinate with other members of Senior Management Team on appropriate management, compliance and performance standards, as well as effective systems for budget management, knowledge management and risk management.
• Strengthen our existing M&E systems alongside the M&E team and programming staff; ensure data is used for decision-making and improvement of outcomes for our beneficiaries.
• Support M&E Coordinator to regularly review progress against indicators. Work with M&E Coordinator and technical coordinators to put accountability mechanisms in place for beneficiary feedback.
• In collaboration with the IRC global research and innovation unit, develop and oversee management of Tanzania’s research hub including through direct management of the research hub coordinator.
• Regularly travel to the field to visit projects.
Financial Management
• In coordination with finance, operations, and grants staff ensure compliance with donor requirements.
• In collaboration with finance and operations, contribute to the development and periodic reforecasting of the annual operating budget.
• In collaboration with the field management, ensure that programming staff are well trained to properly manage project budgets.
• Meet with programming, grants and finance staff regularly to review budget comparison reports.
• Mitigate risk by collaborating with the Finance Department to ensure that programming staff fully understand financial and administrative processes involved in project budget cycles.
Performance Management and Development
You will be directly supervising a team currently comprising eight people, and inspire them to deliver their best.
• Coach, supervise and mentor your team into a high-energy and high-performance team; communicate clear expectations, set performance objectives, provide regular and timely positive and constructive performance feedback, and provide effective semi-annual performance reviews.
• Create a supervisory environment that emphasizes the importance of learning, productivity, accountability and openness.
• Be an effective manager: hold high-quality meetings with each direct report on a regular and predictable basis; build development plans including on-the-job learning and providing mentorship on career paths; and promote and monitor staff care, well-being and self-care.
• Maintain open and professional relations with team members, nurturing a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Model and encourage active practice of the principles of the “IRC Way – Global Standards for Professional Conduct;” be a champion for gender equality.
• Promote constructive, collegial teamwork between program staff and operational support staff.
• Build effective succession plans with an emphasis on leadership development
• Communicate regularly with staff and promote positive conflict resolution among team members.
• Manage recruitment, hiring and development of high-performing staff to assume greater levels of responsibility.
• Lead with commitment, integrity and accountability to the "IRC Way" – Global Standards for Professional Conduct.
Key Working Relationships
Position Reports to: Country Director
Position directly supervises: 4 x program leads; 1 x country monitoring & evaluation lead; 1 x grants lead
Other internal and external contacts:
Internal: Close working relationships with other SMT members; collaborates with regional colleagues particularly deputy regional director and peer regional DDPs
External: Public and private donor agencies, international and national NGOs, UN agencies, partner organizations
Qualifications
• Education: Advanced degree in international relations, development studies or relevant discipline
• At least six years of progressively responsible international management experience, including technical staff supervision.
• Proven ability to develop winning proposals to public and private-sector donors
• Fluent English. Kiswahili will be a strong advantage
• Previous experience managing programs financed by international government and donors, including US government agencies, DFID, EU, UN, foundations and private donors a must, with previous experience in competitive RFA/P environments a plus.
• Proven ability to manage projects to completion on time, within budget, and with the anticipated results.
• Demonstrated successful leadership experience with a multi-disciplinary team in a cross-cultural setting, including active mentoring and coaching.
• Extensive experience with monitoring and evaluation tools and systems for complex programs
• Experience working in humanitarian and development contexts, with experience in this region or Tanzania specifically an advantage.
• Ability to respond to multiple priorities in a timely manner, producing high-quality outcomes.
• Ability to work and live in a sometimes insecure environment while maintaining a positive attitude.
• Positive, motivated, flexible and a great team player
• A very high degree of personal integrity, accountable for personal behavior and able to challenge others.
WORKING ENVIRONMENT:
Security level- The situation in most of the country, including Dar es Salaam is calm. Some parts of Kigoma experience insecurity-highway banditry.
Standards of Professional Conduct
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Gender Equality & Equal Opportunity
We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
Program Implementation & Grant Management
As DDP, you’ll be our main lead on all issues related to program implementation and quality, and will be the main driver of our strategy ambitions and the implementation of the IRC’s Good & Great Standards for program implementation. You will approve requisitions, work plans and budgets.
• Provide overall leadership and management of IRC Tanzania’s programming portfolio, ensuring strategically coherent program direction, well-managed growth, and compliance with IRC and donor regulations.
• Drive effective management of program implementation through structured work plans, spending plans, monitoring plans and regular field support visits; ensure that risks limiting achievement of objectives are reported and rapidly addressed.
• Coordinate with other members of Senior Management Team on appropriate management, compliance and performance standards, as well as effective systems for budget management, knowledge management and risk management.
• Strengthen our existing M&E systems alongside the M&E team and programming staff; ensure data is used for decision-making and improvement of outcomes for our beneficiaries.
• Support M&E Coordinator to regularly review progress against indicators. Work with M&E Coordinator and technical coordinators to put accountability mechanisms in place for beneficiary feedback.
• In collaboration with the IRC global research and innovation unit, develop and oversee management of Tanzania’s research hub including through direct management of the research hub coordinator.
• Regularly travel to the field to visit projects.
Financial Management
• In coordination with finance, operations, and grants staff ensure compliance with donor requirements.
• In collaboration with finance and operations, contribute to the development and periodic reforecasting of the annual operating budget.
• In collaboration with the field management, ensure that programming staff are well trained to properly manage project budgets.
• Meet with programming, grants and finance staff regularly to review budget comparison reports.
• Mitigate risk by collaborating with the Finance Department to ensure that programming staff fully understand financial and administrative processes involved in project budget cycles.
Performance Management and Development
You will be directly supervising a team currently comprising eight people, and inspire them to deliver their best.
• Coach, supervise and mentor your team into a high-energy and high-performance team; communicate clear expectations, set performance objectives, provide regular and timely positive and constructive performance feedback, and provide effective semi-annual performance reviews.
• Create a supervisory environment that emphasizes the importance of learning, productivity, accountability and openness.
• Be an effective manager: hold high-quality meetings with each direct report on a regular and predictable basis; build development plans including on-the-job learning and providing mentorship on career paths; and promote and monitor staff care, well-being and self-care.
• Maintain open and professional relations with team members, nurturing a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Model and encourage active practice of the principles of the “IRC Way – Global Standards for Professional Conduct;” be a champion for gender equality.
• Promote constructive, collegial teamwork between program staff and operational support staff.
• Build effective succession plans with an emphasis on leadership development
• Communicate regularly with staff and promote positive conflict resolution among team members.
• Manage recruitment, hiring and development of high-performing staff to assume greater levels of responsibility.
• Lead with commitment, integrity and accountability to the "IRC Way" – Global Standards for Professional Conduct.
Key Working Relationships
Position Reports to: Country Director
Position directly supervises: 4 x program leads; 1 x country monitoring & evaluation lead; 1 x grants lead
Other internal and external contacts:
Internal: Close working relationships with other SMT members; collaborates with regional colleagues particularly deputy regional director and peer regional DDPs
External: Public and private donor agencies, international and national NGOs, UN agencies, partner organizations
Qualifications
• Education: Advanced degree in international relations, development studies or relevant discipline
• At least six years of progressively responsible international management experience, including technical staff supervision.
• Proven ability to develop winning proposals to public and private-sector donors
• Fluent English. Kiswahili will be a strong advantage
• Previous experience managing programs financed by international government and donors, including US government agencies, DFID, EU, UN, foundations and private donors a must, with previous experience in competitive RFA/P environments a plus.
• Proven ability to manage projects to completion on time, within budget, and with the anticipated results.
• Demonstrated successful leadership experience with a multi-disciplinary team in a cross-cultural setting, including active mentoring and coaching.
• Extensive experience with monitoring and evaluation tools and systems for complex programs
• Experience working in humanitarian and development contexts, with experience in this region or Tanzania specifically an advantage.
• Ability to respond to multiple priorities in a timely manner, producing high-quality outcomes.
• Ability to work and live in a sometimes insecure environment while maintaining a positive attitude.
• Positive, motivated, flexible and a great team player
• A very high degree of personal integrity, accountable for personal behavior and able to challenge others.
WORKING ENVIRONMENT:
Security level- The situation in most of the country, including Dar es Salaam is calm. Some parts of Kigoma experience insecurity-highway banditry.
Standards of Professional Conduct
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Gender Equality & Equal Opportunity
We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
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Requisition ID: req6115
Job Title: Medical Rehabilitation Officer (Orthopedic)
Sector: Health
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Kasulu, Tanzania
Job Description
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 30 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
The IRC has been present in Tanzania for 25 years, supporting refugees and Tanzanians with health, education and protection. With a National Office in Dar es Salaam and field offices in Kasulu, Kibondo and Kigoma, the IRC serves over 200,000 people each year.
The IRC currently has over 200 staff and employs a further 2,000 refugee workers to enable the frontline delivery of its programmes. Together, we aim to provide the best possible impact for some of the most vulnerable children, women and men. In all that we do, IRC strives to deliver through IRC’s core values of Integrity, Accountability and Service.
Medical Rehabilitation Officer (Orthopedic) is responsible for the identification of orthopedic related needs in Nyarugusu refugee camp in Kasulu district in coordination with Medical Rehabilitation Supervisor and Health Manager. This position reports to Medical Rehabilitation Supervisor in Nyarugusu camp, the position will work closely with Medical Rehabilitation Officers (Physiotherapist).
Program Responsibilities
- Support the Medical Rehabilitation Supervisor and other officers to ensure quality implementation of medical rehabilitation activities in Nyarugusu refugees camp, ensuring adherence to donor agreement and regulations, as well as IRC Tanzania’s country program strategic plan
- Responsible for the identification of the orthopedic related needs and share with the medical rehabilitation manager and medical rehabilitation officers (Physiotherapist) for the purpose of supporting them through the workshop serving the clients with orthopedic needs according to the available local resources in coordination with the Medical rehabilitation team in line with the guiding tools and professional practices.
- Support the refugees rehabilitation assistants (Orthopedic) to meet the project objectives by liaising with them, counseling, demonstrating, advising andfacilitating
- Utilize the basic Orthopedic knowledge to design facilities for basic and local devices to be utilized by PWDs through adaptation in the community level
- This position shares basic technical knowledge with refugee rehabilitation assistants(Orthopedic) andassist them in planning and simple fabrication of local orthopedic appliance
- Identify and implement ways to increase awareness of support to cases with orthopedic needs in the community and organizing o job training/sessions to the community o the managements of different types of disabilities through orthopedic procedures
- Support orthopedic needs for the cases from the host communities as identified in coordination with medical rehabilitation officers/ protection officer and approvals from Health sector head depending on the available resources.
- Ensure that cases with orthopedic needs are supported through a coordinated case management system with other sectors and create awareness on the needs that can be addressed through community mobilization
- Working closely with the medical rehabilitation officers and protection officers to pan activities, and monitor their outcomes in ways which combine the needs of the refugees, agency/donor requirements and available resources.
- Supports medical rehabilitation manager in tracking indicators and analysis of data ,preparation of activities reports, monthly and donor reports and proposal as required
- Ensure that the design of simple appliances meets the need of clients in relation to the environment and not producing more harm to the clients utilizing the appliances
- Share technical expertise with refugees rehabilitation assistants (Orthopedic) and assist them in planning and fabricate simple orthopedic appliances in line with the local available resources
- Collaborate with theprotection staff in advocating for the accessible environment for PSNs/PWDs through awareness creation and house adaptationservices
- Supervise 4 incentive staffrehabilitation assistants(Orthopedic)
- Carry out standard personnel management functions including performance management and support for the professional development of the rehabilitation assistants(orthopedic) in coordination with Medical rehabilitation Manager and other officers
- Prepare staff duty roster for incentive staff assistants (orthopedic) in coordination with Medical rehabilitation manager and other officers to meet program objectives
- Responsible for welfare and discipline of rehabilitation assistants in coordination with the Medical rehabilitation manager
- Attend and participate in trainingsidentified or organized by supervisor
- Follow any new procedures and guidelines designated in circulars from country director
- Report any violation of the IRC Sexual abuse and exploitation code of conduct (Tanzanian and worldwide) as per IRC Tanzania reporting mechanism. The reporting of violations is an obligation on the part of all IRC staff members
- Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugee by IRC and other humanitarian worker
- Represent IRC at interagency meetings as assigned
- Assist in control and proper usage of stationary and other items relating to work
- Perform other duties as assigned by your supervisor
- BSc. or diploma in orthopedic technology with at least 1 year relevant experience
- Experience working in the area of Persons with disabilities and other vulnerable persons is required
- Experience working in community based services in the refugee camp desirable
- Must be Tanzanian
- Ability of working independently with a high degree of initiative required
- Knowledge of MS word ,Excel and outlook required and ability to track and manage data
- Fluent in English and Swahili language
