Position: The Senior M&E Specialist for Database Management
Job Summary
The Senior M&E Specialist for Database Management is responsible for data entry, cleaning, management, and analysis, including performing data quality assurance and control assessments, in an SQL Server-based database. S/he supports the monitoring of performance indicators as outlined in the Performance Monitoring Plan (PMP) and participates in data collection, entry, validation, analysis, and dissemination of findings across project staff, partners, and key stakeholders. S/he is also responsible for data analysis and visualizations as part of quarterly performance reports.
The Senior M&E Specialist reports directly to the M&E Manager, manages (4) Data Entry Clerks and provides capacity building and task management support to (6) Zonal and Partnerships M&E Specialists.
The Senior M&E Specialist for Database Management is responsible for data entry, cleaning, management, and analysis, including performing data quality assurance and control assessments, in an SQL Server-based database. S/he supports the monitoring of performance indicators as outlined in the Performance Monitoring Plan (PMP) and participates in data collection, entry, validation, analysis, and dissemination of findings across project staff, partners, and key stakeholders. S/he is also responsible for data analysis and visualizations as part of quarterly performance reports.
The Senior M&E Specialist reports directly to the M&E Manager, manages (4) Data Entry Clerks and provides capacity building and task management support to (6) Zonal and Partnerships M&E Specialists.
- Minimum Qualification: Bachelor
- Experience Level: Mid level
- Experience Length: 3 years
Job Description
Database Management
- Maintains Client Impact and Results Information System (CIRIS) database and other data management tools by identifying and solving database requirements; supporting users; and troubleshooting technical issues;
- Manages approximately 60,000 client profiles in CIRIS, continuously managing
- processes of data entry, cleaning, and validation to maintain an accurate and current database;
- Supports Partnership and Zonal M&E Specialists to design tools appropriate for collecting data from partners and MnM Technical teams;
- Develops data management plans and data entry protocols for routine data submitted by technical teams and partners;
- Performs regular quality control checks on the data management system, including review of routine data collection questionnaires; development of data quality reports; identification of missing data from active client profiles; and communicating with Partnerships and Zonal M&E Specialists to collect necessary information;
- Ensures field verification visits are conducted by M&E Specialists to validate and confirm data reported by MnM technical teams, partners, subcontractors, and grantees;
- Proposes recommendations to technical teams and partners on appropriate methods or actions to ensure availability and improvement of quality of data
- Designs routine monitoring reports to track MnM technical team performance for adaptive management;
- Designs routine monitoring reports to track partnership performance and progress towards targets;
- Manages all types of applications for CIRIS database (desktop, web-based, and mobile versions) and other data management tools.
- Supports in installing CIRIS, designing CIRIS reports, database security, data back-up, and recovery;
Analytics
- Provides timely analytical support to the MEL Manager during peak reporting periods;
- Analyses and presents data for monthly, quarterly, and annual reports (as required) to highlight project achievements;
- Supports M&E Specialists to develop the skills necessary to independently analyze and accurately interpret routine monitoring data;
- Performs any other duties as may be assigned by the MEL Manager.
- Coordinates with Partnerships and Zonal M&E Specialists to ensure timely project data collection, data entry, cleaning and reporting
- Identifies staff capacity gaps and provides regular training and technical support to staff in the use of CIRIS or other software using desktop, tablets, or smartphones;
- Provides capacity building in Excel-based data analysis to M&E Specialists and other key staff members;
- Ensures field verification visits are conducted by M&E Specialists to validate data, identify data quality and project implementation issues to improve.
- Leads M&E Specialists in preparation of weekly, monthly, and quarterly reports
Minimum Qualifications:
- Bachelor’s degree in Management Information Systems, Statistics, Database Management, IT, or related field of study.
- Minimum of three years of experience as database specialist in managing large databases using relational databases.
- Experience in data management skills including mobile and web based applications.
- Excellent computer skills: proven advanced Excel skills, advanced SQL programming skills, and an intermediate understanding of data analysis platforms (STATA, SPSS, R, etc.).
- Self-motivated, flexible, self-starter, patient, dedicated, and creative, with the ability to work effectively under pressure and to organize and prioritize competing activities;
- Fluent in both written and spoken Kiswahili and English
- Willingness to travel regularly to rural areas
JOB TITLE: Accounting Assistant
Job Summary
The Accounting Assistant will be based at the Feed the Future- Mboga na Matunda (FTFT-MnM) Dar es Salaam Office and reports directly to the Senior Accountant. In addition to the specific tasks stated below, he/she is expected to contribute fully as a program team member, conducting himself/herself in a proper manner at all times as a representative of the program, and being responsible for the safe-keeping and care of all program assets assigned to her/him.
Job Summary
The Accounting Assistant will be based at the Feed the Future- Mboga na Matunda (FTFT-MnM) Dar es Salaam Office and reports directly to the Senior Accountant. In addition to the specific tasks stated below, he/she is expected to contribute fully as a program team member, conducting himself/herself in a proper manner at all times as a representative of the program, and being responsible for the safe-keeping and care of all program assets assigned to her/him.
Job Description
Specific responsibilities include, but are not limited to:
Specific responsibilities include, but are not limited to:
- Reviewing all activity expenditures, invoices, and sub-awardee vouchers.
- Assisting accounts payable and payroll functions.
- Completing payment vouchers and local payroll activities.
- Ensuring proper documentation and record-keeping for all transactions and supports internal and external audits.
- Maintaining program accounts in compliance with Fintrac’s accountancy rules, including but not limited to general ledger, cashbook and payroll, etc.
- Processing employee expense reports on a timely (monthly) basis.
- Assisting administrative team as needed in negotiating with program vendors to obtain best value for program purchases.
- Assisting in preparing accurate financial vouchers and statements for weekly transfer to Fintrac’s Home Office.
- Posting financial transactions into Fintrac’s accounting system (Quickbooks).
- Maintaining all field-level (Tanzania) accounting records in original form.
- Preparing payments to suppliers.
- Ensuring all supporting documents are attached and compliant with USAID and Fintrac policies and procedures.
- Managing petty cash disbursement and reconciliation.
- Assisting in the training of finance staff with Fintrac accounting procedures, including occasional field visits to regional offices to train and monitor regional accounting staff.
- Performing any other duties as may be assigned by the Senior Accountant.
At a minimum, candidates must possess:
- At least 2 years of experience in Accounting or Financial Control with USAID Funded projects
- University Degree/ Advanced Diploma in Accounting/Finance from a recognized higher learning institution.
- Knowledge on Quick Books Accounting system.
How to Apply?
Please manually apply for this job using the details below:
Candidates should submit a CV and Cover letter to mnmrecruit@fintrac.com. Deadline for submission is Friday September 20th , 2019. Only shortlisted candidates will be contacted. Candidates should indicate the position for which they are applying in the subject line. Learn more about Fintrac and our work at www.fintrac.com
