Employment Opportunities at TOKKIUKI (Tokomeza Kifua Kikuu,Ukoma na UKIMWI Kinondoni)

 
TOKKIUKI (Tokomeza Kifua Kikuu,Ukoma na UKIMWI Kinondoni) is a Community Based Organization (CBO) registered since 2011 and got registration certificate number S.A.17285 under Ministry of Home Affairs and later in 2013 got compliance through the Ministry of Health, Community Development, Gender, Elderly and Children-MoHCGEC, under the certificate number 00001549. TOKKIUKI started to implement its activities since 2008 which directly focused on educating, sensitizing, monitoring on TB/HIV related activities at the community level. TOKKIUKI is located in Kinondoni district, focused on serving the Tanzanians, especialy those infected by tuberculosis (TB) and/or HIV/AIDS. It provides contact investivation (CI), active case finding (ACF), and health education services to their community. Presently, TOKKIUKI has 79 active members representing 34 different wards of Kinondoni and Ubungo Municipal Council in Dar es Salaam.

VISION 

To control and eliminate Tuberculosis and HIV/AIDS among Kinondon/Ubungo communities by 2030.

MISSION

To join forces with other health stakeholders in mobilizing, educating, monitoring, managing and notifying new patients of Tuberculosis and HIV/AIDS in the community level.

JOB POSITION: FINANCE AND ADMINISTRATIVE MANAGER

Fixed term contract,

Location in Kinondoni Dar es salaam

JOB DESCRIPTION

• Reports directly to TOKKIUKI Director
• Supports the development and updating of financial policies, procedures and standards, including keeping abreast of new financial and tax laws in accordance to legal requirements and the best financial practices and ensure that all staff are well informed in their use.
• Ensures that all financial transactions (including grant disbursement) and data are correctly implemented according to policies and procedures.
• Ensures that all financial documents are accurately supported, approved and coded, and that all cheque books, cheque list, petty cash, LPOs are maintained correctly
• Ensures that staff payroll administration is verified for accuracy, properly processed and that all statutory payments such as PAYE and pension are made on a timely basis.
• Manages banking, accounts and balances effectively and efficiently, including undertaking monthly bank reconciliations, foreign exchange management as and cash flow management in a timely manner.
• Support management of donor funding and disbursements; and ensure acknowledgment of receipts and financial reporting is accurate, professional and timely.
• Contributes to annual/quarterly budget development and reporting for TOKKIUKI
• Ensures that TOKKIUKI is compliant with all legal requirements regarding taxation, returns, fees and other financial statutory requirements.
• Review financial statements and reports of partner organizations and grantees as required
• Provides financial advice/training as needed.
• Prepare monthly expenditure in relation to budget reports and inform management on a timely basis.
• Undertake periodic checks of assets and stores are done and prepare reports on the same for management.
• Prepare high quality financial reports including professional annual financial statements in a timely basis.
• Prepare for and collaborate with internal and external auditors to ensure successful audit.
• Maintain well organized physical and electronic archive of financial documentation stretching back

Qualifications

• A minimum of Account, Finance or related field. Holder of CPA is an added advantage
• Must also have at least four years working experience with Non-Governmental organizations, with skills in QuickBooks accounting software, Microsoft Excel, Microsoft Word and PowerPoint and fluency in spoken and written English Language.
• Applicant must possess excellent planning and prioritization skills, be able to work independently and pay very close attention to details.
• Good knowledge of internal control systems, financial audit processes, grant management systems and accounting procedures for Global Fund projects is essential.

JOB POSITION: ASSISTANT ADMINISTRATOR

Fixed term contract, Location in Kinondoni Dar es salaam

JOB DESCRIPTION

• Reports directly to Finance and Administrative manager.
• Support administration and financial matters within the project implementation
• Set up appointments/meetings with government, partner organizations and other stakeholders; Organize, coordinate and arrange all meetings and travels involving the project
• Prepares and distributes minutes of meetings during administrative and coordination meetings and other activities involving TOKKIUKI and partners
• Support senior staff to prepare liquidation report of their duty trips that have been completed
• Provides administrative and budgetary support in planning, budgeting, organizing, implementation and monitoring of training activities
• Pay relevant allowances to training facilitators and participants consistent with TOKKIUKI policies and project specification
• Collect training expenditures and liaise with the Finance and Administrative Manager in analyzing the financial returns and reconciliations from the trainings and workshops
• Assist the Finance and Administrative Manager in posting of invoices and retirement in the Exact system
• File documents such as payment vouchers and retirements
• Maintain the inventory book of project assets; Perform procurement for the project
• Perform other duties and responsibilities assigned by management in relation to project implementation and daily management of the organization.

QUALIFICATION

• Education Bachelor’s Degree in Administration, Finance, Logistics or any relevant area. Knowledge/Experience Minimum of 2 years of relevant experience
• Working experience with international NGOs is an added advantage
• Good level of proficiency in Windows Excel
• Knowledge on Exact accounting package will be an added advantage. Behavioral competencies and skills Good oral and written communication skills in English and Swahili
• Excellent interpersonal skills and ability to work in a multicultural environment as part of a team and independently

JOB POSITION: ASSISTANT ACCOUNTANT
Fixed term contract,
Location in Kinondoni Dar es salaam 

JOB DESCRIPTION
1. Reports directly to Finance and administrative Manger
2. Responsible for budget management of the project
3. Preparation of fund request to Principal Recipient/Donor agency
4. Handles receipts and payments
5. Handles payments of participants at workshops
6. Assists in the logistics in preparation for and during workshops.
7. Preparation of financial reports as at when due (monthly, quarterly, etc.)
8. Oversees all other financial matters of the project
9. Posting of daily transactions (Income & Expenditure) using QuickBooks Package.
10. Prepares monthly staff salary payments (Payroll)
11. Updating of Fixed Asset Register
12. Carrying out banking transaction and recording of daily lodgment and withdrawals.
13. Preparation and signing of payment vouchers for approval
14. Remitting of staff pension to pension scheme managers
15. Remittance of tax deduction to Federal and State Inland Revenue Boards
16. Filing of retired payment vouchers with supporting documents.
17. Any other duties as would be assigned from time to time.

Qualifications

• A minimum of degree or advanced diploma in Account, Finance or related field.
• Holder of CPA is an added advantage
• Must also have at least two years’ experience working with Non-Governmental organizations, with skills in QuickBooks accounting software, Microsoft Excel, Microsoft Word and PowerPoint and fluency in spoken and written English
• Language. Working with USAID funded projects is an added advantage.
• Applicant must possess excellent planning and prioritization skills, be able ton work independently and pay very close attention to details.
• Good knowledge of internal control systems, financial audit processes, grant management systems and accounting procedures for Global Fund projects is essential.

JOB POSITION: TB/HIV COORDINATOR
Fixed term contract, Location in Kinondoni Dar es salam
JOB DESCRIPTION

• Reports directly to TOKKIUKI Deputy Director
• Supervise directly the CBO leader
• In coordination with the TOKKIUKI technical team, the Coordinator is responsible for the planning, coordination, implementation and monitoring of TOKKIUKI program activities.
• Develops strategic relationships within the interventional areas network, including with community, clinics, hospitals, laboratories, pharmacies, professional associations in favor of TOKKIUKI
• Developing capacity of District health officers through training, networking, and involvement in TOKKIUKI activities
• Coordinates activities with relevant implementing partners and donors including USAID and NTLP under The Global Fund (GFATM).
• Works with the District TB and Leprosy Coordinators and other stakeholders to collect and ensure quality of data for M&E reporting
• Coordinates with TOKKIUKI team on establishing district networks for diagnosis, treatment, and TB case notification
• Assists in the monitoring and evaluation of TOKKIUKI projects
• Works with TOKKIUKI technical team to carry out implementation or operations research activities
• Contributes to quarterly and annual reports, including coordinating with the M&E teams to identify relevant data sources and prepare and submit monthly and quarterly narrative reports in collaboration with M&E Officer
• Adhere to financial, data and reporting compliance per USAID and Tanzania regulations Performs other duties as assigned

QUALIFICATION

• University degree (bachelor’s degree or equivalent) in Medicine, Pharmacy, Laboratory/biological Sciences, Public Health, Anthropology, or a similar field.
• Three years’ experience in health program implementation or management, including working with government and/or private sector stakeholders

What do we offer?

• A full time (40 hours) fixed-term contract for a year, with the intention to extend the contract
•  An informal work atmosphere in an environment where initiative is appreciated;
• A highly motivated team of experienced, self-driven colleagues;
• The salary is dependent upon education and relevant working experience;
• TOKKIUKI has its own HR Manual.

JOB POSITION: Monitoring And Evaluation officer
Duty Station: Kinondoni Dar es Salaam
Position in the organization
The Monitoring & Evaluation Officer will lead and provide oversight of monitoring and evaluation related activities of the project. He/she will report directly to the TOKKIUKI Deputy Director.
AS Monitoring; Evaluation Officer you will:

• Provide field technical support on monitoring and evaluation and knowledge management;
• Assist the TOKKIUKI Deputy Director in the preparation of work plans/selection of indicators and annual implementation plans with a view towards meeting the M & E requirements of the project;
• Collect, report and analyze information on the TOKKIUKI project activities;
• Train, supervise, and oversee entry of enhanced M & E data from the 9 clubs of TOKKIUKI situated in Kinondoni and Ubungo municipal councils.
• Responsible for project data and database management;
•  Train relevant health care workers with regards to data capture procedures and management;
• Ensure timely and complete reporting from field implemented activities in accordance with approved reporting formats;
• Support the data extraction of project relevant routine TB surveillance data at all project sites;
•  Identify strengths and weaknesses in the data collection and management system and propose solutions
• Support data compilation and preparation of quarterly progress reports, the annual project report, and technical reports as required by TOKKIUKI and USAID in line with the required formats;
• Collect data for TOKKIUKI annual M & E plan and use that data to improve project performance;
• Perform regular supportive supervision visits to safeguard the quality of data collected by the Field Data Collectors and to verify the accuracy of reported data;
• Support the compilation of TOKKIUKI information on lessons learned and success stories;
• Coordinate activities with and report progress to the TOKKIUKI Deputy
• Director and the TOKKIUKI Management on a weekly basis;
• Support the TOKKIUKI Deputy Director to ensure that data queries from the TOKKIUKI project consortium and other stakeholders are addressed in an accurate and timely manner;
• Assist the TOKKIUKI Deputy director on decision-making on resource allocation based on the priorities and performance of the project.

Who are we looking for?
Education

• Bachelor’s Degree in Monitoring and Evaluation, Project Management, Administration, Information Management or other relevant academic background; Master’s degree will be an added advantage.

Knowledge/Experience

•  At least 4 years of Monitoring and Evaluation experience, preferably with patient-based data;
• Hands on experience in TB surveillance and or study data collection is an advantage;
• Up to date knowledge of TB diagnosis and care;
• Experience in a non-governmental or donor funded project is an added advantage;
• Capacity to produce high quality briefs and detailed performance reports;
• Good level of proficiency in Window Excel, MS Access, Epi-info and quantitative analysis;
• Ability to design M & E tools, surveys, surveillance systems and evaluations;
• Experience in project/programme management desired.

Behavioral competencies and skills

• Strong interpersonal skills;
• Excellent oral and written communication skills in English and Swahili;
• Demonstrated ability to train and build capacity of others;
•  Ability to work as part of a team and independently;
•  Ability to cope with a demanding work environment and to organize and prioritize workload;
• Ability to work in a national and international team

What do we offer?

• A full time (40 hours) fixed-term contract for a year, with the intention to extend the contract;
• An informal work atmosphere in an environment where initiative is appreciated;
• A highly motivated team of experienced, self-driven colleagues;
• The salary is dependent upon education and relevant working experience;
•  TOKKIUKI has its own HR Manual.

JOB POSITION: DEPUTY DIRECTOR
Fixed term contract, Location in Kinondoni-Dar es salaam
Purpose of the job
In the position of the deputy director, you are responsible for planning, designing,
overseeing and following up of all technical areas under the TB and all other project
activities carried out under the TOKKIUKI Tanzania office.
You will identify and document technically sound, cost-effective, and practical
approaches to enhance TB control that are consistent with Government of Tanzania
policies and priorities. You solicit and utilize necessary short-term technical advisers,
both local and international as needed and as approved in the work plan/budget. You
will provide day-to-day supervision to in-country TOKKIUKI staff from consortium
partners.
You will also act as the deputy country representative and represent the
county representative during her/his absence on request.
You will work in very close collaboration with other USAID funded projects and
other partners to harmonize activities. 

Profile
As Deputy Director /Technical Lead you will:
Reports directly to the TOKKIUKI Director
Technical assistance

• Lead and supervise the TOKKIUKI team as per organogram to carry out all activities as per the approved workplan and budget.
• Advice TB control stakeholders at national and regional level in all areas of TB control Identify bottlenecks in TB control in the project supported regions and proposes technically sound, cost-effective, and practical approaches to address them
•  Identify opportunities to improve TB control at national level, Regional and at the District level
• Contribute to the development of guidelines and tools for regional TB control
•  Supervise directly the administrative and logistics to ensure overall implementation of TOKKIUKI in line with USAID rules and regulations
• Work with Director in the development of annual work plans, budgets,monitoring and evaluation and reporting.
• Coordinate and work closely with NTLP, CHMT RHMT and Community leaders and other related TB stakeholders.
• Ensure timely Data collection, analysis and submission of key reports including monthly, quarterly annual reports for submission to key partners and supporters.
• Support field sites in the fulfilment of their duties according to program design
• Ensure regular document forum/meeting for all key staff and partners to plan, discuss and review the progress of TOKKIUKI
• People, project, finance and quality management
• Enhance and anchor the in-depth knowledge of TB technical areas
• Contribute to the development of the work plan and implements with the team the outlined project activities
• Plan, coordinate and check the activities and deadlines of the technical team
• Monitor the project performance according to the M&E plan
• Prepare and submit quarterly and annual reports to the TOKKIUKI Director
• Supervise and approve of the budgets as per approved work plan and budget.
• Knowledge management
• Identify areas for crosscutting collaboration with national and regional partners
• Identify knowledge gaps in the team and initiates and guides further capacity building of the team
• Actively share knowledge with national and regional TB control program
• Maintain personal in-depth knowledge on TB control areas.

Qualifications.

Education:

•  A degree in Medicine, sociology, master’s degree in public health is an added advantage.
• Experience and skills:
• Proven track record in people, project and finance management with experience managing projects. 
• Minimum of 4 years relevant work experience in TB control
• Excellent verbal and written communication skills in English
• Experience in teaching and capacity building
• Proven ability to develop effective working relationships
• The ability to organize and prioritize with an eye for detail.

Application and Information
You can apply for any of the above positions by submitting your CV, including a motivation letter and 3 professional references, via email; tokkiukicbo@gmail.com before 04th September, 2019. Only shortlisted candidates will be contacted. Women and people with disabilities are encouraged to apply.
If you have any questions, feel free to contact us through +255 766 925715 or +255 719 381731. Address to TOKKIUKI Director, P.O Box 6587 Dar es salaam.