TERMS OF REFERENCE: CRAFT Farmer Field School
Name of assignment: Development FFS training materials for sunflower and common beans and
conduct ToT and M/ToT
Project: Climate Resilient Agribusiness For Tomorrow East Africa (CRAFT-EA)
Geographical focus: Central, Northern and Southern Highland regions
Number of Days: Maximum 80 consultancy days
Proposed start date: 25 September 2019
Proposed end date: 15 November 2019
Open to: Firm/Organisation
1.0 Background
SNV is a not-for-profit international development
organization, working in Agriculture, Energy, and Water,
Sanitation & Hygiene. Founded in the Netherlands in 1965, we have
built a long-term, local presence in more than 30 countries in Asia,
Africa and Latin America. Our global team of local and international
advisors works with local
partners to equip communities, businesses and organizations with the
tools, knowledge and connections they need
to increase their incomes and gain access to basic services –
empowering them to break the cycle of poverty and
guide their own development.
SNV Tanzania’s
current Agriculture Programme focuses largely around commodities such as
Dairy and Sunflower;
Landscapes in the Southern Agricultural Growth Corridor; and Youth
employment using market-based solutions to ensure sustainable change.
This new project will build on our Inclusive Business development work
to increase adoption of sustainable Climate Smart production. For more
information on our operations in Tanzania and SNV, visit our website:
www.snv.org
1.1. Project Overview
The
Climate Resilient Agribusiness for Tomorrow (CRAFT) Project is a
5-year, project being implemented in Kenya,
Tanzania and Uganda, with the project management unit in Uganda. The
project is implemented by a consortium consisting of SNV (lead partner),
Wageningen University & Environmental Research (WUR & WEnR),
the CGIAR research programme on Climate Change, Agriculture and Food
Security (CCAFS), Agriterra and Rabo Partnerships, and is financed by
the Dutch Ministry of Foreign Affairs (DGIS).
The
project uses an Inclusive Business Development approach to support the
international and national efforts on
climate change and sustainable production in arable crop value chains.
The project works with and through the private sector and supports
public sector partners in creating an institutional environment for
large-scale adoption of climate smart practices and technologies.
Alignment of efforts and interests of private sector partners
(business cases) such as guaranteed off-take of food crops and economic
incentives will form the basis for large-scale adoption of climate smart
agricultural (CSA) practices and technologies in combination with
de-risking production.
The programme is driven by three main pillars:
5.0 Scope of Work
10.0 Payment
Please manually apply for this job using the details below:
Interested organizations or firms are requested to submit:
A) Technical proposal with the following details:
Understanding1 of the assignment and its tasksMethodology and approach to be used,
Operational plan with clear timeline,
Outline of the team that will implement the work, with CVs for key personnel and clearly specified roles for each team member.
Note: Technical Proposals should not exceed a maximum of 10 pages (excluding annexes). Lengthier proposals will be disqualified.
It should also be indicated in the proposal if a component of the assignment will be sub-contracted.
B) A sample of previous work experience in managing FFS training and training materials development,
preferably in the prioritised commodities (oilseed and pulses); completed within the last 12 month along with contact details of the responsible person from the organization in which the similar assignment was done.
C) Past Performance – three references
Applicants must prove that they have enough experience in assignments comparable with the work for which they
are bidding in terms of scope and complexity. Applicants must prove this experience using only and exactly three references for work they have done in the last five years.
Applicants must provide written proof for each of the references giving at least the following data:
Name of the contracting company/donor, name of the person who managed the contract for the
company/donor and email and telephone numbers for the contact who managed the contract;
Title of the project or contract or grant and / or the contract/grant number;
Time and place of execution for the work done;
Clear description of the services provided by the applicant (no more than one page);
Organization /Contractors worked with and assignment performed in the last 3 years
D) Financial proposal (in Tanzanian Shillings) with the following details
Consultancy fees submitted must be inclusive of all taxes- VAT inclusive (please note that under
Tanzanian law, a Withholding Tax (WHT) of 5% for national and 15% international is deducted at source and paid directly to TRA).
Transportation, per diem costs,
Communication and stationery.
D) Mandatory requirement – Copies of Tax registration certificate, recent Tax Clearance, Business License,
Company registration.
Failure to provide any of the documents above will result in elimination of the EOI.
Please submit your response by email to Tanzaniaprocurement@snv.org by 15 September 2019 before
5 pm EAT with the title “CRAFT Farmer Field School ToT”; SNV will communicate to only the shortlisted and successful firm.
- Adoption of CSA practices & technologies in arable crop production farming systems;
- Acceleration of investments and business growth in selected value chains; and
- Improved enabling environment for scaling out of CSA.
CRAFT project interventions are centred on business
cases which are derived from a thorough climate risk
assessment and financial analysis of value chains in pulses, potatoes,
oilseeds and grains. Therefore, CRAFT aims to improve food security by
working towards climate resilient farming systems, which increase
productivity under
changing climatic circumstances, while reducing food waste and losses
throughout the supply chain. The three key
pillars of CSA are thus productivity, adaptation and mitigation.
Together, these pillars contribute to food security
and development goals.
The CRAFT partnerships
under sunflower and common beans value chains involve using an
inclusive business
approach to drive investments in climate smart practices and
technologies. Climate change has resulted in very poor yields and low
return to farmers, and other actors (e.g. buyers, processors) in the
value chain are also negatively affected yet both sunflower and common
beans have a high market potential both locally and internationally. The
business cases under each value chain seeks to among others, increase
crop productivity within the target value chains, improve market access
for smallholder farmers, and enhance quality of produce marketed.
2.0 The task
Based
on the 2 VCs (sunflower and common beans), CRAFT-supported business
champions will provide extension
services to targeted smallholder farmers in 2019 and 2020, using the
farmer field school (FFS) approach with a climate smart lens. Since the
FFS, approach is unique and value chain specific, it is prudent that
selected resource persons from the FFSs are trained as ‘Trainer of
trainers’ (ToTs) to facilitating learning processes at the FFSs.
In the bid to develop local capacity needed to accelerate scale up of FFS methodology in the community, the CRAFT project shall also train selected individuals as ‘Master trainer of trainers’ (M/ToTs) to facilitate subsequent ToT trainings for selected VCs in 2020. Local government extension workers at district ward and village level as well as SME extension staff shall be trained as ToT and/or M/ToT, to build their capacities in Climate Smart FFS methodology. CRAFT-TZ prefers to hire a team/firm to facilitate five training sessions of about 35 participants each (i.e. 162 ToTs); and 1 session of 30 participants as M/ToTs under the 2 commodity VCs - see table below. The firm is expected to conduct the trainings in Arusha for common beans and Morogoro/Dodoma for sunflower value chain.
The training materials need to be developed in collaboration with one of the CRAFT consortium partners, CCAFS, who will ensure that the training manuals prepared have a climate smart focus. It is anticipated that the training manuals are not developed from scratch but that existing materials are reviewed and include climate smart technologies and proposed by the SMART consortium partner CCAFS.
In the bid to develop local capacity needed to accelerate scale up of FFS methodology in the community, the CRAFT project shall also train selected individuals as ‘Master trainer of trainers’ (M/ToTs) to facilitate subsequent ToT trainings for selected VCs in 2020. Local government extension workers at district ward and village level as well as SME extension staff shall be trained as ToT and/or M/ToT, to build their capacities in Climate Smart FFS methodology. CRAFT-TZ prefers to hire a team/firm to facilitate five training sessions of about 35 participants each (i.e. 162 ToTs); and 1 session of 30 participants as M/ToTs under the 2 commodity VCs - see table below. The firm is expected to conduct the trainings in Arusha for common beans and Morogoro/Dodoma for sunflower value chain.
The training materials need to be developed in collaboration with one of the CRAFT consortium partners, CCAFS, who will ensure that the training manuals prepared have a climate smart focus. It is anticipated that the training manuals are not developed from scratch but that existing materials are reviewed and include climate smart technologies and proposed by the SMART consortium partner CCAFS.
3.0 Methodology
Preferably existing training manuals will be reviewed and
adjusted to incorporate climate smart technologies, so it
is anticipated that the work will not start from scratch. In addition
the manuals need to include detailed lessons plans to ensure that the
trainees are able to implement the FFS in sunflower and common beans.
The trainings shall be residential and conducted in locations that provide space for carrying out practical training sessions. The training on sunflower shall be hosted by training centres accredited for the value chain in Morogoro/Dodoma similarly for common beans that will be hosted in Arusha.
The trainings shall be residential and conducted in locations that provide space for carrying out practical training sessions. The training on sunflower shall be hosted by training centres accredited for the value chain in Morogoro/Dodoma similarly for common beans that will be hosted in Arusha.
While prior to
trainings, a complete package of training manuals shall be shared by the
consultant, the CRAFT
project estimates at least 5 ToT training sessions of about 35
individuals each; and 1 training sessions of M/ToTs for 30 individuals.
The ToT trainings are expected to be based on a standards package
(content wise) with a climate smart focus focusing on the specific value
chain targeted and to be delivered within the recommended duration. The
M/ToT should focus on content but especially on delivery of the content
to farmers, it should include facilitation skills and giving
participants an opportunity to deliver sessions on their own.
Any alterations in terms of content and/or duration of the training shall be effected only after a discussion with the CRAFT technical team
Any alterations in terms of content and/or duration of the training shall be effected only after a discussion with the CRAFT technical team
In view of the second cropping season
commencing end of 2019, the CRAFT project prefers to work with
a consultancy firm that demonstrates capacity to facilitate two parallel
sessions a week to enable fast tracking the process.
4.0 Collaborations
The
firm shall work closely with SMEs championing business cases under each
commodity VC (client); SNV
Netherlands Development Organization (contracting authority); and CCAFS
(the CGIAR research programme on Climate Change, Agriculture and Food
Security). CCAFS is a member of the CRAFT project consortium that
is providing expert support on climate change and food security issues.
Unless notified otherwise, CCAFS is expected 1 Three sisters, Jackma and
Nondo investment are focusing on the sunflower chain, Union stores and
Nguvumali are focusing on common beans. to participate in the
development of training manuals with a climatic change context and to be
present, and cofacilitate some sessions during the first ToT.
5.0 Scope of Work
5.1 Plan and facilitate ToT training sessions based on the 2 commodity VCs
5.1.1 Determine own logistical need (with support from SNV/SME) and review suitability of training locations
(locations that provide most appropriate learning environment)
5.1.2 Work with CCAFS experts to modify training materials to include climate smart technologies and lesson
content
5.1.3 Facilitate 5 ToT FFS training sessions of 5 days each
5.1.4 Facilitate 1 master ToT FFS training session of 5 days
5.1.5 Design and submit to SNV for printing, all training materials (illustrative) and handouts that shall be used
during the training sessions; and those that shall be handed out to the ToTs graduates (all materials in Kiswahili)
5.2 Plan and facilitate M/ToT sessions based on the 2 commodity VCs
5.2.1 Develop selection criteria that shall be used for
selecting individuals to be trained as M/ToTs; and conduct
a simple knowledge gap assessment of the selected master trainers.
Women and youth need to be represented in the selected master trainers.
5.2.2 Support SMEs to identify individuals selected from among the SME technical staff, and public extension to
be trained as M/ToTs
5.2.3 Determine the logistical need (together with SNV/SME) and schedule the training session in an appropriate
location
5.2.4 Work with CCAFS experts to modify the training materials and make them climate smart
5.2.5 Facilitate 5 ToTs and 1 M/ToT to approximately 160 individuals in total
5.2.6 Design and submit to SNV for printing, all training materials and handouts that shall be used during the
training sessions; and those that shall be handed out to the M/ToTs
6.0 Expected deliverables
6.1. Training materials including visual items used to
facilitate the training sessions; and handouts to the
trainees for future reference (soft and hard copy). All training
materials should be in Kiswahili and should include lesson plans for the
trainers and clearly spelling out how each session is facilitated
6.2. 5 ToT in FFS for sunflower and common beans, each lasting 5 working days
6.3. 1 M/ToT focusing on training the master trainers in delivering the content to other trainers, lasting 5 days
6.4. A training report per conducted training, including, but not limited to how the training process went,
participant feedback, points of improvement
6.5. Selection report of the identified master trainers
6.6. List of trainees separated for ToTs and M/ToTs; Male/Female and youth
7.0 Timeframe:
The consultancy will start 25th September 2019 with the development of training manuals, with an input of CCAFS.
After the training materials have been approved by CRAFT the trainings will commence from 7
th of October. The M/ToT trainings shall take place between 28th of Oct and 02nd of November 2019.
8.0 Reporting and supervision
The
consultancy firm shall be supervised by, and will report to, the
SNV/CRAFT-Senior Agronomist, or any
designate. There shall be two kinds of reports; a training report for
each ToT concluded; and end of assignment report 2 weeks after the last
training session (by 8th of November for ToT trainings); and for the
M/ToTs by 15th of November 2019.
9.0 Skills & competences required:
9.1 Consultancy firm with strong track record in providing training of trainers services in Tanzania; excellent
capacity to deliver content on FFS methodology and process
9.2 Excellent knowledge and skills on Good Agronomic practices related to the 2 commodities VCs i.e.
sunflower and common beans
9.3 Very good understanding of climate smart practices and technologies related to the 2 commodity VCs
9.4 Strong experience in extension service provision
9.5 Strong experience in capacity building and facilitation of processes at community level
9.6 Being able to have a consultancy team on the ground to facilitate parallel (two) training sessions per week
9.7 At least 10 years’ experience in conducting ToT and FFs implementation in field crops
9.8 Proven experience in setting up and managing farmer field school’s systems for small farmers in rural
areas will be an added advantage.
9.9 Excellent communication (written and oral), reporting and presentation skills;
9.10 Experience in value chain development, climate smart agriculture, and agribusiness finance, preferable
experience with climate finance;
10.0 Payment
To facilitate this training process and avoid
interruptions of the consultant in meeting his/her rather tight
schedule;
a down payment of 30% (of the total contract sum) shall be made upon
signing the contract, 40% of the total contract amount shall be paid
after 50% of the deliverables under this assignment has been
accomplished.
The final payment of 40% after submission and
subsequent approval of the final training report by the Supervisor
(and an appropriate check on the training success by CRAFT has been
conducted). This shall include handing in of all documents and tools
used for training and handouts (both soft and hard copies)
Note: Operational costs related to this assignment (transport to training venues, meals and accommodation,
printing of training materials) shall be paid directly by SNV.
To see the full TOR with suggested training schedule and evaluation criteria please copy and visit the link below
How to Apply?
Interested organizations or firms are requested to submit:
A) Technical proposal with the following details:
Understanding1 of the assignment and its tasksMethodology and approach to be used,
Operational plan with clear timeline,
Outline of the team that will implement the work, with CVs for key personnel and clearly specified roles for each team member.
Note: Technical Proposals should not exceed a maximum of 10 pages (excluding annexes). Lengthier proposals will be disqualified.
It should also be indicated in the proposal if a component of the assignment will be sub-contracted.
B) A sample of previous work experience in managing FFS training and training materials development,
preferably in the prioritised commodities (oilseed and pulses); completed within the last 12 month along with contact details of the responsible person from the organization in which the similar assignment was done.
C) Past Performance – three references
Applicants must prove that they have enough experience in assignments comparable with the work for which they
are bidding in terms of scope and complexity. Applicants must prove this experience using only and exactly three references for work they have done in the last five years.
Applicants must provide written proof for each of the references giving at least the following data:
Name of the contracting company/donor, name of the person who managed the contract for the
company/donor and email and telephone numbers for the contact who managed the contract;
Title of the project or contract or grant and / or the contract/grant number;
Time and place of execution for the work done;
Clear description of the services provided by the applicant (no more than one page);
Organization /Contractors worked with and assignment performed in the last 3 years
D) Financial proposal (in Tanzanian Shillings) with the following details
Consultancy fees submitted must be inclusive of all taxes- VAT inclusive (please note that under
Tanzanian law, a Withholding Tax (WHT) of 5% for national and 15% international is deducted at source and paid directly to TRA).
Transportation, per diem costs,
Communication and stationery.
D) Mandatory requirement – Copies of Tax registration certificate, recent Tax Clearance, Business License,
Company registration.
Failure to provide any of the documents above will result in elimination of the EOI.
Please submit your response by email to Tanzaniaprocurement@snv.org by 15 September 2019 before
5 pm EAT with the title “CRAFT Farmer Field School ToT”; SNV will communicate to only the shortlisted and successful firm.
