Position: SUPPLY ASSISTANT
Published: 12-Jul-2019
Deadline: 19th July, 2019
Location: DAR ES SALAAM-MAFUTA RD(TZA)
Job Description
HSEQ:
Quality Control of products to be within Tanzania quality specifications as per TBS.
Stock projection: Maintain
and monitor the stock projection files on a daily basis by 8:30 AM. It
consolidates actual and forecast for imports, sales per product (PMS,
AGO, IK, JET, HFO,) per location (Dar and other depots).
Track changes.
Anticipate consequences and actions to be taken to avoid stock out (both
SAP and Physical) or over stock
Stock optimization: daily
review and propose optimization of product stock levels to ensure
balance between regulations, minimum operational stocks, working
capital, evacuation, customer demand and price risk exposure. Monitor
the daily stock and other hospitality places targeting zero penalties.
Contribute to TTL P&L for supply & logistic optimization
SAP receptions and blending: Ensure
that all vessels received/ Receipts through pipeline/Blending (HFO 125,
IDO and Excellium) are posted in SAP (MIGO) timely and Correctly as per
Outturn in correct plant and correct location (Zero difference)
Preparations of Monthly Requirements of petroleum product file and
submit to Supply Manager for review and preparations of Letter after
supply Meeting approval as per PBPA format for MD’s approval for onward
submission to PBPA
Monitor, analyze and report monthly product allocation from PBPA for Total (local and transit), major OMCs and Others, and highlight trends. Analyze award results and ullage sharing at each cycle to ensure Total allocation both in local and transit are in line with our requirements
Ensure that signed (by supplier and PBPA) shipping and supply contracts for each month tenders are received from PBPA and Properly filed
Product Costing: Responsible for timely and accurately product costing (Vessel cost) and checking correctness of all suppliers and government agencies invoices before payment for TTL for PMS, AGO, IK, JET-A1, IDO, HFO 180 and HFO 125.
Discharge and MI losses: Closely monitoring and advise the supply manager of Line loss immediately after each Vessel discharge, coordinate with Depot manager and surveyor to ensure that line losses are minimized/Eliminated (less than 0.
1%); Receptions/MI
Losses Adjustments MEMO preparations and posting in SAP after approval
and submit Analysis to Supply Manager each month M+2 showing the
Losses and % and recommendations to reduce the losses Monitor, analyze and report monthly product allocation from PBPA for Total (local and transit), major OMCs and Others, and highlight trends. Analyze award results and ullage sharing at each cycle to ensure Total allocation both in local and transit are in line with our requirements
Ensure that signed (by supplier and PBPA) shipping and supply contracts for each month tenders are received from PBPA and Properly filed
Product Costing: Responsible for timely and accurately product costing (Vessel cost) and checking correctness of all suppliers and government agencies invoices before payment for TTL for PMS, AGO, IK, JET-A1, IDO, HFO 180 and HFO 125.
Discharge and MI losses: Closely monitoring and advise the supply manager of Line loss immediately after each Vessel discharge, coordinate with Depot manager and surveyor to ensure that line losses are minimized/Eliminated (less than 0.
Imports Coordination & Documentation:
Demurrage: Demurrage estimation for product costing, Preparations of actual demurrage Analysis and discharge rate and submit to Supply Manager for onward submission to AMO by M+5
Borrow/Loan, Hospitality and third-party stocks postings: Timely and accurately posting of Borrow/Loan, Hospitality Receipts transactions, Line Loss e.t.c. to ensure zero reconciling items
Product Costing:
Ensure proper PO creation on SAP of all vessels with correct price as
per costing build up Platts +premium and other local costs of each BPS
vessel.
Ullage Planning-Ullage Planning for TTL/GTL local parcels and coordinating all Vessel Receipts v/s Hospitality Customers ullage requests
Co-ordination with other OMC’s, Stocks team and commercial team to offset product balance available in other depots, anything above 10m3 should be collected from that Depot within Month M+1 from Month of receipt
Make sure all suppliers payment for white products are Verified, attached with all relevant documents and paid and can be tracked easily before due date
Ensure That Outturn Reports are correct as per issued DI and actual volumes received in the Depots, if not should be communicated to surveyors and PBPA within Two days from Date of issue of Such Outturn.
Ullage Planning-Ullage Planning for TTL/GTL local parcels and coordinating all Vessel Receipts v/s Hospitality Customers ullage requests
Co-ordination with other OMC’s, Stocks team and commercial team to offset product balance available in other depots, anything above 10m3 should be collected from that Depot within Month M+1 from Month of receipt
Make sure all suppliers payment for white products are Verified, attached with all relevant documents and paid and can be tracked easily before due date
Ensure That Outturn Reports are correct as per issued DI and actual volumes received in the Depots, if not should be communicated to surveyors and PBPA within Two days from Date of issue of Such Outturn.
Reporting: ensure timely, reliable and
accurate reporting for all activities. Ensure files saving and
confidentiality. Add value through regular proposal of file sand topic
management improvement
Any Other Job related to your section as may be assigned to you by your superior.
Context and environment
Complex market with various regulations, constrained supply system, numerous OMCs. Imports planned 2-3 months ahead so requiring accurate forecasts.
Involve interaction with TRA/PBPA staff during documents processing whereby some are less cooperative
Correctness of all documents which needs concentration as it involves huge amount of money to be paid.
Most of the duties are strictly to specific deadline, therefore, needs time dedication
Candidate profile
Bachelor’s Degree in business related field
Depot operations experience
Products knowledge
Customs procedures on importation
About us / company profile
Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental
standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by
100,000 employees: to make energy better each and every day.
Job Expires 19-July-2019
Any Other Job related to your section as may be assigned to you by your superior.
Context and environment
Complex market with various regulations, constrained supply system, numerous OMCs. Imports planned 2-3 months ahead so requiring accurate forecasts.
Involve interaction with TRA/PBPA staff during documents processing whereby some are less cooperative
Correctness of all documents which needs concentration as it involves huge amount of money to be paid.
Most of the duties are strictly to specific deadline, therefore, needs time dedication
Candidate profile
Bachelor’s Degree in business related field
Depot operations experience
Products knowledge
Customs procedures on importation
About us / company profile
Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental
standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by
100,000 employees: to make energy better each and every day.
Job Expires 19-July-2019
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Position: Health Safety & Environmental Officer
Published: 12-Jul-2019
Deadline: 19th July, 2019
Location: DAR ES SALAAM – Tanzania
Job Description
Job Description
- Continuous coordination and follow-up of the training programs (local and regulatory trainings).
- Organize and conduct fire drills at Head office
- Compile monthly POBs for all sites
- Conduct HSE related inspections at Head Office
- Coordinate and follow payments for all HSE related vendors
- Coordinate purchase of all HSE related equipments and PPEs.
- Coordinate and conduct monthly HSE committee and follow-up actions from committees.
- Continuous follow-up and update of Nonconformance Register and Ramses
- Conduct internal training, toolbox talks and spearhead HSE campaigns to promote a safety culture
- Visit worksites and service stations to conduct HSE inspections
- Organize and conduct fire drills
- Follow up and maintain firefighting equipments
- Promote near-miss reporting, golden rules and use of stop card
- Participate in accident investigation and reporting
- Follow and facilitate implementation of affiliate HSE objectives
- Continuous implementation, Compliance and improvement of the HSE Management System.
- Ensure compliance to the work permit system and prevention plan by conducting regular inspection of the permit and prevention plan issued.
- Ensure that all contractors working inside the site are trained on Totals HSE requirements and are ICC audited.
- Ensuring day-to-day supervision of high risk works and conduct periodic site inspections.
- Conduct HSE toolbox talks and audits, issue violation notices and recommend for rewards.
- Making sure of the availability of proper PPE and monitor the inventory and use of the PPE.
- Create and review HSE programs, policies, plans and procedures.
- Coordinate site safety meetings, mandatory training, inspection (required by the law)
- Managing health of employees, this includes monitoring the quality of food, drinking water and ensure cleanness of sanitary facilities.
- Fully implementation of the annual HSE program which will be given to you
- Complete any other tasks as assigned by the HSE Manager.
• Working long hours and sometimes during weekend, public holidays.
• Close coordination with;
- Internally: OM, internal auditor, Commercial Department, Network Manager, HR Manager and Depot Managers, etc.
- Externally: Contractors, Engineering Consultants, Network dealers, Consumer customers, Government institutions such OSHA & NEMC.
- Must possess at least five years of work experience in HSE, most preferable in oil and gas, mining, power plants.
- Must possess a degree from a recognized higher learning institution.
- Must possess HSE qualifications, and an engineering background will be an added advantage.
- BMust have a good command of English language (speaking and writing) and should be an effective communicator.
- Computer skills, conversant with Microsoft word, power point and excel.
- Must be independent, able to deliver under minimum supervision.
- Must be ready to work under high pressure and demonstrate high level of commitment to work.
About us / company profile
Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental
standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by
100,000 employees: to make energy better each and every day.
Job Expires 19-July-2019
