Apply Multiple Jobs at The Tanzania Forest Conservation Group (TFCG), Shule Direct and Caritas Diocese of Kigoma

 

Finance Officer at TFCG

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The Tanzania Forest Conservation Group (TFCG) is a national NGO whose mission is to conserve and restore the biodiversity of globally important forests in Tanzania for the benefit of the present and future generations. TFCG, in partnership with the Community Forestry Network of Tanzania
(MJUMITA) and TATEDO is implementing Phase 2 of the Transforming Tanzania’s Charcoal Sector Project’. The project is financed by the Swiss Agency for Development and Cooperation. As part of this project, TFCG and MJUMITA are seeking applications from qualified Tanzanian women and men for the following positions:
TFCG is seeking applications from qualified Tanzanian women and men for the following position:
Finance Officer, Dar es Salaam
Qualification and experience

• A CPA is a requirement
• At least 5 yrs experience of working on financial management in the context of donor-funded projects.

Responsibilities

• Contributing to the effective and efficient management of the TTCS project’s finances; preparation of financial reports; and ensuring compliance with donor requirements. You can download the Job descriptions here.

How you can apply

Qualified candidates should send applications including a detailed CV, covering letter, contact details (including an e-mail address and phone number) and contacts of three professional referees to:personnel@tfcg.or.tz. The deadline for applications is 10 a.m. 31st July 2019. Short-listed candidates will be informed of the interview date by 12^th August, 2019. Applicants who have not received communication by this date should consider their application unsuccessful.

The deadline for applications is 10 a.m. 31st July 2019.
Short-listed candidates will be informed of the interview date by 12th August, 2019.
Applicants who have not received communication by this date
should consider their application unsuccessful.

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Position: Administrator

The Call

Shule Direct is looking for a suitable candidate to part of the team as a company administrator. This role also involves a component of customer relations.

ABOUT SHULE DIRECT

Shule Direct is a social enterprise that provides local, relevant, digital study platforms for learners in Tanzania. We are working with the best teachers in the country to create digitized learning notes, tutorials, quizzes, and multimedia content and developing technological solutions to deliver a multi-subject comprehensive secondary school curriculum to students across the country. The 1Million Secondary School students learning on our digital platforms are a testimony that technology is a new educational frontier.

LOCATION
Shule Direct is located along Old Bagamoyo Road, Plot no. 539, Msasani Village in Dar es Salaam. The Administrator will be required to work full time at Shule Direct.

ROLES OF THE ADMINISTRATOR

Management of office equipment and company assets.

• Ensure maintaining a clean and enjoyable working environment.
• Organizing, arranging and coordinating office internal and external meetings
• Ensuring office infrastructure needs are met, including properly functioning of office equipment, routine maintenance, and security.
• Administer Shule Direct’s community engagement programs and events i.e ensure timely logistics and delivery of equipment’s on events /programs eg Shule Directs’ exhibitions, day of African Child.
• Supervising administrative staff (cook, cleaner, gardener....) and dividing responsibilities to ensure performance.
• Ensure proper tracking of office supplies (consumables), enough stock and place orders when necessary.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage staff travel arrangements i.e booking accommodation, ticketing.
• Manage office phone calls and correspondence (letters, packages, etc.)
• Coordinate monthly internal social engagement activities of staff ie book of the month, staff birthdays, welcoming/sendoff.
• Welcome visitors and providing assistance as needed.
• Organize boardroom scheduling, equipment, and cleaning.
• Coordinate building and maintenance issues for general repair and updates.
• Plan and oversee risk and emergency procedures of the Shule Direct office.
• Assist other departments with administrative or clerical support.
• Responsible for all matters related to operations and administration.
• Carry out any other duties as assigned by the Management of Shule Direct in relation by asking to Administration duties

Customers Relation

• Understanding customers concerns questions, listening carefully and showing empathy through specific questions over the phone, by email or in person.
• Communicating within the Company by act as a link between customer service and other departments by bringing specific complaint from customers to the attention of someone who can resolve the situation. The general feedback maybe also passed along to the whole team in order to help build a better product or develop a new service.
• Responsible in investigating customers’ problems by figuring out what went wrong, how problems might be fixed and how to keep them from happening again.
• Build connections and maintain relations on behalf of Shule Direct by either call the existing customers to ensure their satisfaction, or network within the community to identify prospective customers and contribute to the organization’s marketing campaigns.
• Monitoring competitors by observing what others in the industry are doing and advice accordingly.
• Train new hired and staff of customers services best practices and how to respond to customer complaints.

QUALIFICATIONS AND SKILLS
Shule Direct is looking for an individual who fits the following criteria

• Highly organized and self-motivated individual who can work under minimum supervision.
• Strong and articulate communicator with a mastery of both written and spoken English and Swahili.
• Strong interpersonal and networking skills, a connector, with a genuine interest in supporting the success of others.
• Basic knowledge of customer relations management.

REQUIREMENTS

• Holder of Advance Diploma or bachelor degree in Business Administration, Project Management or any other related business field.
• Computer Literate.

COMPENSATION
This is an outstanding opportunity for a highly motivated professional to assume a pivotal role in the evolution of a fast- growing, highly respected social enterprise working for social impact. We are seeking an individual of outstanding quality with a proven track record.

• Shule Direct is prepared to offer an attractive compensation package, including a competitive base salary as well as health, social security, and vacation benefits.
• Female Candidates will be prioritized in the selection process.
• For more details and to apply for this position visit www.shuledirect.info/jobs
• Applications can ONLY be received via the online form provided on the Shule Direct website

CVs and cover letters will NOT be accepted.
Deadline: Sunday 21 st July 2019, 06:00 PM 

TO APPLY CLICK HERE

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Job Title: Procurement and Logistics Officer

Sector: Logistics

Employment Type: Full-Time

Location: Kibondo Tanzania

Application deadline: 2019-07-19

Employer Organization Name: Caritas Diocese of Kigoma

Work Type: Full Time

Contract Period: Five Moths with possibility of extension depends on your performance.

Key Responsibilities for the Position

• Conduct procurement and logistics tasks within the Kibondo and Kigoma, including stores management.

• Analyse procurement requests, identify service providers and evaluate information regarding vendors’ performance in the areas of quality, prices and delivery of goods in view of the Organization’s best interests; maintain and update databases of preferred suppliers.

• Solicit bids, quotations and tender documents; oversee the bidding process and provide support for procurement transactions, analysing them for conformity to specified requirements; conduct appraisals, select suppliers and confirm terms of payment; prepare purchase orders and ensure

authorization is received from the ROM

• Follow up on purchase order (PO) statuses and keep the head(s) of unit(s) and respective Executive Director abreast of the estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.

• Ensure that appropriate funds are available for purchases; ensure receipts are received when payment is conducted in cash; and request authorization from the head of unit regarding bank transfer payments.

• Assist in the adherence of the Organization to stockroom management practices in order to ensure there is no undue overstocking or loss, and control supply stock and monitor consumable materials in order to provide staff with ready access to commonly used items.

• Monitor maintenance and repair of office facilities, including preventive maintenance, and establish maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.

• Undertake frequent field travel to programme sites to perform procurement and logistics evaluations and supervise and train field staff, upon the request of the ROM.

• Represent the organization in inter-agency fora, including the procurement working group, security and the logistics cluster.

• Assist with the Oversight management of all programs logistical support services.

• Participate in the preparation of the annual procurement plan.

• Assist user departments in communicating their needs by filling in procurement requisition forms.

• Prepare tender documents.

• Prepare evaluation and negotiation committees appointment letters.

• Proper records keeping by ensuring that procurement information’s are kept in order for easier reference and archive.

• Prepare monthly, quarterly and annual procurement implementation report.

• Prepare purchase orders and contracts including addendums.

• Ensure creditors payments are made on time and are in accordance with contracts’ terms and conditions.

• Initiate material requisition and maintain stores ledger and records.

• Frequently liaise with vendors to ensure timely delivery of goods and services.

• Conduct inspection and prepare goods inspection reports or Goods Receipt Note (GRN) for every delivered good.

• Review the Goods Issue Notes rose from user department and issue goods.

• Preparation of contracts supervisor’s designation letters

• Preparation of goods inspection team’s appointment letters.

• To perform any other official duties as may be assigned.

Safety and compliance

• Boost and coordinate drivers’ defensive driving training and riders’ motorcycle skills development for all Caritas Organization to ensure drivers/riders safety on the road.

• Work with safety and compliance in ensuring that Caritas Diocese of Kigoma security is in compliance with the Core Security Requirements (CSR). 

Qualifications: Education/Knowledge/Technical Skills and Experience • Bachelor Degree or Advanced Diploma on Procurement and Supplies or Logistics and Supply Chain Management Business Administration majoring in Procurement and Supplies Management or equivalent qualification from a recognized institution
• At least 2 years working experience on Procurement and Supplies or Logistics and Supply Chain Management
• Ability to plan, organize, document including receiving, sorting and routing/ posting of mails timely as per the institutional policies/procedures.
• Must be computer literate.
• Highest level of integrity and ethics compliance

Remuneration
❖ Caritas Diocese of Kigoma is an equal opportunity employer. Organization offers an attractive remuneration package, career development opportunities and an excellent working environment.
❖ As we are receiving qualified candidates, recruitment procedures will be in progress.

MODE OF APPLICATION
All applications must be sent to email: benygwimo@yahoo.com cc caritaskigoma@yahoo.com