MAKAMBAKO URBAN WATER SUPPLY AND SANITATION AUTHORITY
(MAKUWASA)
EMPLOYMENT OPPORTUNITIES
Makambako Urban Water Supply and Sanitation Authority (MAKUWASA) is a Government Institution which has the duty of providing potable water and sanitation services at affordable prices to the residents of Makambako Urban for enhancing their health and quality of life. In order to achieve the compact objectives, MAKUWASA now seeks applications from suitably qualified Tanzanians who are self-motivated, hardworking, honest and committed to their work to fill the following position:-
HUMAN RESOURCES & ADMINISTRATION MANAGER – (1 Posts)
The successful candidate will report to the Managing Director of Makambako urban water supply and sanitation authority.
Duties and Responsibilities
(i) He or She is the Head of Department responsible for Human Resources
Management and Administration.
(ii) Assists and Advises Organization Managers about HR issues.
(iii) Coordinates Implementation of services, policies and programs through HR staff.
(iv) Ensures effective management of Authority’s human resources and
administrative matters.
(v) Ensures that Authority’s human resource records are correct and are kept up to date.
(vi) Ensures effective recruitment and selection, placement and socialization.
(vii) Conducts performance appraisal, training and development.
(viii) Organizes, coordinates and reviews training programs with a view of
recommending changes where necessary.
(ix) Plans, directs, supervises and coordinates work activities of subordinates and staff relating to compensation labour relation.
(x) Prepares staff development plans for staff retention schemes, and other staff welfare matters and submits them to the Managing Director.
(xi) Deals with human resource services that is, acquisition, recording, and
compilation of personal particulars of newly recruited staff.
(xii) Maintains industrial relations and other employee relations affairs as per Employment and Labour Relations Act (2004) and Labour Institutions Act (2004).
(xiii) Allocates human resources and communicates staff regulations and conditions of service to them.
(xiv) Works with Heads of Sections to prepare human resource plans and budgets.
(xv) Ensures that periodic surveys are conducted to determine including, prospective human resources demand and supply, employees’ satisfaction on the incentive package, staff regulations, and performance of the health insurance fund within specified period of time.
(xvi) Prepares and organizes recruitment advertisements and channels to the appropriate media such as newspapers and/magazines/TV/Radio.
Coordinates and participates in the job recruitment interviews.
(xvii) Handles staff welfare matters such as medical services, staff loans and grants, sports and games, burial services, and any other services considered to be important to staff.
(xviii) Assists other line Departments in conducting staff performance appraisals.
(xix) Maintain records and compiles statistical reports concerning personnel related data such as leaves, performance appraisal and absenteeism rate.
(xx) Monitor the use of stationery, secretarial services, furniture and communication tools mailing services, Office premises, security services and utilities.
(xxi) Ensures a smooth discharge of Authority’s administrative activities such as, record keeping (Registry), post services, transport, social gatherings, scheduled meetings and staff visits and tours.
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TECHNICAL MANAGER – (1 Post)
The successful candidate will report to the Managing Director of Makambako urban water supply and sanitation authority.
Duties and Responsibilities
(i) The Technical Manager is the Head of Department responsible for water
production, transportation and distribution, provision of sanitation services, mechanical and electrical maintenance, planning and construction activities of the Authority.
(ii) To ensure that all water supply and sanitation facilities are working to the set performance standards as well as public health requirements.
(iii) The Technical Manager is charged with the duty of recommending on the policies, standards, and procedures for:-
The production and distribution of water.
The control of water quality and wastewater effluent.
The maintenance of water sources, water storage, facilities, water treatment works and water networks.
The maintenance and operation of sanitation systems.
The maintenance and operation of tools, equipment and vehicles used in
running water and sanitation works.
The maintenance of natural vegetation and landscape of the water sources as well as water and wastewater treatment plants including tank sites and booster station.
Setting materials and financial performance targets in conjunction with the Finance and Administration Manager.
Preparation of environmental reports related with core functions of the
Authority.
(iv) To ensure that management information systems are in place to enable the monitoring, coordinating, production, repair and maintenance, planning, and construction are taking place smoothly.
(v) To be responsible for human resource acquisition, utilization, development and compensation in his/her Department in consultation with the Finance and Administration Manager.
(vi) To ensure that strategic planning of Urban Water Supply and Sanitation
development projects are at his/her finger tips to guarantee that operations, maintenance and quality keeping are taken into account for the growth and sustainability of the Authority.
(vii) To manage water and sanitation assets.
(viii) To conduct performance appraisal to all staff falling under him/her after mutually setting individual performance objectives, standards, and plan of actions with his/her subordinates; and proposes corrective measures to the Managing Director.
(ix) To ensure proper and economical utilization of Authority’s plants, equipment, vehicles and workshops.
(x) To recommend to the Managing Director on the effective way of recruiting and selecting all senior technical staff in his/her Department.
(xi) To ensure maintenance of records on the condition of raw water from all sources and monitors the level of dangerous and toxic substances in the water by use of laboratories available as per the government set ups.
(xii) To conduct prompt and efficient investigation of customer complaints on water quality and quantity.
(xiii) To ensure that a laboratory service for chemical and bacteriological analysis standards is available and working.
(xiv) To implement a cost effective mechanism in procuring, issuing and utilization of Authority’s materials in the right quality and quantity.
(xv) To prepare technical specification for water and sanitation projects ready for procurement process.
(xvi) To liaise with procurement unit in the preparation of tender documents.
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ASSISTANT ACCOUNTANT- (1 post)
The successful candidate will report to the Finance Manager.
Duties and Responsibilities
(i) To receive and account for all the cash from water and sewerage customers.
(ii) To issue bona fide receipts for cash received from water and sewerage
customers.
(iii) To make reconciliation of actual amount of cash banked with receipts book totals.
(iv) To ensure safe custody of all money received and keep them under lock and key, and bank such money daily while intact.
(v) To check the correctness of claims and retirements ensuring that they are supported by appropriate vouchers/receipts as approved by the appropriate officers.
(vi) To perform other related duties as may be assigned by the supervisor.
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ASSISTANT TECHNICIAN II (GIS) OFFICER – (1 Post)
The successful candidate will report to the Technical Manager
Duties and Responsibilities
(i) To assist in capturing, analysis and conversion of GIS data in different formats using GPS, Electronic Data Recorders, Digitizers and other means.
(ii) To carry out cataloguing and inventory of GIS Data, including meta data
creation.
(iii) To input, update and maintain GIS databases, including backup and also maintaining linkages to other databases.
(iv) To participate in creating map layout, view and generate IRUWASA’s current and planned pipe layout and meter mapping.
(v) To assist in the design, development, implementation and maintenance of the MAKUWASA’s GIS.
(vi) To perform spatial data conversion processes (imports/export routines) to determinate map data and improve map data quality and content.
(vii) To provide advice to customers, (staff, government agencies, water utilities, contractors) on aspects of the geospatial data and services.
(viii) To assist in managing the integrity and security of geospatial database to ensure the requirement of client continue to be made.
(ix) To assist in training staff in the use of geospatial system and promote its application.
(x) To assist in monitoring of geospatial system to ensure its operate as per the specification timely manner.
(xi) To carry out survey and create MAKUWASA map use of GIS software.
(xii) To carry out diagnosis and troubleshooting problems, experienced with the use of GIS and related software.
(xiii) To carry out other duties as may be assigned by the Supervisor.
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CHIEF INTERNAL AUDITOR – (1 Post)
The successful candidate will report to the Managing Director of Makambako urban water supply and sanitation authority.
Duties and Responsibilities
(i) To advise the Managing Director on audit issues
(ii) To Head of Internal Audit Unit responsible for providing an Independent appraisal of the effectiveness of financial control systems and compliance with Authority’s policies.
(iii) To advise the Authority Management on the soundness and adequacy of existing Operational, Accounting, and Financial Controls.
(iv) To ensure the Authority complies with sound internal audit principles and best practices
(v) To carry out continuous reviews of financial and accounting systems in operation in the Authority and ensures they are adequate, effective and conform to the provision of financial regulations and accounting procedures
(vi) To perform audit of Authority’s accounts and transactions
(vii) To audit invoices and local purchase orders
(viii) To carry out special assignment foe sample investigations
(ix) To report on time any suspected occurrences of dishonesty to the Managing Director
(x) To advise on changes needing update or otherwise change financial manuals, financial policies, regulations and procedures
(xi) To evaluate internal controls to ensure the accounting systems provide
adequate, timely and accurate information to protect against losses caused by negligence, dishonesty or otherwise Makambako
(xii) To verify Authority’s incomes and proper banking of the same and satisfies that
expenditure is properly incurred according to approved policy and financial regulations
(xiii) To prepare monthly, quarterly and annual audit progress reports
(xiv) To conduct checks and investigates all books of accounts and liaise with external auditors
(xv) To review budget control system of the Authority
(xvi) To issue periodic reports on timely basis summarizing the audit functions to the Managing Director.
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HEAD OF PROCUREMENT AND SUPPLIES UNIT – (1 Post)
The successful candidate will report to the Managing Director of Makambako urban water supply and sanitation authority.
Duties and Responsibilities
(i) To act as the Head of Procurement and Supplies Unit
(ii) To advise the Managing Director on all matters related to procurement and supplies.
(iii) To review, formulate and update changes in procurement policies of the Authority for final decision
(iv) To establish effective inventory control and materials management policies, procedures, guidelines and regulations and ensure their implementation.
(v) To support the functioning of, and serve as the Secretariat to the Authority’s Tender Board and implement decisions of the Tender Board.
(vi) To prepare minutes of the Tender Board and maintain records of all
procurement, disposal and related activities.
(vii) To serve as stock verifier and inspect goods for quality and quantity upon delivery, issue or during storage.
(viii) To deal with stores, purchasing/procurement or clearing and forwarding management and matters related to them.
(ix) To supervise and carry out stock counts, stock valuations and establish
provisions for obsolete and slow moving items.
(x) To plan, coordinate and manage and recommend procurement and disposal by tender except jurisdiction and award of contracts.
(xi) To liaise with and compiles all procurement requirements of the different directorates, departments and units
(xii) To liaise with bidders on procurement matters within his/her mandate.
(xiii) To conduct inspection on the quality of procured items
(xiv) To keep procurement documents in safe custody
(xv) To prepare departmental procurement budgets
(xvi) To conduct coaching and training junior procurement staff on emerging changes in the procurement field
(xvii) To control payments according to the laid down rules and procedures.
(xviii) To verify and authorise procurement payments
(xix) To ensure adherence to proper procurement practices and procedures
GENERAL INFORMATIONAcademic Qualifications and Age Limit
i. Holder of Bachelor Degree or an Advanced Diploma in Human Resources
Management/Public Administration, Business Management or Law from a
recognized Institution.
ii. The Candidate must have passed Human Resources Proficiency exams. For direct entry, the candidate must have at least working experience of three years (3) in a relevant field, of which 1 year should be at managerial level
iii. Age Limit between 25 and 45 years.
3.3 Tenure of Appointment and Remuneration
i. According to MAKUWASA Salary Scale : MWAS 6/ TGS E
ii. Appointment will be on unspecified period of time.
GENERAL CONDITIONS
- All applicants must be citizens of Tanzania.
- Applicants must attach an up-to date Curriculum Vitae (CV) with reliable contacts, postal address, E-mail and telephone/mobile numbers.
- Applicants should indicate names and contact addresses of at least three referees.
- Applicants must attach their relevant copies of academic certificates, professional certificates and birth certificates.
- Only short listed candidates will be contacted for an interview.
All applications should be sent to MAKUWASA by hand, registered post, EMS and not later than 25th July, 2019.
All applications should be addressed to:-
The Managing Director,NOTE: WOMEN ARE HIGHLY ENCOURAGED TO APPLY.
Makambako Urban Water Supply and Sanitation Authority,
P.O. BOX 940,
MAKAMBAKO.
