Who we are
For nearly 50 years, the Aga Khan Foundation
(AKF) has been partnering with communities, governments, and local
leaders to harness the best from people from all backgrounds to improve
the quality of life. The Foundation’s work is rooted in core values of
self-reliance, pluralism, and respect for human dignity. AKF is a member
of the Aga Khan Development Network (AKDN), one of the world’s leading
poverty solutions networks. The AKDN’s integrated approach makes
long-term investments, builds permanent institutions and cultivates an
active civil society, impacting tens of millions of people annually in
30 countries. Alongside its sister AKDN agencies, the Foundation
implements innovative, community-driven solutions that are based on
decades of experience, learning, and evaluation.
The
Aga Khan Foundation (AKF) is a private, non-denominational,
international development agency promoting creative and effective
solutions to selected problems that impede social and economic
development in parts of Africa and Asia. AKF-Tanzania is part of the
AKF-East Africa regional structure that supports programmes in Kenya,
Tanzania, and Uganda. In Tanzania, AKF is managing a robust and
expanding portfolio of multi-sectoral initiatives that includes
programmes in inclusive economic development, health, nutrition, early
childhood development, education, and civil society strengthening. AKF
has currently operations in Dar-es-salaam, Mtwara, Lindi, Arusha,
Mwanza, Morogoro and Zanzibar.
Job Title: Property Technician & Care Taker
Reports to Property and Procurement Officer
Location Dar es Salaam
The person will be responsible for providing professional property support services to AKF Tanzania’s property operations.
Specific Duties and Responsibilities:
- Maintains the property by inspecting and resolving tenant complaints by attending all complaints lodged by the tenants regarding facilities,
- Performs daily inspection of the property and fix all minor identified defects that are within his/her capacity
- Recording any defect in any part of the building found during the inspection and notify those responsible for appropriate follow-up action.
- Making sure the building is maintained properly including plasterwork, painting, ceilings, floor, joinery, fittings and fire escapes whilst making sure that they are presentable and in working order.
- Ensuring the machines and plants for maintaining properties are serviced regularly and rectified or replaced if need be.
- Ensure that the entire property and surroundings are clean
- Coordinate regular fumigation.
- Responding to emergencies arising on the Property and provides immediate assistance as appropriate
- Recording every incident occurring in the building,
- Liaising with the security service provider; establishing and enforcing precautionary policies and procedures.
- Preparing inventories for items to be replaced and list of equipment’s
- Liaising with tenants, contractors, and advice the management on the state of affairs
- Ensure that all utility bills are paid on time
Qualifications, Knowledge, Skills, and Abilities required
- Certificate/Diploma in Electrical/plumbing/civil or related field
- Training in general Cleanliness
- Ability to work with different people and customers
- Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision
- Ability to produce report
- Basic Computer skills
- Basic skills in spoken English
- Impeccable honesty and work ethics
Reports to Country Administration and Property Manager
Location Dar es Salaam
AKF is looking for a Property and Procurement Officer to take on the role of providing professional support on procurement of goods and services and Property support services to AKF Tanzania operations.
Specific Duties and Responsibilities:
- Leads and manages procurement of all goods and services across AKF offices
- Leads the process of sourcing credible suppliers and vendors for goods and services in close partnership with the Finance office and procurement committees
- Lead negotiations with suppliers and vendors to ensure value-for-money, transparency, and efficiency.
- Act as the Secretary of the Procurement Committee
- Periodic compliance review and check of all procurements across AKF Offices.
- Support all fleets and Logistics across AKF Offices in Tanzania
- Manage all Vehicles and Generator Fuel and Services
- Track fuel usage and share fuel consumption report on Monthly basis to the Country Admin and Property Manager
- Facilitate acquisition of service providers
- Manage all office supplies, furniture & Vehicles Manage fleet notice board and share with Country Admin and Property Manager in case of the fleet plan overruns
- Follow up all AKF property rental arrears and reconcile with Finance department on a quarterly basis.
- Prepare a schedule of maintenance of all AKF managed properties and update maintenance implementation plan on a monthly basis.
- Follow up and ensure that all vendors are paid on time
- Ensure that Asset register is up to date
- Timely submission all required reports
- Any other tasks assigned by your line manager
Qualifications, Knowledge, Skills, and Abilities required
- A Bachelor’s Degree in Procurement, Land or Building Economics, Business Administration, Engineering or related field. A post graduate in Management qualification will be an added advantage.
- A minimum of 5years solid related experience, with at least three of those years in a busy middle management position on procurement and property management.
- Excellent oral and written communication skills in English and Kiswahili
- Proficiency in understanding technical drawings and specifications related to construction, bills of quantities and contracts.
- Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision
- Have an excellent understanding of the real estate market and trends, and be up to date with the procurement of goods and services
- Computer Proficiency: Word processing, database, and spreadsheet applications, MS Office and the ability to present figures in graphs and other user-friendly methods
- Impeccable integrity and work ethics
- Willingness to travel on short notices
How to apply
Interested candidates should submit a cover letter, CV (not exceeding four pages) and the names and contact information of three referees before closing of business by 29th March 2019, to Country Human Resources Manager, Aga Khan Foundation, Tanzania, by e-mail to recruitment.akftz@akfea.org. Please mention the title of the position in your email and do not attach any document other than the CV and cover letter.
APPLY TO: recruitment.akftz@akfea.org Before 29th March 2019Qualified female candidates are highly encouraged to apply
Only shortlisted candidates will be contacted.
