Position: DIRECTOR OF PROGRAM DEVELOPMENT AND QUALITY (PDQ)
CHILD SAFEGUARDING: (select only one)
Level
3: the post holder will have contact with children and/or young people
either frequently (e.g. once a week or more) or intensively (e.g. four
days in one month or more or overnight) because they work country
programs; or are visiting country programs; or because they are
responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE
As
a member of the Senior Management Team (SMT) in Tanzania, the Director
of Program Development and Quality (PDQ) is responsible for driving
cross-functional engagement in the development and delivery of the
Country Strategy Plan (CSP), developing annual plans and reporting on
results. S/he is responsible for ensuring development and delivery of
high quality, evidence-based, innovative programs for children, in all
contexts, that contribute to Save the Children’s global Breakthroughs:
Learn, Survive, Be Protected. The Director of PDQ ensures that a robust
monitoring, evaluation, accountability and learning (MEAL) system is in
place, that the country office engages in the collection and use of
evidence and that this is shared across the global organization, and
that reliable data is used for decision-making. One key aspect of the
role is ensuring capability building, mentoring and coaching of
technical specialists in order to support program quality in line with
global standards and key performance indicators. As a senior leader in
the country office s/he plays a representational role with the
government, donors, partners, peer agencies, SC Members and others. The
Director of PDQ supports strategic positioning with donors and partners
and leads on project design to ensure that the country office strategy
can be delivered in line with child rights programming principles.
SCOPE OF ROLE:
Reports to: Country Director
Staff reporting to this position: Education,
Child Protection, Health & Nutrition, Child Rights Governance, and
MEAL Technical Specialists, as well as Senior Specialist for USG New
Business Development
Role Dimensions: As one of the most
senior staff in the Country Office, the Director of Program Development
and Quality (PDQ) must demonstrate the qualities of agile leadership.
S/he plays a key role in defining and pursuing the strategic direction
for Save the Children’s programs in Tanzania, ensuring the relevance,
coherence, safety and impact of our programs for children in all
contexts. This is a challenging role requiring an individual who can
work with complexity and multiple tasks at one time. It is essential
that the Director of Program Development and Quality builds and
maintains strong relationships across functions within the CO, including
with team members from Operations (including Humanitarian), Award
Management, Advocacy and Finance, and s/he should lead by example in
demonstrating this cross-functional collaboration. This role demands
dedication to demonstrating outcomes for children, experience in
integrated child rights programming and a highly motivated leader. S/he
has specific oversight for ensuring that programs demonstrate thematic
excellence in contributing to Save the Children’s three Breakthroughs
for children, especially for the most deprived and marginalized: no
child dies from preventable causes before their fifth birthday; all
children learn from a quality basic education; and violence against
children is no longer tolerated.
KEY AREAS OF ACCOUNTABILITY :
Strategy, Planning and Reporting (20%)
•
Provide leadership, strategic vision and direction to the Tanzania
Country Program by leading the development/updating of the Country
Strategy Plan (CSP) that is in line with the global strategy, Ambition
2030, with child rights at the core of all programming and advocacy
work.
• Lead the development/updating of the Child Rights
Situation Analysis, including analysis of country context and taking
into account child rights principles, ensuring participation and buy-in
from all relevant staff, partners and other stakeholders as necessary
•
Provide leadership on development of the Country Annual Plan,
monitoring of progress against the plan, and completion of accurate,
on-time Country Annual Report of outcomes and impact for children,
aligned with the Global Results Framework.
• Facilitate the
development and pursuit of thematic and cross-cutting strategic
priorities in line with the CSP, including gender equality, to guide
current and future SC programming and Humanitarian Strategies.
•
Support ownership and commitment to the Country Office strategy by all
staff and departments through clear communication, regular feedback on
progress and engagement of all functions in updates.
• Participate
in global discussions and working groups to represent country office,
and the voice of children, in strategy design and policy development.
• Support change processes and roll-out new ways of working to improve achievement of the CSP.
Program Design and Development (30%)
• In coordination with the Awards Management Team, review and position for opportunities that will drive the CSP.
•
In consultation with the Country Director and Members, ensure technical
engagement with donors to pre-position and prepare for opportunities,
and engage in strategic positioning work directly as appropriate and
pursue strategic priorities in programming and advocacy.
• Play a leading role in designing proposals, including:
o
Alignment with our strategy and SC’s Theory of Change – innovating,
building on and generating evidence, identifying strategic ways of
partnering; supporting broader change in policy and practice
o
Engaging Technical Specialists and program staff to ensure high quality,
evidence-based designs that draw on needs assessments, learning from
past programs and child safeguarding principles;
o Ensuring
partners are identified and appropriately engaged in program design,
linking with Operations and Awards teams as need be for assessments,
especially to strengthen gender sensitivity at design stage;
o
Ensuring proposal designs and their budgets include robust MEAL plans
that are aligned with the Global Results Framework (and therefore
advance towards our Breakthroughs), incorporate Common Approaches as
relevant, and build in critical learning questions.
o Ensuring the project budget will enable the project to be delivered as designed.
o Incorporating child and community participation into design, as relevant.
Program Quality and Program Technical Excellence (20%)
•
Build and lead a team of program technical specialists needed to
successfully deliver against the CSP and Theory of Change, and maintain
working relationships with SC global, Member and regional technical
advisors, procuring technical support as needed to support program and
advocacy efforts, including during Emergencies.
o Ensure that
Technical Specialists engage in larger communities of practice within
and external to Save the Children, to link with the most relevant and
evidence-based approaches (including Common Approaches).
o Ensure
that program design and implementation addresses cross-cutting issues
(gender, disability, resilience) and is responsive in a humanitarian
context.
o Ensure that appropriate systems are in place to
establish and maintain thematic coherence and cross-thematic integration
around our strategic priorities (working groups, communications
streams, etc).
o Work closely with the Director of Program
Operations and Head of Awards to ensure Quality Framework standards are
met, Key Performance Indicators improved, and procedures are followed
throughout the project cycle and across the portfolio.
o Ensure
that child safeguarding and safe programming is embedded in program
design and considered throughout implementation to ensure that we do all
we can to ensure children in our programs are safe, in line with our
child safeguarding policy.
• Ensure the country program delivers
high quality, multi-sectoral programming in both development and
humanitarian contexts (as appropriate), and responds to identified gaps,
drawing on both internal and external resources to foster learning and
continuous improvement.
o Monitor and advance technical and
operational quality of programmes, including conducting regular field
visits to provide feedback on quality benchmarks, soliciting inputs for
design of new programs and collecting ideas for innovation.
o
Ensure technical specialists proactively and regularly communicate
planned requirements for program design, learning and implementation to
relevant CO departments/functions, and actively engage and participate
in national dialogue, working groups and with thematic stakeholders and
partners.
Monitoring, Evaluation, Accountability, Learning (MEAL) and Knowledge management (15%)
•
Foster a functional interface between MEAL and Project teams for data
quality, systems for reflection, interpretation and action planning.
•
Oversee a monitoring system that provides timely and accurate project
results by embedding MEAL across program implementation. This requires
ensuring effective collaboration across MEAL staff, Technical
Specialists, Technical Advisors and program implementation teams to
develop logframes, indicators, implementation plans, quality benchmarks,
monitoring and evaluation frameworks and related tools.
•
Identify concrete systems and mechanisms to cultivate a culture of
learning, reflection and continuous improvement and provide leadership
to ensure their uptake and roll out across SC in Tanzania.
•
Define and pursue Country Program and project-specific learning agendas
and ensure the research, evaluation and policy work of the Country
Program contributes to generation of evidence for development and
improvement of Common Approaches, sound decision-making and policy
influencing internally and externally.
• Lead programme quality
improvements by monitoring and improving Program KPI performance,
including resourcing and conducting high-quality evaluations to
demonstrate outcomes and impact and ensuring that accountability
mechanisms are in place for all projects so that identified actions are
resolved, with critical issues escalated to senior management.
Advocacy, Campaigns, Media and External Representation (5%)
•
Work with the Advocacy and Campaigns Manager to develop and execute of
the Country Program advocacy strategy and annual plans that link to the
CSP.
• Represent Save the Children externally as part of advocacy
and networking, including with high level government officials, donors,
civil society actors, partners, and other stakeholders to build
relationships to facilitate achievement of CSP strategic goals and
success of our projects for children.
• Work closely with the
communications team to develop and implement media strategies to support
Save the Children’s visibility and achievement of the CSP and Campaign
objectives.
• Mentor thematic team members in building their
advocacy and representation skills, and provide coaching around specific
events/ issues.
Team management, Mentorship, and Development (10%)
Team management, Mentorship, and Development (10%)
•
Ensure appropriate staffing of Program Development and Quality team,
and engagement of additional technical support when needed to deliver
quality project design and delivery.
• Ensure that all PDQ staff understand and are able to perform their role in delivering first-class, quality programs for children in both development and emergency contexts through effective on-boarding and clear work plans.
• Manage individual and team performance using principles of leadership agility, and Save the Children’s performance management system.
• Establish and maintain a culture of teamwork, participation, and accountability, including regular team and individual meetings, mechanisms for cross department coordination and collaboration, and norms and practices that are results driven.
• Ensure that staff proactively build and maintain technical, managerial and leadership skills, including competencies in child rights programming, child safeguarding and Common Approaches, providing coaching opportunities when needed.
SKILLS AND BEHAVIOURS
Accountability:
• • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
• • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• • Widely shares their personal vision for Save the Children, engages and motivates others
• • Future orientated, thinks strategically
Collaboration:
• • Builds and maintains effective relationships, within their team and across other functional teams, as well as members and external partners and supporters
• • Values diversity, sees it as a source of competitive strength
• • Approachable, good listener, easy to talk to
Creativity:
• • Develops and encourages new and innovative solutions
• • Willing to take disciplined risks
Integrity:
• Honest, encourages openness and transparency. Willing and able to comply to policies regarding fraud, child safeguarding and professional conduct
QUALIFICATIONS AND EXPERIENCE
EDUCATION
• Masters degree or its equivalent in years of experience in relevant social sciences, development studies, human rights or other relevant sector
EXPERIENCES (number of years- basic, specialist, Professional, Professional +specialist)
• Minimum of seven years progressive senior management and/ or development experience, including experience designing and implementing programs for children
• Experience in one or more of the Save the Children priority sectors: education, protection, child rights governance, child poverty, health and nutrition, and emergencies.
• Proven excellence in leading a team, being a team player, and leadership in an international organisation.
• An appreciation and understanding of how to manoeuvre in a context of shrinking space for civil society, ensuring Save the Children’s integrity and child rights are not compromised
• Demonstrated knowledge of children’s issues, rights-based program approaches, and child safeguarding principles.
• Strong skills and proven experience in leading strategic planning, change management and program management processes; also from the knowledge and learning perspective.
• Strong skills and proven experience in new program development, project design and proposal writing with corporate, foundations and/or institutional donors.
• Able to work well under pressure and deadlines
• Excellent listening, inter-personal, communication and networking skills; proven experience and effectiveness working across functional teams and in a matrixed structure; and an ability to work with diverse populations.
• High level of self-awareness and willingness to take feedback for growth and self-development.
• Proven expertise in developing and managing Monitoring Evaluation Accountability and Learning systems, and overseeing baselines/evaluations.
• Credibility to lobby, influence and represent Save the Children at all levels
SKILL:
• Strong skills in training, capacity building, coaching, problem solving and mentoring teams/staff members throughout project cycle management.
• Demonstrated skills in designing and carrying out qualitative and quantitative research and using research to inform program design and advocacy.
• Demonstrated capacity to design innovative and high impact programs, and leveraging project results towards broader systemic impact.
• Excellent analytical skills.
• Effective negotiator, with the ability to positively influence cross departmental and cross sector work
• Fluency in written and spoken English, Kiswahili would be an advantage
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Location: Dar es Salaam with frequent travel to the field, Tanzania
Contract – Full-Time
Closing date: Thursday 18 April 2019
All jobs close at midnight UK time on the date specified
***********************
• Ensure that all PDQ staff understand and are able to perform their role in delivering first-class, quality programs for children in both development and emergency contexts through effective on-boarding and clear work plans.
• Manage individual and team performance using principles of leadership agility, and Save the Children’s performance management system.
• Establish and maintain a culture of teamwork, participation, and accountability, including regular team and individual meetings, mechanisms for cross department coordination and collaboration, and norms and practices that are results driven.
• Ensure that staff proactively build and maintain technical, managerial and leadership skills, including competencies in child rights programming, child safeguarding and Common Approaches, providing coaching opportunities when needed.
SKILLS AND BEHAVIOURS
Accountability:
• • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
• • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• • Widely shares their personal vision for Save the Children, engages and motivates others
• • Future orientated, thinks strategically
Collaboration:
• • Builds and maintains effective relationships, within their team and across other functional teams, as well as members and external partners and supporters
• • Values diversity, sees it as a source of competitive strength
• • Approachable, good listener, easy to talk to
Creativity:
• • Develops and encourages new and innovative solutions
• • Willing to take disciplined risks
Integrity:
• Honest, encourages openness and transparency. Willing and able to comply to policies regarding fraud, child safeguarding and professional conduct
QUALIFICATIONS AND EXPERIENCE
EDUCATION
• Masters degree or its equivalent in years of experience in relevant social sciences, development studies, human rights or other relevant sector
EXPERIENCES (number of years- basic, specialist, Professional, Professional +specialist)
• Minimum of seven years progressive senior management and/ or development experience, including experience designing and implementing programs for children
• Experience in one or more of the Save the Children priority sectors: education, protection, child rights governance, child poverty, health and nutrition, and emergencies.
• Proven excellence in leading a team, being a team player, and leadership in an international organisation.
• An appreciation and understanding of how to manoeuvre in a context of shrinking space for civil society, ensuring Save the Children’s integrity and child rights are not compromised
• Demonstrated knowledge of children’s issues, rights-based program approaches, and child safeguarding principles.
• Strong skills and proven experience in leading strategic planning, change management and program management processes; also from the knowledge and learning perspective.
• Strong skills and proven experience in new program development, project design and proposal writing with corporate, foundations and/or institutional donors.
• Able to work well under pressure and deadlines
• Excellent listening, inter-personal, communication and networking skills; proven experience and effectiveness working across functional teams and in a matrixed structure; and an ability to work with diverse populations.
• High level of self-awareness and willingness to take feedback for growth and self-development.
• Proven expertise in developing and managing Monitoring Evaluation Accountability and Learning systems, and overseeing baselines/evaluations.
• Credibility to lobby, influence and represent Save the Children at all levels
SKILL:
• Strong skills in training, capacity building, coaching, problem solving and mentoring teams/staff members throughout project cycle management.
• Demonstrated skills in designing and carrying out qualitative and quantitative research and using research to inform program design and advocacy.
• Demonstrated capacity to design innovative and high impact programs, and leveraging project results towards broader systemic impact.
• Excellent analytical skills.
• Effective negotiator, with the ability to positively influence cross departmental and cross sector work
• Fluency in written and spoken English, Kiswahili would be an advantage
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Location: Dar es Salaam with frequent travel to the field, Tanzania
Contract – Full-Time
Closing date: Thursday 18 April 2019
All jobs close at midnight UK time on the date specified
Position: Monitoring, Evaluation, Accountability & Learning (MEAL) Assistant
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
ROLE PURPOSE:
Under
direct supervision of the Project Manager, the MEAL Assistant will
support Project Officers and Community Health Volunteers in data
consolidation and management and quality management; undertake MEAL
related activities and implements an appropriate monitoring, evaluation,
accountability and learning system for successful delivery and
attainment of project goal and objectives.
S/he
ensures that strong MEAL system is in place so that the implementation
of the programs is of high quality and accountable to beneficiaries,
partners and donors
SCOPE OF ROLE.
Reports to: MEAL Coordinator
Staff directly reporting to this post: N/A
KEY DUTIES & RESPONSIBILITIES
-
Work with MEAL Coordinator to provide training to concerned
program staff on the use of MEAL system; conduct rapid assessments and
trend analysis of field-based programs to monitor program activity.
-
Contributes to design and implementation of periodic evaluation
activities including baseline surveys, research and evaluations in the
area of health.
-
Collect good quality monitoring data in a timely manner and
organize data received for reporting to the Project Manager.
-
Work with MEAL Coordinator to produce monitoring checklists and
conduct quarterly joint field process monitoring, quality assessment and
data validation, and provide feedbacks and recommendations for timely
improvement
-
Work with MEAL Coordinator to develop capacity of local
communities, partners and staff on the programme M&E framework, data
management, and data analysis and results‐oriented programming,
monitoring and evaluation methods and principles and reporting systems
-
Ensure that children, women and other vulnerable community
members are actively participating in all Project and MEAL activities
- Participate in organizing and facilitating quarterly district panel monitoring, progress review and learning events
-
Make sure the utilization of appropriate reporting templates
that facilitate the acquisition and aggregation of data in sectors or
develop and maintain effective database
-
Participate in all other aspects of MEAL, for example surveys,
baselines, evaluations, joint projects monitoring and reviews / lessons
learning workshops/events.
-
Together with the Project officers, undertake accountability
activities, including the development and use of information sharing
materials and the establishment of complaint response mechanisms.
ensuring that complaints are logged and addressed in a professional and
timely manner and that serious complaints relating to abuse,
exploitation and corruption and referred appropriately.
-
Undertake regular visits to field locations to support
monitoring and evaluation processes, develop, and implement
accountability processes related to the health programme.
- Develop field staff capacities to employ a learning approach to their work. She/he will also be actively
Involved
in promoting learning through documentation of lessons learned and
developing approaches for community analysis and utilization of data for
decision-making.
-
Assist in designing and regularly updates program MEAL
guidelines and tools and ensures that project staff have access and can
use the tools,
- Coordinates the collection, reporting and validation of data from the health programme
-
Ensures the quality of monitoring data reported by field offices
through capacity building, supportive supervision, routine checking and
validation of dataReporting
- Promote learning in the project, particularly on issues of programme quality. Regularly analyze data and produce reports on best practices and case studies
- Ensures that necessary reporting components are lined up in advance of report deadlines and
responsible persons are followed up on the schedule,
- Compile and provides analytical output level inputs to program technical reports
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- Bachelor degree in an area of social science, healthy community development or equivalent
- At least 2 years experience of working in M&E with experience of developing M&E plans, training staff, capacity building, quantitative and qualitative data collection, analysis and reporting and/or other aspects of M&E.
- Knowledge and/or experience of working on accountability initiatives, such as child participation, information sharing and complaints response mechanisms.
- MS Office applications, Word, Excel, Power Point, Spread sheets and other Statistical software
- Ability and willingness to travel to field sites and work in remote locations, often for prolonged periods of time
- Experience in and proven ability to support, train and mentor staff and partners in monitoring and evaluation methodology
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Strong results orientation, with the ability to challenge existing mind sets
- Ability to present complex information in a succinct and compelling manner
- Knowledge of qualitative and quantitative research methods
- Fluency in Swahili & English (both verbal and written)
- Commitment to and understanding of Save the Children strategy, vision, mission, values and principles, good understanding and commitment to principles of child rights and child protection
Location: Zanzibar, Tanzania
Contract - Full-Time
Closing date: Thursday 11 April 2019
All jobs close at midnight UK time on the date specified
TO APPLY CLICK HERE
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KEY AREAS OF ACCOUNTABILITY:
Developing self and others; Working effectively with others
Compliance (systems, processes, donor)
Monitoring and analysis
• Co-ordinate the development of fully costed budgets for award proposals.
• Co-ordinate with respective budget holders (PM/AM) in order to ensure budgets are correctly allocated, aligned and phased and have necessary DEAs for effective tracking.
• Ability to analyse financial issues i.e. variances and resolve by collaborating with other teams.
• Strong financial skills including budget development, and monitoring of spend across award portfolio.
Award Management leadership, portfolio management and strategy
• Ensure award management systems and processes are successfully implemented, and key controls are in place to support effective portfolio management and compliance with donor requirements.
• Ensure regular award monitoring across the country office and facilitate regular meetings with key stakeholders to ensure individual award performance is being tracked effectively, and that risks and issues are being recognised and action taken.
• Provide regular management information to the Head of Award Management on the performance of the portfolio.
• Support the Head of Award Management in the implementation of plans to address any performance issues identified through management information and KPI results.
• Share and follow up relevant AMS information Packs monthly to all project managers and functional leads (reporting schedule, list of awards to be ended with six month, KPI status ,pipe line, close out tracker etc.)
BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
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Position: AWARD MANAGER
CHILD SAFEGUARDING:
Level 1: the post holder will not have contact with children and/or
young people, or access to personal data about children or young people,
as part of their work; therefore, a police check will not be mandatory
for this post unless the content of the post changes, in which case the
Child Safeguarding level should be reviewed.
ROLE PURPOSE: This
role will work collaboratively with members and other departments of
the Country office programme to ensure smooth management of development
and humanitarian programme awards, sub awards and contracts. The person
will manage a small team responsible for a discreet portfolio of awards.
The position will be also responsible for capacity building of staff
and improving internal ways of working.
In the event of a major
humanitarian emergency, the role holder will be expected to work outside
the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Head of Award Management
Staff reporting to this post: Nil
Direct: Nil
Indirect: Nil
Budget Responsibilities: Nil
Role Dimensions: Contact with in-country donor representatives and Save the Children member Award contacts
KEY AREAS OF ACCOUNTABILITY:
Developing self and others; Working effectively with others
• Support the Head of Award Management to support the development and performance of the Award Management team
• Support the delivery of capacity building both within the AM team and across the Country Office
• Carry out orientations and staff trainings for award management
procedures, donor requirements etc. for Save the Children staff and
partner organisations. Fulfil the role of Country Office AMS Champion
and ensure AMS is up to date for all required documentations and status.
• Build relationships across the Country Office, the Region and the Centre and escalate issues as required.
Communicating with impact, negotiation and coordination
• Provide coordination support to proposal development and review
processes, including risk assessments, ensuring all staff inputs happen
in timely and effective manner. Also provide advice on donor compliance
requirements to ensure high quality proposals.
• Coordinate the
processes for donor reporting to ensure that reports are high quality,
delivered on time and supported by auditable records. Coordinate with
Finance Department and compliance team to ensure sub-award/partner
expense reconciliations align with award compliance requirements (e.g.
reporting dates, end dates). Prepare financial reports for a discreet
set of awards, as agreed with Finance.
• Maintain effective communications with Save the Children members regarding donor related issues
• Lead Award Kick off meetings to ensure that all award information is
shared effectively with relevant staff, including field offices and
partners
• Lead Close out process and work with members to ensure awards are closed out on time
• Support, coordinate with other functions for CO statuary and project specific audit
Compliance (systems, processes, donor)
• Clear understanding of SCI processes and key donor requirements, and
support teams across CO to ensure all opportunities, proposals,
contracts and amendments follow SCI processes
• Ensure that all
appropriate donor formats are available in-country and staff have a
clear understanding of donor requirements/expectations throughout the
award cycle.
• Ensure potential issues and amendment requests are
flagged promptly to the Head of Award Management, then to donors via the
relevant member. Prepare donor waiver/derogation requests.
• Ensure
all AMS records are an accurate reflection of current award status at
all times, and have all required documentation attached.
• Ensure
all partners and sub-award agreements undergo legal vetting are input
into and approved through AMS, and ensure proper partner assessment and
work with relevant staff to ensure relevant donor requirements are
understood by implementing partners (this may include capacity
building).
• Ensure that all guidance is up to date and that key
changes to Donor regulations are communicated effectively to all key
internal and external stakeholders
• Design and deliver trainings
relating to key donor contracts and compliance requirements – including
ensuring that initial training on compliance is integrated into start-up
workshops and training for Program Operations and Logistics staff
• Serve as a resource for Program Operations, Logistics, and Awards staff on compliance issues
Monitoring and analysis
• Co-ordinate the development of fully costed budgets for award proposals.
• Co-ordinate with respective budget holders (PM/AM) in order to ensure budgets are correctly allocated, aligned and phased and have necessary DEAs for effective tracking.
• Ability to analyse financial issues i.e. variances and resolve by collaborating with other teams.
• Strong financial skills including budget development, and monitoring of spend across award portfolio.
Award Management leadership, portfolio management and strategy
• Ensure award management systems and processes are successfully implemented, and key controls are in place to support effective portfolio management and compliance with donor requirements.
• Ensure regular award monitoring across the country office and facilitate regular meetings with key stakeholders to ensure individual award performance is being tracked effectively, and that risks and issues are being recognised and action taken.
• Provide regular management information to the Head of Award Management on the performance of the portfolio.
• Support the Head of Award Management in the implementation of plans to address any performance issues identified through management information and KPI results.
• Share and follow up relevant AMS information Packs monthly to all project managers and functional leads (reporting schedule, list of awards to be ended with six month, KPI status ,pipe line, close out tracker etc.)
BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity.
QUALIFICATIONS
• Professional qualification relating to business, finance, accounting or international development
EXPERIENCE AND SKILLS
Essential
• At least 5 years INGO experience in in-country award portfolio management
• Knowledge of major donors’ compliance requirements i.e In-depth knowledge with practical Experience with USAID, US Government, UN, EuropeAid, ECHO, EU, DFID rules and
• Proven experience in preparing budgets, financial monitoring reports, budgetary systems and controls with strong analytical skills
• Experience communicating with impact in a complex stakeholder environment
• Experience of staff management, supervision and capacity building in Award Management
• Proven track record of supporting a senior management team
• Problem solving skills to identify and lead the resolution of issues
• Good attention to detail and analytical skills
• Computer literate (i.e. Word, advanced Excel, Outlook) including financial & accounting computer applications
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, flexible, able to improvise and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
• Basic understanding of operational programming, including the realities of the context
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
Desirable
• Experience with Save the Children Award Management System (AMS)
• Significant experience with NGOs in an international environment
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Location: Dar es salaam, Tanzania
Contract – Full-Time
Closing date: Wednesday 17 April 2019
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity.
QUALIFICATIONS
• Professional qualification relating to business, finance, accounting or international development
EXPERIENCE AND SKILLS
Essential
• At least 5 years INGO experience in in-country award portfolio management
• Knowledge of major donors’ compliance requirements i.e In-depth knowledge with practical Experience with USAID, US Government, UN, EuropeAid, ECHO, EU, DFID rules and
• Proven experience in preparing budgets, financial monitoring reports, budgetary systems and controls with strong analytical skills
• Experience communicating with impact in a complex stakeholder environment
• Experience of staff management, supervision and capacity building in Award Management
• Proven track record of supporting a senior management team
• Problem solving skills to identify and lead the resolution of issues
• Good attention to detail and analytical skills
• Computer literate (i.e. Word, advanced Excel, Outlook) including financial & accounting computer applications
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, flexible, able to improvise and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
• Basic understanding of operational programming, including the realities of the context
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
Desirable
• Experience with Save the Children Award Management System (AMS)
• Significant experience with NGOs in an international environment
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Location: Dar es salaam, Tanzania
Contract – Full-Time
Closing date: Wednesday 17 April 2019
